RFQ 75A50326Q00005.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ASPR/SNSCODE 16. ADMINISTERED BYCODE

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORASPR/SNS

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1700 ETAKELA LONG

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75A50326Q00005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 20 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

ATLANTA, GA 30341

2945 FLOWERS ROAD

ASPR/SNS

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

ASPR/SNS WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

ATLANTA, GA 30341

2945 FLOWERS ROAD

ASPR/SNS

US DEPT OF HEALTH & HUMAN SERVICES

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

AKELA B. LONG

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Various locations

2/26/2026 x x x

The Contractor shall provide a Mobile Medical-Grade Refrigerator and Freezer System in accordance with the Statement of Work (SOW).

The anticipated period of performance is 18 months from the date of award.

See continuation pages for detailed requirements, specifications, and submission instructions.

x

75A50326Q00005

SECTION B - CONTINUATION OF SF 1449 BLOCKS

COMBINED SYNOPSIS SOLICITATION

I. This is a combined synopsis/solicitation for commercial products and/or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation, quotes are being requested and a separate written solicitation will not be issued.

II. Solicitation number 75A50326Q00005 is issued as a Request for Quote (RFQ) for Mobile Medical Grade Refrigerator and Freezer System.

III. This acquisition is Total Small Business Set-Aside.

IV. The associated North American Industrial Classification System (NAICS) code is 333415 Air- Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing. The size standard is 1,250 (number of employees).

V. A list of line-item number(s) and items, quantities, and system of measure is included in Section B Price/Cost Schedule.

VI. The Strategic National Stockpile (SNS), Administration for Strategic Preparedness and Response (ASPR), has a requirement for 587 portable mobile medical grade refrigerator and freezer systems (units) with AC primary power and rechargeable battery capability, to support cold chain operations. See Section C – Statement of Work (SOW).

VII. The anticipated period of performance is 18 months from date of award.

VIII. The Government intends award a contract without discussions; therefore, vendors should submit their best quote. Award will be made using best value trade off basis to the responsible offeror whose quote is determined technically acceptable, has acceptable past performance, and offers the best evaluated price.

IX. The clause at RFO 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (DEC 2022), applies to this acquisition.

X. Quotes are due no later than 18 March 2026, 3:00 PM Eastern Time (ET). Offerors must submit an electronic copy of the Technical Quote and Price/Business Quote via email to Akela Long at Akela.Long@hhs.gov and Annette Wright Annette.Wright@hhs.gov with the Subject Line: “RFQ 75A50326Q00005 – Quote Submission”. The offeror’s complete quote (including all information required to be submitted as part of the offeror’s Volume I -mailto:Akela.Long@hhs.gov mailto:Annette.Wright@hhs.gov

Technical Quote, and Volume II - Price/Business Quote) must be received by the date and time specified for receipt of offers. See Section E for additional details for the content of proposals.

XI. All questions regarding this RFQ of contractual or technical nature, must be submitted electronically by email to with subject line “RFQ 75A50326Q00005-Questions”, to Akela Long at Akela.Long@hhs.gov and Annette Wright Annette.Wright@hhs.gov no later than 8 March 2026. 1:00 p.m. Eastern Time (ET). The Government’s responses to questions will be posted as an attachment to the combined synopsis/solicitation posting. Unless the Government determines that it is in its best interest to provide a response, questions received after the deadline will not be answered.

XII. The point of contact for information regarding this Combined Synopsis/Solicitation is:

Contracting Officer Akela Long Division of Operational Contracting (DOC) Center for Administration (CA), Office of Head of Contracting Activity (OHCA) Administration for Strategic Preparedness and Response (ASPR) Email: Akela.Long@hhs.gov

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Contract Line Items

ITEM Supplies/Services Quantity Unit Unit Price Total Price

1 Portable/Mobile Medical Grade Refrigerator/Freezer System (per

SOW).

This is a Fixed Price (FFP) Line Item

587 EA $_________ $_________

Note: Shipping and packing will be provided by the contractor and is included in the Firm Fixed Price (FFP) of the contract in Section B.1 Contract Line-Items.

SECTION C – STATEMENT OF WORK (SOW)

Title: Portable Refrigerator/Freezer System

SECTION 1 – BACKGROUND

The mission of the Strategic National Stockpile (SNS), of the United States (U.S.) Department of Health and Human Services (HHS) Administration for Strategic Preparedness and Response (ASPR) is to ensure the availability and rapid deployment of life-savings pharmaceuticals, antidotes, other medical supplies, and equipment necessary to counter the effects of nerve agents, biological pathogens, and chemical agents. When state, local, tribe and territorial public health and medical systems request federal assistance to support their response efforts, SNS ensures that the right medicine and supplies get to those who need them most during emergency.

The Strategic National Stockpile (SNS) is a national repository of medicines, vaccines, medical supplies, and medical equipment stored in strategic locations around the nation. The assets are designed to supplement state and local public health departments in the event of a large-scale public health emergency that causes local supplies to run out.

To accomplish its mission of supporting the US and US territories, the SNS requires durable mobile/portable medical grade refrigerator/freezer system to maintain an effective cold chain program.

The cold chain is a temperature-controlled environment used to maintain and distribute temperature sensitive medical products like vaccines in optimal condition. The cold chain begins at the manufacturer, continues in shipment to medical logistics, then to the vaccination site, and ends at administration of the vaccine and refrigerated/frozen temperature-controlled products and refrigerated/frozen temperature-controlled products to the patient. Failure to adhere to required specifications for shipping, storing, and handling vaccines in the manufacturer’s packaging insert may reduce the vaccines potency resulting in inadequate protection against disease. A single shipment of vaccine can immunize thousands of patients but could become compromised if that shipment is exposed to temperature fluctuations or direct sunlight.

SECTION 2 – PURPOSE

The purpose of this requirement is to procure five hundred eighty seven (587) portable and mobile medical-grade refrigerator/freezer units that run primarily on AC power (electric sockets) and feature rechargeable batteries for backup/mobile operation. These units are designed to maintain precise temperature control for sensitive materials, including vaccines and biologics, across various operating.

Units must be purpose-built for medical use and equipped with an integrated temperature sensor/data logger with a measurement of uncertainty of ±0.5°C or less to ship biologics. While the Government does not prescribe external dimensions, the unit shall have an internal payload capacity between 25–60 liters.

SECTION 3 – SCOPE OF WORK

The contractor shall provide (587) portable, mobile, medical-grade refrigerator and freezer units specifically designed for the secure transport and storage of vaccines, biologics, and other temperature-sensitive pharmaceuticals. Units shall support a seamless transitions between stationary use (AC power) and mobile use (rechargeable battery). The units shall maintain temperature consistency, provide ease of serviceability, integrate with temperature monitoring systems, and have a compressor capable of rapid cooling.

SECTION 4- TECHNICAL SPECIFICATIONS

1. Temperature Control:

o Programmable digital thermostat capable of maintaining the following temperature range:

o Refrigeration Mode: Maintain 2°C to 8°C o Freezer Mode: Maintain –20°C setpoint (acceptable range –30°C to –10°C) o Each unit must have its own integrated certified and calibrated Temperature Monitoring Device (TMD) or Digital Data Logger (DDL).

o TMD/DDL shall provide accurate and detailed temperature data including details of how long a unit has operated outside the required temperature range.

o TMD/DDL, shall be accurate within ±0.5°C between 2°C to 8°C and ±0.5°C between -30°C to -10°C o Calibration shall be traceable to NIST (or equivalent national metrology institute) standards.

o The units shall have a liquid crystal display (LCD)/light emitting diode (LED) panel screen for temperature readout:

o Extreme high/low temperature during operation o Current temperature o Temperature history during operation o Uniformity: Internal fan-forced air circulation to ensure temperature consistency within +/- 1°C of setpoint throughout the refrigerator/freezer unit.

2. Power Requirement:

o Primary Source: Standard AC power (110V/240V) for stationary operation and battery charging.

o USA National Electrical Code (NEC) standards; 110-240 VAC and 50-60 HZ input capability.

o Mobile Source: 12V/24V DC vehicle power compatibility.

o Battery Backup:

o A fully charged unit shall have at least 60 hours of operation time while in refrigeration mode (2°C to 8°C).

o A fully charged unit shall have at least 12 hours of operation time while in freezer mode -30°C to +2°C.

o At time of receipt, units shall have a battery shelf life ≥ 2 years.

o The battery shall be integrated and portable with the device.

o Payload volume shall be between a minimum of 25 liters and up to 60 liters.

3. Construction & Portability:

o Durability: High-impact resistant plastic or aluminum exterior.

o Mobility: Lightweight design (under 125 lbs.) with sturdy carrying handles and wheels for a 2-person lift and an optional transport trolley.

o Units must come with all necessary auxiliary components required for the unit operation, including charging cables.

o Security: Keyed or digital lockable latch to prevent unauthorized access.

o Data recorded on the TMD/DDL shall be tamper proof.

4. Monitoring and Compliance:

o Alarms: Built-in audible and visual alerts for temperature excursions (high & low), low battery (minimum 8-hour warning), and power failure.

o Microprocessor-based temperature control with a digital temperature sensor (thermocouple, resistance temperature detector [RTD], or thermistor) o Display out of time excursion defined in days, hours, minutes for both high and low temperature settings.

o Unit shall be calibrated within 30 days prior to delivery.

o Calibration date indicated on each unit (defined by end of Month and Year).

o Calibration due date indicated on each unit.

o Visual and audible display of an out of temperature notification (or an icon symbol) if the temperature exceeded the programmed parameters such as an “Ok” and/or an “Alarm”.

o Standards: Units must meet current CDC/VFC vaccine storage guideline

5. Deliverables:

o All units shall include all necessary power cords (AC and DC).

o Integrated or modular rechargeable battery systems.

o Calibration certificates for internal thermometers and data loggers.

o Calibration report/certificate for each unit shall cover the entire operating range including the following five (5) calibration points:

o Upper operating range (approximately 30°C) o Lower operating range (approximately -30°C) o Freezer range approximately -20C o Refrigerator range 0°C to 8°C) o CRT range 15-25C o The certificate must also contain:

o the unit’s serial number, o calibration date, o calibration due date, o Name and address of the calibration laboratory/facility o Calibration results (i.e. as found, as left) including pass/fail statement and units of measures o Reference to the NIST standards and evidence that the measurements are traceable. A reference to the standards and standardizing items contributing to traceability and used for the calibration, when practicable.

Each reference should include a descriptive name, make and model, and a unique identification number.

o The relevant environmental conditions in which the calibration was carried out o Uncertainty of measurement o Any limitations on the ranges or functions of the equipment being calibrated o Name, function/title, and signature of the authorizing/approving person o User manuals and maintenance schedules for 2026 operational use

6. Labeling:

o Model number/device name and serial number affixed on each unit.

o Quick operation guide and operator’s manual attached to each unit.

o Date of manufactured affixed on each unit.

7. Quality Assurance (QA)/ Quality Control (QC) Validation:

o Industry standard and traceable to NIST standards.

o General Qualification Acceptance Criteria o Testing approach and methodology (Software and Hardware, Factory Acceptance Testing).

o Qualification/validation study for the units demonstrating:

o Storage requirement of 2°C to 8°C for at least 60 hours.

o Temperature mapping study to determine probe placement within the units.

o Accurate/tolerance of temperature mapping (≤ 0.5⁰C) o Mapping empty payload area with a temperature probe on bottom, Middle, and Top of payload area.

o Duration of maintaining temperature with no power (power loss study). Also include battery charge time from 0 to 100%.

o Duration of maintaining temperature when unit is opened (open door study) for informational purposes.

o If necessary, qualification and validation inputs from Government to include monitoring of testing and format of contractor’s final qualification and validation reporting/certification letter.

o Qualification verification letter for all units sold.

o Serialized or Lot # controlled (defined on Quality Acceptance Verification letter).

8. Warranty and Support o Each unit shall have a minimum 1-year warranty on parts and labor.

o Warranty periods exceeding the minimum requirement are considered beneficial to the United States Government (USG).

o Technical support availability for troubleshooting power source transitions or battery issues o Website and telephone numbers (non-emergency and emergency) of its representatives (primary and alternate), who should be contacted for help assistance.

o Statement or end user directions for safe disposal and any associated material risks.

SECTION 5 – PERIOD OF PERFORMANCE

The period of performance shall be a base period of eighteen (18) months from the effective date of contract award allowing a delivery period up to eighteen months (18) commencing within forty-five (45) days of award date. Delivery period is not to exceed period of performance end date.

Anticipated Base Period: 04/01/2026 – 09/30/2027 (18 months)

SECTION 6- UNIT DELIVERY & SHIPPING

The government anticipates delivery will be monthly over the period of performance. However, the delivery schedule is subject to change to meet the government requirements. The Contracting Officer Representative (COR) shall provide exact warehouse delivery address(es) at the time of award. The contractor shall be responsible for distributing the refrigerator/freezer system to the designated locations.

6.1 Locations and Delivery Schedule

Location 45 Days ADO* Every 30 days after

Total at the end of the

POP

Olive Branch, MS 40 each 10 each 140

Salt Lake City, UT 40 each 10 each 140

DFW Airport, TX 50 each 10 each 150

Las Vegas, NV

57 each 10 each 157

Total 187 ea. 40 ea. 587

A total of one hundred eighty-seven (187) units shall be delivered within 45 days of contract award or sooner in accordance with the table in 6.1. Thereafter, the vendor shall make recurring deliveries of ten

(10) units per site per month. Totaling forty (40) units monthly. Any increase in the monthly delivery quantity must be coordinated with the designated SNS COR or project manager.

6.2 Shipping Instructions

The contractor shall ship the medical grade refrigerator/freezer system Freight on Board (FOB) Destination using a transportation management system. For the unit shipment, contractor shall provide the following information to the COR within 48 hours after shipment:

• All shipments will include packing slip and contract number.

• Storage Requirements shall be on all packing lists.

• Item description shall include Model Number, Device Name and Serial Number.

• All pallets are to have the identical Ty-Hi stack pattern except for the final pallet.

• All product to be delivered on-standard 48" by 40" pallet, not to exceed 60"in height, stretch wrapped and secured to pallet for safe transport.

• Contractor shall contact the COR or designated point of contact (POC) to schedule delivery appointments.

SECTION 7- DELIVERABLES/REPORTING SCHEDULE

Deliverable Description Form Delivery Date

001 Kick-off Meeting CO/COR/POC 2 Business Days after Award

002 Operating/Technical manuals/Quality related documents (i.e., validation/

Email to COR/POC 30 days after award qualification documents and reports)

003 Delivery Documents:

Bill of Lading, Packing List, Proof of Delivery, and Commercial Invoice

Scan and email to

COR/POC

2 Days Prior to Delivery

005 Monthly Reports Email to COR/POC Within 2 business days from the beginning of each month

006 Delivery Schedules Email to COR/POC 5 business days prior to the beginning of each month

007 Final Report Email to COR/POC Within 5 business days from end of contract, or final delivery whichever comes first

7.1 Monthly Report – The monthly report shall be in excel format and contain at a minimum, the following information for each delivery that occurred in the previous month:

1. Date of Delivery

2. Location of Delivery

3. Freight Carrier

4. Quantity of unit and number of pallets

5. Manufacturer

6. Model and Serial Number

7.2 Delivery Schedules – The delivery schedules for the upcoming month shall be provided to the COR/POC 5 business days prior to the beginning of each month and include the anticipated dates, quantities, location, and truck loads for delivery of the upcoming month.

7.3 Notice of Late Delivery

If a delivery will be late, notify the COR immediately with rationale, new expected date, and project impact; the COR will provide guidance; Government’s rights are reserved.

7.4 Delivery Instructions

The COR monitors performance and accepts deliverables. Records and deliverables required under this contract shall be maintained and provided in accordance with COR direction. The Contractor shall not include proprietary markings that restrict the Government’s internal operational use of deliverables required by this contract.

7.5 Final Report – The final report shall be a detailed summary of all deliveries under the performance of this contract.

SECTION 8- INSPECTION AND ACCEPTANCE

The government designated Contracting Officer’s Representative (COR) will review and verify that all deliverables fulfill the SOW requirements and standards. All contract-specific deliverables required by this SOW become Government property upon acceptance.

SECTION 9- PLACE OF PERFORMANCE

The place of performance is the federal facilities as outlined in Section 6.1 where the refrigerators/freezers will be delivered, installed, and utilized.

SECTION 10– POINT OF CONTACT INFORMATION

Contracting Officer Representative (COR) Miguel Marrero Office of Logistics Administration for Strategic Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: miguel.marrero@hhs.gov mailto:Email:%20miguel.marrero@hhs.gov

SECTION D- CONTRACT CLAUSES

D.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov (End of clause)

Clause Title FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (Sep 2024) FAR 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) RFO 52.204-13 System for Award Management—Maintenance (Oct 2018)

RFO 52.209-9

Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018)

RFO 52.209-12 Certification Regarding Tax Matters (Oct 2025) RFO 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial

Services (Nov 2023) RFO 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) RFO 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

(Feb 2021) RFO 52.222-50 Combating Trafficking in Persons (Oct 2025) RFO 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated

Items (May 2008) RFO 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners (May 2024) RFO52.223-20 Aerosols (May 2024) RFO 52.223-21 Foams (May 2024) RFO 52.223-23 Sustainable Products and Services (May 2024) RFO 52.225-1 Buy American-Supplies (Oct 2022) RFO 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct

2018) RFO 52.233-3 Protest after Award (Aug 1996) RFO 52.247-34 F.O.B. Destination (Jan 1991)

HHSAR

HHSAR 352.223-70

Safety and Health (Dec 2015)

HHSAR 352.227-70 Publications and Publicity (Dec 2015)

HHSAR 352.233-71

Litigation and Claims (Dec 2015) http://www.acquisition.gov/

D.2 HHSAR 352.232-71 Electronic Submission of Payment Requests (FEB 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officers’ written authorization with each payment request.

D.3 Electronic Invoicing and Payment Requirement - Invoice Processing Platform (IPP)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause)

D.4 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

SECTION E - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

E.1 PROVISIONS INCORPORATED BY REFERENCE (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far.

(End of Clause)

Provisions Title RFO 52.212-1 Commercial Products and Commercial Services Instructions to Offerors (Sep2023) RFO 52.204-7 System for Award Management—Registration (Nov2024) RFO 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) RFO 52.209-12 Certification Regarding Tax Matters (Oct 2025) RFO 52.219-1 Small Business Program Representations (Feb 2024) RFO 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2025)

E.2 Quote Format and Organization

Offerors shall submit quotes in two (2) separate volumes:

Volume I – Technical Quote (NO PRICE)

The Technical Quotation shall clearly demonstrate the Offeror’s approach and ability to meet or exceed the requirements of the Statement of Work (Section C). The Government will evaluate technical quotations in accordance with Section F. At a minimum, the technical quotation shall include:

1. Technical approach / compliance narrative addressing each SOW requirement, including:

temperature performance, uniformity, monitoring/data logging, alarms, AC/DC capability, battery performance, payload capacity, portability/security, and calibration requirements.

2. Product literature/specification sheets for the proposed unit(s) and accessories.

3. Temperature Monitoring Device/Data Logger (TMD/DDL) description, including accuracy, calibration methodology, and traceability documentation.

4. Power and battery documentation, including AC/DC operation, transition behavior, runtime claims (refrigeration and freezer modes), recharge time, and shelf life.

5. Quality assurance and validation approach, including sample or template documentation (e.g., mapping approach, power loss study methodology, qualification letter format).

6. Warranty and technical support plan, including escalation and response capability.

7. Delivery and distribution plan demonstrating ability to meet the required delivery schedule and locations.

https://www.acquisition.gov/far

Page limit: Technical narrative not to exceed 10 pages (excluding product literature, certificates, manuals, validation reports).

Volume II – Price/Business Quote

Provide:

1. Completed Section B pricing (unit and total).

2. Statement that price includes all required accessories, batteries, calibration certificates, documentation, shipping (FOB Destination), and delivery schedule compliance.

3. Business information: UEI, CAGE, SAM status, small business status.

Volume II- Similar Experience

The Offeror shall provide a description of up to two (2) major projects performed within the past three (3) years from the date of this RFQ that demonstrate successful performance providing portable/mobile medical grade refrigerator/freezer units or comparable cold-chain equipment of similar scope and complexity.

For each project reference, provide:

a. Contract number, customer/agency name, and contract title.

b. Brief narrative describing the units provided and how the effort demonstrates the Offeror’s capacity to meet the requirements of this RFQ.

c. Dollar value, contract type, delivery period, delivery schedule, and the number/type of units delivered.

d. Name, title, email, address, and phone number for at least two (2) customer points of contact.

See Attachment I – Past Performance for additional instructions

Page Limit: Past performance narrative shall not exceed 2 pages, excluding any Government-provided survey format.

The Government may use CPARS and other sources of information available to the Government. The Government may contact the provided points of contact.

E.3 Submission Requirements

The Offeror’s technical response shall be single spaced with 1” top, bottom and side margins and response shall align with the requirements of the SOW. Please submit each volume electronically as a separate file in Adobe Acrobat (.PDF) or Microsoft Word files (.DOC, .DOCX, or .RTF), or Excel.

Electronic submissions only will be accepted and shall be submitted via email to the email address specified above under Quotation Submission Deadline. Please note email submissions are limited to 10MB. The size of an email is determined by the contents of the email and the aggregate size of all attachments. If multiple emails are required to transmit the responses, the Offeror’s complete response (Volumes I and II) must be received by the due date for Quotation.

E.4 Quotation Submission Deadline:

Quotations are due no later than 18 March 2026, 3:00 PM Eastern Time (ET). There will be no exceptions to the date on which quotation are due, unless determined otherwise by the Government. Offerors must submit an electronic copy of the Technical Quote and Price/Business Quote via email to Akela Long at Akela.Long@hhs.gov and Annette Wright Annette.Wright@hhs.gov with the Subject Line RFQ 75A50326Q00005- Quote Submission. The offeror’s complete quote (including all information required to be submitted as part of the offeror’s Volume I -Technical Quote, and Volume II - Price/Business Quote) must be received by the date and time specified for receipt of offers. See Section E for additional details for the content of proposals.

E.5 Questions or Clarifications:

All questions regarding this RFQ of contractual or technical nature, must be submitted electronically by email to with subject line “ QUESTIONS RFQ 75A50326Q00005”, to Akela Long at Akela.Long@hhs.gov and Annette Wright Annette.Wright@hhs.gov no later than 8 March 2026, 1:00 p.m. Eastern Time (ET). The Government’s responses to questions will be posted as an attachment to the combined synopsis/solicitation posting. Unless the Government determines that it is in its best interest to provide a response, questions received after the deadline will not be answered.

E.6 RFO 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.102 of the Federal Acquisition Regulation Overhaul, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Contracting Officer, Team Lead, Annette Wright Office of Resource Management (ORM) Administration for Strategic Preparedness and Response (ASPR) U.S. Department of Health and Human Services (HHS) Email: Annette. Wright@ hhs.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

E.7 EVALUATION FACTORS FOR AWARD

PROVISIONS INCORPORATED BY REFERENCE (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far.

(End of Clause)

Provisions Title RFO 52.212-2 Commercial Products and Commercial Services Evaluation (NOV 2021)

E.8 Basis for Award (Best Value Tradeoff) Award will be made to the responsible Offeror whose quotation represents the best value to the Government, considering Technical Capability, Past Performance, and Price. The Government intends to evaluate quotations using a best value tradeoff process. The Government may make award to other than the lowest-priced quotation if the Government determines that the evaluated benefits of a higher-priced quotation justify the additional cost.

E.9 Relative Importance of Factors The Technical Capability factor is more important than Past Performance. Technical Capability and Past Performance, when combined, are significantly more important than Price. As quotations become more equal in technical merit and past performance, price becomes more important.

E.10 Evaluation Factors

Factor 1 – Technical Capability The Government will evaluate the extent to which the quotation demonstrates the Offeror’s ability to meet the requirements of the Statement of Work (Section C) with minimal performance risk. The evaluation will include, but is not limited to, the following subfactors:

Subfactor 1.1 Cold Chain Performance & Temperature Control

• Ability to maintain required temperature ranges in both refrigeration and freezer modes

• Accuracy, reliability, and calibration of the temperature monitoring device/data logger

• Demonstrated temperature uniformity and excursion control

• Compliance with CDC/VFC vaccine storage standards

Subfactor 1.2 Power Systems & Battery Performance

• Reliability of AC/DC power transition

• Battery runtime performance and recharge capability

• Battery shelf life and portability https://www.acquisition.gov/far

• Performance during power-loss scenarios

Subfactor 1.3 Quality Assurance, Validation, and Compliance

• Completeness and rigor of qualification and validation documentation

• Temperature mapping methodology and results

• Factory acceptance testing approach

• Traceability to NIST standards

• Risk mitigation measures to prevent cold chain failure

Subfactor 1.4 Manufacturing, Delivery, and Supportability

• Delivery/distribution plan feasibility for initial 187 units within 45 days and recurring monthly deliveries

• Serviceability, availability of parts, and technical support responsiveness

• Warranty coverage (minimum 1-year) and any enhanced warranty terms

The Government will assess the strengths, weaknesses, and risks associated with each quotation’s technical approach.

Technical Ratings:

Acceptable:

The quotation clearly demonstrates it meets all mandatory SOW requirements and provides sufficient supporting documentation (e.g., product literature/specs, runtime documentation, calibration/traceability approach, delivery plan, and warranty/support plan). No material weaknesses are identified.

Unacceptable:

The quotation fails to meet one or more mandatory SOW requirements, proposes performance outside required thresholds, or lacks sufficient documentation to verify compliance. An Unacceptable rating ineligible for award.

Factor 2 – Past Performance

The Government will evaluate the offeror’s recent and relevant past performance for the delivery of medical-grade refrigeration, cold-chain equipment, or comparable temperature-sensitive systems.

The Government may consider information provided by the Offeror, CPARS, and other sources available to the Government. The Government may contact provided references.

Consideration will include:

• Quality of products delivered

• Timeliness of delivery

• Compliance with specifications

• Effectiveness of corrective actions, if applicable

• Customer satisfaction

Past performance will be assessed for confidence in successful performance.

Past Performance Confidence Ratings

• Satisfactory Confidence

• Neutral Confidence

• No Confidence

Satisfactory Confidence:

Based on recent and relevant past performance information, the Government has a reasonable expectation the Offeror will successfully perform the required effort.

Neutral Confidence:

The Offeror has no recent/relevant past performance available for evaluation. Neutral is neither favorable nor unfavorable.

No Confidence:

Past performance information indicates a high risk of unsuccessful performance, including significant quality, schedule, or customer satisfaction issues that were not effectively corrected.

Factor 3 – Price

Price will be evaluated for reasonableness and completeness. The Government may consider whether pricing reflects an understanding of the requirements and includes all required items (accessories, battery system, calibration documentation, shipping/distribution, etc.).

• Total evaluated price

• Whether the price includes all required components (units, batteries, accessories, calibration documentation, shipping/distribution, warranty support, etc.)

• Whether pricing reflects an understanding of the scope of work

E.11 Tradeoff Decision The Government will make an combined assessment of Technical Capability, Past Performance, and Price.

Among quotations rated Acceptable for Technical Capability and having at least Neutral Confidence for Past Performance, the Government may select a quotation that is not the lowest-priced if the Government determines that the technical advantages, reduced performance risk, enhanced cold chain reliability, improved delivery assurance, stronger warranty/support provisions, or other evaluated benefits justify the additional cost.

The Government intends to evaluate offers and award a contract without discussions. However, the Government may, at its sole discretion, elect to conduct discussions if determined to be in the best interest of the Government.

The final award decision will be documented in a comparative tradeoff analysis consistent with the relative importance of the evaluation factors. The Government may select a higher-priced quotation when the technical advantages, reduced performance risk, improved cold chain reliability, stronger delivery confidence, enhanced warranty/support, or other evaluated benefits justify the additional cost.

E.12 CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENT I – Past Performance Survey