RFQ 70FBR425Q00000160 Thomasville MERS HVAC Replacement.xls

This is a Request for Quote (RFQ) for the Mobile Emergency Response Support (MERS) Thomasville HVAC Replacement project issued by the Federal Emergency Management Agency (FEMA) Region 4. The solicitation seeks a contractor to remove the existing closed-loop water source heat pump HVAC system and install a new 3-phase/460V HVAC system consisting of 15 individual units totaling 70 tons for a 47,000 sq ft multi-use building. The project requires furnishing all labor, materials, parts, tools, and services to complete the HVAC system replacement, including thorough site inspection, equipment removal, refrigerant reclamation, and post-installation testing.

Key submission details include a mandatory site visit on Monday, July 14, 2025, between 8:00am and 4:00pm, with a two-person per company limit. Questions must be submitted in writing by Tuesday, July 15, 2025, at 12:00pm ET, and quotes are due by Friday, July 18, 2025, at 12:00pm ET to tiffany.young@fema.dhs.gov and kimberly.coakley@fema.dhs.gov. The contractor will be responsible for replacing any damages during installation and ensuring the new HVAC system meets current industry standards, with specific requirements outlined in Technical Exhibits 1 and 2 of the solicitation.