RFQ 72027825R00001 WES II.pdf

Request for Qualifica�ons

Number: 72027825R00001

Date Issued: November 07, 2024

Ques�ons Deadline: November 21, 2024 at 08:00 am Jordan Time

Proposals Deadline: December 30, 2024 at 08:00 am Jordan Time

SUBJECT: Request for Architect-Engineer Qualifica�ons USAID/Jordan Water Engineering Services, Phase II (WES II)

TO ALL PROSPECTIVE OFFERORS :

The United States Government, represented by the U.S. Agency for Interna�onal Development Mission to Jordan (USAID/Jordan) is seeking proposals from qualified Jordanian Architect-Engineer (A-E) Consul�ng Firms classified as Class 1A by the Government of Jordan (GOJ) interested in implemen�ng the USAID Water Engineering Services (WES II) ac�vity in Jordan, in accordance with the terms and condi�ons set forth in the Request for Qualifica�ons (RFQ). The details of this ac�vity are defined in A�achment 2 - Statement of Work (SOW) a�ached to this RFQ.

This acquisi�on for A-E services is being procured in accordance with 40 U.S.C. 1101, as implemented through Subpart 36.6 of the Federal Acquisi�on Regula�on (FAR) and Subpart

736.6 of the USAID Acquisi�on Regula�ons (AIDAR). USAID/Jordan contemplates awarding an A-E Cost Plus Fixed Fee (CPFF) - Term type contract to the responsible offeror whose offer conforms to the solicita�on requirements and is the most advantageous to the US Government. The an�cipated period of performance of this ac�vity is five (5) years. USAID es�mates that up to thirty three thousand and six hundred ninety (33,700) Full-Time-Equivalent persons-days level of effort of technical and professional personnel will be required for implementa�on of this contract. Offerors should submit proposals they believe are realis�c and reasonable for the work described.

This solicita�on is comprised of the following:

● Cover Le�er

● A�achment 1 - SF-330

● A�achment 2 - Statement of Work

● A�achment 3 - Deliveries or Performance

● A�achment 4 - Instruc�ons, Condi�ons, and No�ces to Offerors

● A�achment 5 - Selec�on Criteria

● A�achment 6 - Contract Clauses

● A�achment 7 - Special Contract Requirements

● A�achment 8 - Representa�ons, Cer�fica�ons and Other Statements of Offerors

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) Cover Page

● A�achment 9 - Inspec�on and Acceptance

● A�achment 10 - Branding Strategy and Marking Plan Guidance

● A�achment 11 - Past Performance Matrix

The contract will be administered in accordance with applicable provisions and clauses from the FAR and AIDAR. Prime Offerors under this RFQ must be A&E firms classified by the Jordanian Tender Department of the Ministry of Public Works and Housing as Class 1A.

The authorized geographic code for procurement of goods and services under the resul�ng contract is 937 (the United States, the recipient country, and developing countries other than advanced developing countries, but excluding any country that is a prohibited source).

Ques�ons and requests for clarifica�on regarding this solicita�on must be submi�ed electronically by the due date indicated above to the following E-mail:

jordan.oaa@usaid.gov sta�ng the solicita�on number and ac�vity acronym in the subject lin e “RFQ 72027825R00001 - WES II Ques�ons” . Offerors must not submit ques�ons by any other means or to any other USAID staff, including the technical office. If substan�ve ques�ons are received which affect the response to the solicita�on, or if changes are made to the closing date and �me, as well as other aspects of the RFQ, this solicita�on will be amended accordingly. Any amendments to this solicita�on will be issued and posted on sam.gov. Offerors are encouraged to check this website periodically, no�ng that an acknowledgement of any such amendment is required to accompany the Offerors’ proposal.

It is the responsibility of the recipient of this solicita�on to ensure that it has been received from the internet in its en�rety, and USAID bears no responsibility for data errors resul�ng from transmission or conversion processes.

Submission of qualifica�ons in response to this solicita�on must be in accordance with A�achment 4 - Instruc�ons, Condi�ons, and No�ces to Offerors.

This RFQ in no way obligates USAID/Jordan to award a contract, nor does it commit USAID to pay any cost incurred in the prepara�on and submission of a proposal. USAID/Jordan reserves the right to reject any or all offers received. Final award of any resultant contract cannot be made un�l funds have been fully appropriated, allocated, and commi�ed through USAID/Jordan's internal procedures.

Thank you for your interest in USAID/Jordan programs.

Sincerely, Camille Garcia Supervisory Contrac�ng Officer mailto:jordan.oaa@usaid.gov

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) Table of Content

Table of Contents

ATTACHMENT 1 - SF330 5

ATTACHMENT 2 - STATEMENT OF WORK 6

C.1 BACKGROUND 6

C.2 OBJECTIVE 7

C.3 PURPOSE AND OUTCOMES 7

C.4 DESCRIPTION OF DESIGN/ENGINEERING SERVICES 8

C.5 MANAGEMENT APPROACH 9

C.6 WORK ASSIGNMENTS 9

C.7 GENDER EQUALITY AND WOMEN’S EMPOWERMENT 11

C.8 CLIMATE RISK MANAGEMENT (CRM) 12

C.9 MONITORING, EVALUATION, AND LEARNING (MEL) 12

C.10 COLLABORATION, LEARNING, AND ADAPTATION (CLA) 13

ANNEX 1 - ILLUSTRATIVE DESCRIPTIONS OF CORE ACTIVITIES 15

ANNEX 2 - ILLUSTRATIVE LIST OF POTENTIAL INFRASTRUCTURE WORK ASSIGNMENTS 27

ATTACHMENT 3 - DELIVERIES OR PERFORMANCE 31

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 31

F.2 PERIOD OF PERFORMANCE 31

F.3 PLACE OF PERFORMANCE 31

F.4 AUTHORIZED WORK WEEK 31

F.5 KEY PERSONNEL 32

F.6 PERFORMANCE STANDARDS 33

F.7 REPORTS AND DELIVERABLES 34

F.7.1 REQUIRED REPORTS AND DELIVERABLES 34

F.7.2 COMPLIANCE REQUIREMENTS 46

ATTACHMENT 4 - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 50

L.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE 50

L.2 GENERAL SOLICITATION INFORMATION 50

L.3 GENERAL INSTRUCTIONS TO OFFERORS 51

L.4 PROPOSAL SUBMISSION INSTRUCTIONS 53

L.5 INSTRUCTIONS FOR PREPARATION OF THE PROPOSAL 53

L.6 INSTRUCTIONS ON PREPARATION OF THE COST PROPOSAL 63

L.7 EVIDENCE OF RESPONSIBILITY 64

L.8 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT (JUNE 2023) 65

ATTACHMENT 5 - SELECTION CRITERIA 66

M.1 GENERAL INFORMATION 66

M.2 SELECTION CRITERIA 66

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

ATTACHMENT 6 - CONTRACT CLAUSES 70

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 70

I.2 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR 2015) 72

I.3 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) ALTERNATE II (DEVIATION AUG

2024) CLASS DEVIATION NO. M-OAA-DEV-FAR-24-05C 73

I.4 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 75

I.5 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—PROHIBITION

(DEC 2023) 78

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 82

I.7 52.222-2 PAYMENT FOR OVERTIME PREMIUMS (JUL 1990) 82

I.8 52.229-8 TAXES-FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990) 83

I.9 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2023) 84

I.10 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 85

I.11 AIDAR 752.222-70 USAID DISABILITY POLICY - (DEC 2004) 85

I.12 752.239-70 INFORMATION TECHNOLOGY AUTHORIZATION (MAY 2024) 86

I.13 752.239-71 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

(MAY 2024) 87

I.14 752.239-72 USAID-FINANCED PROJECT WEBSITES (MAY 2024) 88

I.15 752.7013 CONTRACTOR-MISSION RELATIONSHIPS [DEVIATION (JUNE 2018)] (DEVIATION

NO. M-OAA-DEV-AIDAR-24-07C) 89

ATTACHMENT 7 - SPECIAL CONTRACT REQUIREMENTS 91

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 91

H.2 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS (TCNs) AND COOPERATING COUNTRY NATIONALS (CCNs) 91

H.3 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT)

(DEC 1991) [(DEVIATION JUN 2022)] CLASS DEVIATION NO. M-OAA-DEV-AIDAR-24-06C 92

H.4 ELECTRONIC PAYMENTS SYSTEM 92

H.5 CONFLICTS OF INTEREST 93

H.6 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014) 95

H.7 ENVIRONMENTAL COMPLIANCE 95

H.8 CLIMATE RISK MANAGEMENT 96

H.9 AUTHORIZED GEOGRAPHIC CODE 97

H.10 CONSENT TO SUBCONTRACT 97

H.11 GOVERNMENT OF JORDAN TAXES AND CUSTOMS DUTIES 97

H.12 PRESS AND PRESS RELATIONS 98

H.13 AGREEMENTS WITH THE GOVERNMENT OF JORDAN 98

H.14 MEETINGS WITH GOVERNMENT OF JORDAN MINISTERS 98

H.15 CONTRACTOR’S USE OF PROJECT VEHICLES 98

H.16 INDIRECT COSTS FOR NON-U.S. ORGANIZATIONS 99

H.17 CLOUD COMPUTING (APR 2018) (DEVIATION NO. M-OAA-DEV-AIDAR-24-05c) 99

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

H.18 ADS 302.3.5.10 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

IMPLEMENTATION CONTRACT (SEPTEMBER 2018) 105

H.19 ADS 302.3.5.17 LIMITATION ON SUBCONTRACTING TO NON-LOCAL ENTITIES (JULY 2014) 106

H.20 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016) (DEVIATION NO.

M-OAA-DEV-AIDAR-24-05C) 107

H.21 MEDIA AND INFORMATION HANDLING AND PROTECTION (APRIL 2018) (DEVIATION NO.

M-OAA-DEV-AIDAR-24-05c) 107

H.22 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEM INCIDENT REPORTING

(APRIL 2018) (DEVIATION NO. M-OAA-DEV-AIDAR-24-05c) 109

H.23 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES

(APRIL 2018) (DEVIATION NO. M-OAA-DEV-AIDAR-24-05c) 113

H.24 FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (SECTION

889) (JUNE 2023) 119

H.25 AIDAR 752.227-71 PLANNING, COLLECTION, AND SUBMISSION OF DIGITAL

INFORMATION TO USAID 119

ATTACHMENT 8 - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS 128

K.1. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 128

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) 129

K.3 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020) 131

K.4 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 132

K.5 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020) 135

K.6 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS –

REPRESENTATION AND DISCLOSURES. (DEC 2023) 135

K.7 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020) 137

K.8 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 139

K.9 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016) 141

K.10 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS-

CERTIFICATION (NOV 2021) 141

K.11 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION

(JUN 2020) 143

K.12 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES

(APR 2005) 146

K.13 AGREEMENT ON, OR EXCEPTIONS TO, TERMS AND CONDITIONS 147

K.14 SIGNATURE 147

ATTACHMENT 9 - INSPECTION AND ACCEPTANCE 148

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 148

E.2 INSPECTION AND ACCEPTANCE 148

ATTACHMENT 10 - BRANDING AND MARKING 149

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

D.1 AIDAR 752.7009 MARKING (JAN 1993) 149

D.2 BRANDING AND MARKING POLICY 149

D.3 BRANDING IMPLEMENTATION AND MARKING PLAN 149

D.4 BRANDING STRATEGY 150

ATTACHMENT 11 - PAST PERFORMANCE MATRIX 151

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

ATTACHMENT 1 - SF330

The SF 330 required for this RFQ is available from the following website:

h�ps://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

[END OF ATTACHMENT 1]

https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) A�achment 2 - Statement of Work

ATTACHMENT 2 - STATEMENT OF WORK

(This will cons�tute Sec�on C of the resul�ng contract)

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

Jordan is among the most water-poor countries in the world in terms of water stress, scarcity, and availability. By the end of the century, as a result of climate change, temperatures in Jordan could rise by as much as 5.1°C, rainfall may drop by up to 60 percent, and dry seasons will increase in length. These changes will exacerbate the chronic water shortage already undermining prosperity and stability in Jordan, threatening Jordan’s three largest economic ac�vi�es (tourism, tex�les, and mining), while also cu�ng rural incomes for those dependent on agriculture. Jordan’s limited water resources are already stressed by an influx of refugees, popula�on growth, increasing domes�c and economic demand, rainfall variability, groundwater over-extrac�on, and high Non-Revenue Water (NRW) rates. Jordan’s water scarcity is a direct concern for Jordan’s stability and economic development. The Government of Jordan (GOJ), led by the Ministry of Water and Irriga�on (MWI), is responsible for water and wastewater service provision and management and oversight for Jordan’s water resources. MWI has developed several strategies to address this water crisis.

MWI, as referred to in this document, includes the Water Authority of Jordan (WAJ), Jordan Valley Authority (JVA) and all subsidiary water u�li�es (e.g., Yarmouk, Miyahuna and Aqaba Water Companies).

MWI has been ac�ve in pu�ng forward its Capital Investment Plan (CIP) which clearly defines the upcoming poten�al investments to manage Jordan’s scarce water resources efficiently, effec�vely, and sustainably. This CIP lays out the measures, ac�ons, and programs required to achieve Jordan’s na�onal goals for long-term water security. The CIP’s overall objec�ves include: (1) securing water supply; (2) developing new water resources that will expand the water allowance per capita; (3) providing access to improved water supply; and (4) extending the wastewater services and coverage throughout the Kingdom.

Water and wastewater con�nue to be a priority for U.S. Government (USG) programs in Jordan. USAID plays a cri�cal role in developing and implemen�ng development ac�vi�es for Jordan’s water sector, advising on water policy in partnership with the GOJ, and coordina�ng water interven�ons among other interna�onal donors. USAID, in partnership with the GOJ, has provided support to the water sector in Jordan for over sixty years. The USG’s commitment to water programming in Jordan is further demonstrated in the 2020-2025 Country Development Coopera�on Strategy 1 (CDCS) in which Development Objec�ve 2 (DO

2) is: Jordan’s Ability to Improve its Water Security Strengthened.

1 https://www.usaid.gov/jordan/cdcs

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

C.2 OBJECTIVE

The USAID/Jordan Water Engineering Services (WES) II ac�vity supports USAID’s and the GOJ’s strategic goal of increasing water security in Jordan. This ac�vity builds on the previous Water Engineering Services (WES) ac�vity (2021-2026), which partnered with the MWI and local water u�li�es to improve and upgrade water supply and distribu�on systems, enhance wastewater collec�on systems in selected areas, expand and improve effluent reuse systems, upgrade opera�onal efficiency at water and wastewater treatment plants, and provide capacity development. The WES II ac�vity will also complement current USAID/Jordan ac�vi�es, such as the Building Water Infrastructure Ac�vity, the NRW program, as well as other related donor water engineering ac�vi�es. Through this ac�vity, USAID will enable the water sector to increase water availability by improving management and infrastructure. Through the WES II ac�vity, the Contractor will assist the GOJ to be�er study, design, build, and operate infrastructure that will ensure the best use of Jordan’s limited water resources.

WES II will also contribute to the USAID Climate Strategy by increasing the adap�ve capacity of the water sector, integra�ng climate resilience in water and wastewater infrastructure projects, building the capacity of the water authori�es and associated en��es, and informing decision-making processes to enhance water governance.

C.3 PURPOSE AND OUTCOMES

The purpose of this contract is to support Jordan’s water/wastewater sector through local capacity strengthening by providing Architect-Engineering (A-E) services in the areas of infrastructure planning, engineering design, construc�on supervision, and related support.

Due to the con�nuous changing condi�ons in Jordan, the Contractor must be flexible to respond to the changing needs of MWI and the water sector in general. Through WES II, the Contractor will provide A-E services for infrastructure development by performing planning, design, pre-contract, construc�on management, and capacity development ac�vi�es. USAID will assign specific tasks to the Contractor through work-planning or through Work Assignments as described in Sec�on C.7.

By the end of the contract, with support of the Contractor, MWI and its subsidiary water u�li�es will have improved their planning for water and wastewater services and ensured a more sustainable water sector.

The expected outcomes of the contract are:

A. Strategic water and wastewater infrastructure projects are studied, planned, designed, and constructed.

B. Capacity of the water sector ins�tu�ons is enhanced to design, construct, and operate water resources, with a focus on construc�on supervision, opera�on and maintenance, and other technical areas.

C. Resources from the private sector and other donors are leveraged to improve water and wastewater systems.

https://www.usaid.gov/policy/climate-strategy

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

D. Resilience of infrastructure to climate change is improved.

E. Improved Opera�on and Maintenance (O&M) programs that promote NRW reduc�on and energy efficiency, while ensuring the lifespan and sustainability of the facili�es.

F. The capacity of the water sector personnel (GOJ, MWI, water u�li�es, IPs, and university students) is increased through targeted capacity development ac�vi�es that complement the project objec�ves. Ac�vi�es can include training on technical and contractual topics, on-the-job-training, study tours, and internships.

The Contractor must integrate specific cross-cu�ng objec�ves related to support to Climate Risk Management, Gender Equality and Women’s Empowerment, Youth, Persons with Disabili�es (PWD), and Private Sector Engagement (PSE) throughout contract performance.

By incorpora�ng these objec�ves, the contract will support the CDCS goals, including: (1) Agency and Leadership for Women and Youth Enhanced, (2) Persons with Disabili�es:

Engage persons with disabili�es in the water sector at all levels, and (3) Private Sector Engagement Improved: Iden�fying new approaches and preparing strategies and plans to enhance and improve private sector par�cipa�on in the water sector. The Contractor must adopt gender-sensi�ve approaches, to the extent possible, and work with the stakeholders to mainstream gender equality in their systems and opera�ons. Opportuni�es for engaging with the private sector either through knowledge exchange or blended finance models may be iden�fied by the A-E Contractor.

C.4 DESCRIPTION OF DESIGN/ENGINEERING SERVICES

The Contractor will provide technical assistance to MWI and water u�li�es including but not limited to: technical, financial, legal, contractual, energy efficiency, and opera�on and maintenance. To do this, the Contractor will: conduct assessments such as Feasibility Studies and Environmental Assessments; prepare design and tender documents; and provide Tendering Support and Construc�on Management Services of water and wastewater infrastructure projects as iden�fied by USAID through work assignments.

The Contractor will also support the prepara�on of environmental compliance documenta�on for water sector infrastructure in accordance with USAID Regula�on 216, GOJ regula�ons, and/or funding agency requirements. This documenta�on includes, but is not limited to, environmental and social assessments, mi�ga�on and monitoring plans, and repor�ng, as per applicable regula�ons and requirements.

In addi�on, the Contractor will implement Capacity Building ac�vi�es that complement the project objec�ves and support the overall development of the water sector. Ac�vi�es can include training on technical and contractual topics, on-the-job-training, study tours, and internships.

The Contractor must be prepared to provide a wide variety of technical assistance. The list below and the detailed descrip�ons provided in Annex 1 are examples of poten�al tasks that USAID may assign to the Contractor depending upon the needs of the Government of Jordan.

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

1. Engineering Studies

1.1. Provide Financial Analysis for Water and Wastewater Projects

1.2. Assessments of Water/Wastewater Systems and Prepara�on of Master Plans

1.3. Feasibility Studies and Environmental Compliance documenta�on

1.4. Geological and Hydrogeological Studies

2. Engineering Design and Tender Documents

2.1. Prepara�on of Design and Tender Documents

2.2. Hydraulic Network Analysis Model: Water Systems

2.3. Hydraulic Network Analysis Model: Wastewater Systems

3. Pre-Contract Services

4. Construc�on Management Services

4.1. General

4.2. Reviews and Monitoring

4.3. Construc�on Supervision

4.4. Cer�fica�on, Repor�ng, and Compliance

4.5. Measurements, Payments and Modifica�ons

4.6. Start-Up and Commissioning of the Constructed Facili�es

5. Capacity Building

C.5 MANAGEMENT APPROACH

The Contractor must be flexible to the changing needs of MWI and its subsidiary water u�li�es while maintaining fidelity to the high standard of advice and work product expected by USAID. The Contractor must also be responsive to both MWI and USAID needs and requests, par�cularly as it relates to any high profile, or poli�cally or technically complex projects. The Contractor must be prepared to u�lize strong client management techniques and apply best-prac�ce Project Management to ensure maximum possible efficiency of work assignment fulfillment given the dynamic poli�cal environment within Jordan’s water sector.

The Contractor must provide the necessary types and sufficient amounts of level of effort required for each Work Assignment.

C.6 WORK ASSIGNMENTS

The Contractor shall provide technical assistance and A-E Services on an on-demand basis.

At a minimum, the Contractor is expected to provide A-E Services to support the construc�on, rehabilita�on, or expansion of various types of water sector infrastructure projects, including but not limited to: groundwater well fields (feeding water supply systems); ter�ary and secondary water distribu�on systems; wastewater collec�on and conveyance systems; reuse systems; water treatment plants; and wastewater treatment plants.

USAID will assign specific required tasks in wri�ng through Work Assignments.

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

In order to adequately track and manage assigned tasks, the Contrac�ng Officer’s Representa�ve (COR) will assign and approve Work Assignments for all tasks iden�fied during the period of performance to be implemented under this contract.

The Contractor will not be eligible for reimbursement of costs related to any task or work that is not approved in wri�ng in advance by the COR. The terms and condi�ons of the Work Assignment must be fully aligned with and must not contradict those of the contract. In the event of a dispute, the terms and condi�ons of the contract will govern. Upon issuance of a Work Assignment, the Work Assignment repor�ng and deliverable schedule will conform to Sec�on F.7.

When USAID iden�fies a new task requiring the services described under Sec�on C.4, the COR will follow the steps below to issue a Work Assignment.

Step 1- Work Assignment Request For each new work assignment, the COR will issue a wri�en Work Assignment request to the Contractor describing the needed work tasks, which must be within the scope of the contract. The request will include a descrip�on of the task, the comple�on deadline, list of products or other deliverables, list of engineering disciplines needed, target deadline(s), and es�mated level of effort (person-days).

Step 2 – Work Assignment Plan The Contractor must submit to the COR its dra� Work Assignment Plan which includes a work assignment scope, �me schedule, an es�mated budget, the an�cipated Level of Effort (LOE) for the requested work assignment, and the total LOE expended to date under the contract. The dra� Work Assignment Plan must include the proposed personnel who will conduct the Work Assignment and their qualifica�ons. The Contractor should u�lize available host country exper�se to the maximum extent possible. The Contractor’s dra� Work Assignment Plan must outline all deliverables and other outputs that the Contractor will produce under each Work Assignment. The Contractor’s dra� Work Assignment Plan shall be submi�ed within two weeks (14 calendar days) of the issuance of the Work Assignment request, unless otherwise specified in the Work Assignment request.

Note that subcontract consents, Third Country Na�onal (TCN) compensa�on waivers or other approvals that may be required by the terms and condi�ons of the contract are subject to Contrac�ng Officer (CO) approval. The Contractor will submit requests for approval to the COR as needed under each Work Assignment.

Step 3 – Approval of Assignment The COR will review the Contractor’s submission and may provide the Contractor with comments to address. A�er any COR comments have been adequately addressed, the COR will issue a memo to approve the Contractor’s Work Assignment Plan, to include the work assignment scope, �me schedule, required deliverables, the maximum ceiling price (not to exceed), personnel, the LOE, as well as any other per�nent details or requirements for the Work Assignment. The COR’s specific wri�en approval must be received in advance of beginning any work related to a Work Assignment.

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

Step 4– Assignment Control Following the approval of the Work Assignment, the COR and the Contractor must hold a Kick-Off Mee�ng. Throughout the dura�on of the Work Assignment, progress mee�ngs must be held as specified in each Work Assignment Approval Memo. For most Work Assignments, specific reports or other deliverables will be required, and will be stated in the Work Assignment Approval Memo.

The following contract requirements apply to each Work Assignment, throughout the dura�on of the Work Assignment:

Financial and Cost Records:

The Contractor must establish and maintain financial and cost records for all Work Assignments.

Environmental Compliance Repor�ng:

The Contractor must ensure full compliance with USAID’s environmental compliance regula�ons, as per the Ini�al Environmental Examina�on ( IEE ) applicable to this contract. For more informa�on on USAID environmental compliance requirements, please reference Sec�on F and Sec�on H, as well as:

h�ps://www.usaid.gov/environmental-procedures .

C.7 GENDER EQUALITY AND WOMEN’S EMPOWERMENT

The Contractor will consider Gender throughout the contract’s implementa�on. This will include considering gender dispari�es, priori�es and norms within the context of contract ac�vi�es and ensuring equal opportuni�es for men and women in conduc�ng the services required. The water sector, as with many other industries, tradi�onally has few female workers. The Contractor must make a conscious effort to ensure that the services provided under the A-E Services Contract do not discriminate against, and dispropor�onately benefit, either sex by providing assistance in developing and mainstreaming par�cipatory, gender-sensi�ve models, and ensuring that women, youth and other marginalized communi�es are empowered to par�cipate in contract ac�vi�es.

Furthermore, the Contractor must seek to model gender-equitable principles within its own organiza�onal structure, as well as that of its subcontractors. The Contractor will review and update internal manuals and procedures to ensure transparency and gender equity in its hiring, promo�on, and reten�on prac�ces. The Contractor will also adopt relevant policies towards ensuring safe working spaces for all its employees and beneficiaries void from gender discrimina�on and sexual harassment and work with its subcontractors to adopt similar policies.

Work Assignment design and implementa�on must take into account gender dynamics in the community or region and capture the current or an�cipated effects of infrastructure on men and women to ensure that the proposed facili�es provide equitable services and do no harm to any one segment of the popula�on. At construc�on worksites, gender issues are also https://docs.google.com/document/d/1yRT80UK8wP28-0sPxxOCmmLJoM1Yy4MX/edit?usp=drive_link&ouid=111527464233810186591&rtpof=true&sd=true https://www.usaid.gov/environmental-procedures

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) cri�cal, par�cularly in regard to gender equity, safe working spaces, equal opportunity, and preven�ng sexual harassment. Appropriate remedial ac�on needs to be taken if any infringements occur. Finally, in providing technical assistance to stakeholders in the water sector, the Contractor will adopt gender-sensi�ve approaches and work with the stakeholders to mainstream gender equality in their systems and opera�ons.

C.8 CLIMATE RISK MANAGEMENT (CRM)

Climate risk management (CRM) is required for all USAID-supported ac�vi�es, with limited excep�ons. Climate risk is the poten�al for nega�ve consequences on ac�vity objec�ves and/or outcomes due to changing clima�c condi�ons. USAID Climate risk management focuses on the risk to USAID’s programming. The CRM process may also iden�fy poten�al development opportuni�es associated with current and expected clima�c and meteorological changes, including chances to achieve addi�onal development objec�ves (including increasing climate resilience and reducing greenhouse gas emissions).

A climate risk screening for the WES II Ac�vity was conducted and annexed to the Ini�al Environmental Examina�on (IEE). The Contractor must integrate CRM in all relevant ac�vity components, address the iden�fied climate-related risks, and monitor the implementa�on of management measures throughout the life cycle of the ac�vity.

C.9 MONITORING, EVALUATION, AND LEARNING (MEL)

The Contractor’s Monitoring, Evalua�on, and Learning (MEL) achievements will center around progress in the objec�ves with indicators, annual work plans and targets, building upon previous years’ accomplishments. The MEL Plan must take into considera�on the measurable and verifiable set of deliverables that will be developed under each objec�ve.

USAID encourages innova�ve approaches to monitor and evaluate the Ac�vity achievements as part of the proposal. The MEL Plan will cover all years of programming and be reviewed, updated, and expanded each year as annual work plans are developed.

USAID recognizes that the success of the contract will depend on the contribu�ons of actors directly and indirectly engaged with the Ac�vity, as well as ins�tu�ons and processes beyond the manageable interests of the Contractor. Changes in the local context may have implica�ons for the achievement of results. Significant shi�s within the system or the broader country context may require the adapta�on of approaches and the revisi�ng of indicators to address these changes.

In addi�on to presen�ng a MEL Plan, the Contractor must implement a methodology, approved by the COR, that iden�fies the Contractor’s approach to integra�ng monitoring, evalua�on and learning throughout contract implementa�on, how they will capture how results are being achieved and how they will integrate the results of ongoing analysis as well as feedback from partners, stakeholders and beneficiaries into project implementa�on.

Ac�vity Indicators:

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

The Contractor must report the WES II metrics on the following indicators, based on USAID/Jordan’s Development Objec�ve of “Jordan’s Ability to Improve its Water Security Strengthened” and climate change adapta�on objec�ves. The Contractor can also propose addi�onal indicators in its annual MEL plan.

● 2.1.a Cubic meters of water provided or saved as a result of USG assistance.

● 2.1.4.a Value of new funding mobilized to the water and sanita�on sectors as a result of USG assistance (HL.8.4-1)

● 2.1.1.a Number of people receiving improved service quality from an exis�ng basic or safely managed drinking water service as a result of USG assistance (HL.8.1-3)

● 2.1.2.a Number of people gaining access to safely managed sanita�on services as a result of USG assistance (F HL.8.2-3)

● 2.2.3.a Number of people educated on tools, approaches, and/or methods for water security, integrated water resource management, and/or water source protec�on as a result of USG assistance.

● EG.11-5 Number of people supported by the USG to adapt to the effects of climate change

● EG.11-4 Amount of investment mobilized (in USD) for climate change adapta�on as supported by USG assistance

Addi�onal informa�on can be found in the following Performance Indicator Reference Sheets (PIRS): DO 2: Jordan’s Ability to Improve its Water Security Strengthened Performance Indicator Reference Sheet ( PIRS) and Climate Change Indicators PIRS .

C.10 COLLABORATION, LEARNING, AND ADAPTATION (CLA)

Just as suppor�ng Collabora�on, Learning and Adapta�on (CLA) within USAID’s por�olio is an objec�ve, the Contractor must embed CLA within the day-to-day work and opera�ons of the contract, as CLA is crucial for the successful contract implementa�on.

The Contractor must apply adap�ve management and an inten�onal approach to making decisions and adjustments in response to new informa�on and changes in context.

Coordina�on with the Ministry of Water and Irriga�on (MWI) and its subsidiary u�li�es is central to the successful implementa�on of the ac�vity and a las�ng impact on the water sector. As such the Contractor must perform all tasks in close consulta�on with MWI and USAID. The Contractor must implement tasks in alignment with prevailing na�onal and/or regional strategies and plans. The Contractor will collect data throughout contract implementa�on to inform implementa�on decision points and milestones. The Contractor will also leave room for periodic ‘pause and reflect’ moments, o�en prompted by contextual shi�s, in order to promote and demonstrate success; to learn from failures; enable internal reflec�on and learning within the implementa�on team; and share lessons learned.

The Contractor must collaborate and coordinate with other USAID ac�vi�es as relevant, including but not limited to USAID/Jordan’s Water Resources and Environment (WRE) Office’s Water Governance Ac�vity (WGA), Building Water Infrastructure (BWI) Ac�vity, Water Efficiency and Conserva�on (WEC) Ac�vity and the Non-Revenue Water (NRW) programs with water en��es (Jordan Valley Authority, Water Authority of Jordan, Yarmouk Water Company, Aqaba Water Company, Miyahuna). In addi�on, the Contractor must collaborate https://docs.google.com/document/d/1mMxCT1PbPyTNQEqb-CtDaMFc7Bdwcovc/edit#heading=h.9qnttra2qng https://docs.google.com/document/d/1mMxCT1PbPyTNQEqb-CtDaMFc7Bdwcovc/edit#heading=h.9xi884yt4lqq https://docs.google.com/document/d/1mMxCT1PbPyTNQEqb-CtDaMFc7Bdwcovc/edit https://www.usaid.gov/sites/default/files/2022-12/201maf.pdf https://www.usaid.gov/sites/default/files/2022-12/201maf.pdf https://docs.google.com/document/d/1mMxCT1PbPyTNQEqb-CtDaMFc7Bdwcovc/edit https://docs.google.com/document/d/1NyRexa5daw8EHIujBW65tr51rnJukzWZ/edit

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) and coordinate with other donors (including European Investment Bank, EIB; German Agency for Interna�onal Coopera�on, GIZ; KfW Development Bank; French Development Agency, AFD; etc.) and their ac�vi�es that may interface with work performed under the contract. For example, a Work Assignment may require the study, design, and pre-contract services of infrastructure that would then be constructed by another donor. The COR will assist the Contractor in iden�fying opportuni�es for collabora�on with other projects as needed.

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

ANNEX 1 - ILLUSTRATIVE DESCRIPTIONS OF CORE ACTIVITIES

The following Illustra�ve Descrip�ons of Core Ac�vi�es are examples and descrip�ons of poten�al tasks that USAID may assign to the Contractor. They are not requirements. Final tasks will be determined by USAID through Work Assignments (reference Sec�on C.7, above).

1. Engineering Studies

1.1. Provide Financial Analysis for Water and Wastewater Projects USAID may task the Contractor to assist USAID and the GOJ in evalua�ng, recommending, designing, and suppor�ng the implementa�on of financing op�ons and Public-Private Partnership (PPP) opportuni�es.

1.2. Assessments of Water/Wastewater Systems & Prepara�on of Master Plans USAID may task the Contractor to support assessment, studies, plans and high level/preliminary designs of water/wastewater systems through tasks such as:

● Collect and review previous studies, reports, designs and other documents pertaining to the planning, design and opera�on of the water and wastewater systems under considera�on.

● Review the scope of work for ongoing projects as well as any products or reports, and coordinate with others working in study areas that have an impact on the water and wastewater facili�es. Highlight any poten�al impact of their work on this study and any poten�al problems as a result of those projects.

● Collect, review, and update informa�on about exis�ng and future poten�al water resources regarding quan�ty and quality. Verify the accuracy of the data in close consulta�on with MWI and USAID.

● Collect available maps, drawings, and informa�on for all exis�ng and planned water and wastewater facili�es within the study area. The data shall include the water resources, water and wastewater pumping sta�ons, water transmission pipelines, water distribu�on lines, sewer collec�on systems, conveyor lines, treatment plants, and customers database, as appropriate. Inspect and appraise overall condi�ons, and assess the areas and popula�on being served by these systems as well as the status of serviceability of exis�ng installa�ons. Review under-designed or under-constructed facili�es, considering the design capacity and future loads based on new developments in the study area. Update previous alterna�ves and develop addi�onal approaches including rehabilita�on and expansion of exis�ng facili�es as needed.

● Assess energy systems related to water infrastructure, with a focus on poten�al for improving renewable energy and energy efficient solu�ons.

● Verify completeness and accuracy of collected data. This shall include logical verifica�ons based on best engineering prac�ces, comparing

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) design drawings with as-built drawings and condi�ons, discussions with opera�on and maintenance staff, and field verifica�on to confirm unclear informa�on.

● Review the mode of opera�on of the water and wastewater systems in the study area, that may affect the study area.

● Review available master development plans regarding land use, popula�on, popula�on distribu�on, and projec�ons, as appropriate.

Any person level data should be disaggregated by sex and age to the extent possible.

● Assess water consump�on categories; establish water demands and wastewater genera�ons for different uses: domes�c, commercial, and industrial. Prepare water demand and wastewater genera�on projec�ons for different uses in five-year increments throughout the design horizon.

● Evaluate GIS systems, their effec�veness in providing sufficient details for opera�on and maintenance and for customer service applica�ons as well as their efficient uses. Evaluate the procedures used to update GIS informa�on and recommend improvement as deemed necessary.

● Inves�gate the sufficiency of exis�ng water resources to meet demands of the project area. Prepare recommenda�ons concerning the usage of different sources and prepare water balances in five-year intervals for the design horizon.

● Using appropriate so�ware in consulta�on with USAID and the water u�li�es, prepare a hydraulic model for the exis�ng water system to be used by the project team as a tool to understand the hydraulics of the system, assess the adequacy and sizing of pipelines and storage capacity, recommend restructuring of the system for be�er and more efficient supply, and to op�mize pumping schedules and sources u�liza�on to save pumping costs. Prepare a hydraulic model for the restructured system to show the benefits of the proposed restructured system. These models shall be used later by the operator as a planning and opera�on tool. Appropriate u�lity staff shall be included in all phases of model development, calibra�on and use. Emphasis shall be given to the primary and secondary systems.

● Carry out flow and pressure measurements to calibrate the model, as appropriate.

● By integra�ng the u�lity engineers into task teams, conduct on-the-job training on hydraulic modeling and the developed model. This shall include the basis of hydraulic modeling, impor�ng GIS data to the model, se�ng demand alloca�on, establishing scenarios, running the model, calibra�ng the model, and upda�ng the model. The training shall cover all modeling features.

● Review current opera�onal condi�ons. Recommend modifica�ons and zoning as appropriate.

● Propose replacement and rehabilita�on projects, develop sound cost-effec�ve and reliable solu�ons regarding system expansion, improvements and security measures, and define priori�es and

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) phased development (immediate-, short-, intermediate- and long-term).

● Prepare master plans including recommended restructuring and rehabilita�on of facili�es, as applicable. The preliminary design shall be based on topographic maps and spot survey points but without a detailed survey except for cri�cal loca�ons that the assessment study team decides need field surveys.

● Prepare cost es�mates for the proposed rehabilita�on and restructuring of the systems (as applicable), prepare criteria for packaging the recommended projects based on area, cost and opera�onal condi�ons. Seek approval for the criteria from the Owner.

Apply the approved criteria and recommend construc�on projects, phased if necessary. The cost es�mate shall be based on feasibility level preliminary designs.

● Assess NRW in the study area. Recommend measures and means to both reduce physical and administra�ve losses and increase revenues.

1.3. Feasibility Studies and Environmental Assessments

USAID may task the Contractor to support data collec�on, surveys, and research to inform feasibility studies and environmental assessments through tasks such as:

● Collect and review relevant available physical, economic, and social data for the water system area including: popula�on, popula�on growth, socio economic structure, water resources and supply, topographic condi�ons, hydrological condi�ons, geology of the area, maps, and any other data that is needed to conduct the study and to achieve the ac�vity objec�ves. Any person-level data should be disaggregated by sex and age to the extent possible.

● Collect and review previous available reports, studies, previous designs, as-built drawings (electronic and hard copies), data, and documents pertaining to the project area.

● Collect and review available quan�ta�ve and qualita�ve data for sewer collec�on systems, wastewater treatment plants, water network, and water supply systems, as appropriate. Carry out addi�onal tests of water and wastewater quality deemed necessary to perform the study. Analyze data and iden�fy possible deficiencies.

● Evaluate the available GIS maps and drawings regarding coverage and quality of data, and update as necessary. Make sure that base maps are the latest available at relevant authori�es. Examine the availability of land use maps and include them in the GIS as appropriate. Fill in the missing data from the as-built drawings and conduct limited survey work for some cri�cal loca�ons as needed to conduct the study. Use design drawings for areas under construc�on where as-built drawings are not available.

● Assess and evaluate the exis�ng systems regarding condi�ons, serviceability, and capacity. This shall include the water networks, Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II) sewer collec�on systems, storage tanks, pumping sta�ons, and water and wastewater treatment facili�es for all facili�es within the study area (exis�ng and under construc�on) or areas that can be connected in the future to those facili�es.

● Iden�fy, evaluate, and recommend the need for rehabilita�on, upgrading, and expansion of water/wastewater facili�es throughout the design horizon.

● Iden�fy, evaluate, and recommend alterna�ves for the rehabilita�on, upgrading, and expansion of water/wastewater facili�es, reuse systems, and disposal facili�es throughout the design horizon. Assess all the exis�ng treatment plant units to determine the extent of rehabilita�on needed. Recommend enhancements and improvements for the rehabilita�on and upgrade of the current plants. Iden�fy suitable sites for expansion.

● Iden�fy treatment technology to achieve effluent quality for different uses and recommend the appropriate technology suitable for the possible use in accordance with Jordanian standards.

● Iden�fy areas suitable for effluent reuse. Study availability and suitability of the site for effluent reuse. Indicate the size of each area, its present use and land value and possible other compe�ng future uses. Assess soil condi�ons for reuse purposes.

● Study the current agricultural prac�ces in the Project area and determine the crops that could best (agronomically and economically) be grown with treated effluent.

● Study the effect of adding a tanker sep�c disposal facility in the treatment plant and recommend the appropriate disposal facility.

● Study and evaluate modes of opera�on of the water/wastewater facili�es and recommend improvements.

● Assess the present arrangement and organiza�on of the water u�lity for the opera�on, maintenance and repair of all water/wastewater facili�es in the Project area. List the number and qualifica�ons of personnel, workshop premises, equipment, and vehicles and their state of repair and type, volume, range and problems of services being carried out. Recommend improvements to the quality and number of staff and equipment needed to operate the system efficiently.

● Develop op�ons for cost recovery, including the sale of products from the reuse of wastewater treatment plant effluent (e.g., sale of treated water and compost to farmers or the body (ies) using the treated effluent).

● Iden�fy any challenges, gaps and proposed solu�ons for addressing gender inequi�es in the opera�on and maintenance of the facili�es as well as the impact of the services provided by the facili�es on men and women.

● Prepare technical memorandums, presenta�ons, and workshops to present findings and discuss issues at different milestones during the study for concerned people from USAID, MWI and relevant organiza�ons.

Request for Qualifica�ons (RFQ) 72027825R00001 USAID/Jordan Water Engineering Services, Phase II (WES II)

● Prepare and deliver to USAID and MWI compact disk (CDs) for digi�zed mapping of all the drawings men�oned in the previous items (according to MWI standard).

● In direct coordina�on with MWI and USAID, study and evaluate possible financing scenarios for the construc�on of the recommended op�on. Evaluate and assess possible public-private partnership (PPP) in the construc�on and opera�on of the preferred op�on.

● Present the findings of the feasibility study to MWI, USAID, and other stakeholders in a wide workshop. Collect feedback from the workshop and recommend final conclusions to MWI and USAID. Seek the approval of MWI and USAID on the preferred op�on.

● For the recommended schemes on water/wastewater facili�es, prepare a feasibility analysis of the different op�ons to meet the needs for the project area, up to the design horizon, based on updated popula�on es�mates and projected water demand and wastewater genera�on. The feasibility study shall describe and compare alterna�ve technologies and site loca�ons, phasing op�ons, provide cost es�mates for each alterna�ve op�on, and recommend the most appropriate and suitable op�on. It shall also include an economic, financial, and socio economic analysis of the project.

● Prepare an Environmental and Social Impact Assessment in accordance with GOJ regula�ons, to include any applicable required monitoring and repor�ng.

● For USAID-funded interven�ons with significant effects on the environment, perform a comprehensive Environmental Assessment including prepara�on of scoping statements and scoping sessions.

The scoping statement shall iden�fy all significant issues related to the study and shall be reviewed and approved by MWI, Ministry of Environment (MOE), and USAID. The scoping session shall include male and female representa�ves from the government, public and private ins�tu�ons, and residents and landowners in the area.