1.1.4 TV MERS HVAC Replacement SOW (updated 07-07-25).pdf

Department of Homeland Security (DHS)

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

MERS-TV HEATING, VENTILIATION, AIR-CONDITIONING REPAIR PROJECT

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

MERS-TV HVAC REPAIRS PROJECT, THOMASVILLE, GA 31792

Part 1

General Information

1. GENERAL: This is a non-personal services contract of site requirements for Mobile Emergency Response Support Thomasville, Vehicle and Administration Building, Heating, Ventilation and Air Conditioning (MERS-TV VSAB HVAC) Repair Project, Thomasville, GA. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation of the site requirements for MERS-TV VSAB HVAC Repair Project, Thomasville, GA as defined in this statement of work, PART 5 except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: This project is to replace existing HVAC with new in MERS-TV VSAB HVAC Repair Project

1.3 Objectives: The objective of this project is to have HVAC system new. (SEE PART 5)

1.4 Scope: The contractor shall provide a complete and usable project to the government. This project is to remove and install, MERS-TV VSAB HVAC Repair Project. (SEE PART 5)

1.5 Period of Performance: The contractor shall have 16 weeks from award to complete this project.

1.6 General Information

1.6.1 Federal Observed Holidays: The contractor is not required to perform work on federal holidays listed below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0700-1630 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. Additional hours or alternate hours may be worked by submitting a 72-hour notice to the Contracting Officer.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at Federal Emergency Management Agency, Mobile Emergency Response Support, 434 S Pinetree Blvd, Thomasville, GA 31792

1.6.4 Quality Control Program (QCP): Not applicable

1.6.5 Quality Assurance: All quality assurance will be performed by a government inspector/COR to ensure compliance with specifications.

1.6.6 Type of Contract: This is a Firm Fixed Price contract.

1.6.7 Security Requirements: All contractor personnel who require access to DHS or FEMA information systems, routine access to DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Security Division (PSD) shall determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

1.6.7.1 Low Risk Without Information System Access: Contractor personnel occupying positions or performing functions with a Low-Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract. (Also reference Facility Access).

1.6.7.2 Low Risk with Information System Access: Contractor personnel occupying positions or performing functions with a Low-Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

1.6.7.2.1. Lost keys: The contractor shall not be issued keys.

1.6.7.3 Moderate Risk: Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

1.6.8 High Risk: Contractor personnel occupying positions or performing functions with a High-Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

1.6.9 Background Investigation Process: To initiate the request to process contractor personnel, the Contractor shall provide the FEMA Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1- 6, “Contract Fitness/Security Screening Request.” The FEMA COR will ensure that all other applicable sections of the FEMA Form 121-3-1-6 are complete prior to submitting the form to FEMA PSD for processing. The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if: the investigation was completed within the last five years, it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, the contractor personnel have not had a break in employment since the prior favorable adjudication, and, FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel shall be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the Office of Personnel Management’s (OPM) Electronic Questionnaires for Investigation Processing (e-QIP) system and instructions for submitting the necessary information:

Standard Form 85P, “Questionnaire for Public Trust Positions”

Optional Form 306, “Declaration for Federal Employment”

SF 87, “Fingerprint Card” (2 copies)

DHS Form 11000-6, “Non-Disclosure Agreement”

DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act.”

FEMA PSD will only accept complete packages consisting of all the above document and Standard Form 85P, which must be completed electronically through the Office of Personnel Management’s e-QIP system.

The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Security Division will provide notice of such temporary eligibility to the COR who will then notify the Prime Contractor, at which time the identified contractor personnel shall be temporarily eligible to begin work under this contract. Neither the Prime Contractor nor the contractor personnel have any right to such a grant of temporary eligibility.

The grant of such temporary eligibility will not be considered as assurance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable. The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication will be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

1.6.9.1 Continued Eligibility and Reinvestigation: Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract will be ineligible to perform work under this contract upon the expiration the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Division has renewed their eligibility to perform work under this contract.

1.6.9.2 Exclusion by Contracting Officer: The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the Contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the agency may be removed.

1.6.10 Contracting Officer’s Representative (COR): COR will be used for this project; however, a government inspector/representative will be identified via a Memorandum for Record (MFR) and a copy of the MFR will be provided to the CTR.

1.6.11 Facility Access: The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA Credentialing Access Manual,” to arrange for contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to qualify for and receive a PIV card before being allowed facility access beyond 180 days.

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA PSD. Contractor personnel using a FAC for access to FEMA facilities must be escorted in Critical Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) always.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security Officer has determined to be a potential security threat.

1.6.12 Separation from Contract: The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) must return such identification to FEMA as soon as any of the following occurs:

The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) must return such identification to FEMA as soon as any of the following occurs:

o When no longer needed for contract performance.

o Upon completion of a contractor employee’s employment.

o Upon contract completion or termination.

If an identification card or building pass is not available to be returned, the Contractor shall submit a report to the FEMA COR, referencing the pass or card number, name of the individual to whom it was issued, and the last known location and disposition of the pass or card. The Contractor or contractor personnel’s failure to return all DHS- or FEMA-issued identification cards and building passes upon expiration, upon the contractor personnel’s removal from the contract, or upon demand by DHS or FEMA may subject the contractor personnel and the Contractor to civil and criminal liability.

1.6.13 Contractor Travel: Not applicable.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

1.6.15 Other Direct Costs: Not applicable.

1.6.16 Data Rights: Not applicable.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 Phase In/Phase Out: Not applicable, due to duration of project.

1.6.19 Unauthorized Disclosure of Classified or Unclassified Information: Contractors and Subcontractors who are working on this contract shall receive Unauthorized Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

1.6.19.1 OPSEC Training: Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at http://cdsetrain.dtic.mil/opsec

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

1.6.19.2 Insider Threat Training: Insider Threat training for Contractors can be found at:

http://cdsetrain.dtic.mil/itawareness/index.htm.

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

1.6.19.3 For Official Use only (FOUO) Information: In accordance with DHS Management Directive

11042.1 contractors, consultants, and others to whom access is granted shall abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The Contractor Shall:

o Be aware of and comply with the safeguarding requirements for “For Official Use Only” (FOUO) information as outlined in this directive.

o Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

o Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information Non-Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS, but to whom access to information shall be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the NDA shall be effective upon date of the DHS Policy and not applied retroactively.

1.6.19.4 Foreign Travel and Government-Issued Equipment: Per DHS and FEMA IT policy, FEMA employees and contractors are not authorized to take government-issued equipment, including cell phones, computers, or tablets such as iPads, outside of the United States regardless of the reason for travel. If government-issued equipment is required for official foreign travel, FEMA government employees may request a temporary loaner device through the Mobility Service Center. Office of the Chief Information Officer, Service Center for the duration of their trip. FEMA contractors must contact their contracting officer’s representative (COR) for further guidance.

If your device is detected as operating outside of the United States and its territories it shall be disabled, and your information shall be forwarded to the Office of Professional Responsibility for review.

1.6.19.5 Not Applicable:

1.6.19.6 Not Applicable:

1.6.19.7 Not Applicable:

1.6.19.8 Not Applicable:

1.6.19.9 Not Applicable:

1.6.19.10 Not Applicable:

1.6.19.11 Not Applicable:

1.6.20 Emergency Services:

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: —

(1) Items that cannot be found after a reasonable search.

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.18 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.20 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that will be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For contractor-acquired property, the cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.28 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative ADA American Disabilities Act CAP Contractor Acquired Property CFR Code of Federal Regulations CMU Concrete Masonry Unit CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation GFCI Ground Fault Circuit Interrupter GFP Government-Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MERS Mobile Emergency Response Support OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

VSAB Vehicle Storage Administration Building

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not applicable.

3.2 Facilities: The Government will NOT provide a space for material storage. The Contractor is responsible for maintaining and keeping track of government furnished facilities.

3.3 Utilities: The Government will provide the use of bathroom facilities located in VSAB to work being done during the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Not applicable.

3.5 Materials: Not applicable.

3.6 Record Keeping. The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

(1) Name, part #, NSN

(2) Quantity received, issued, on hand

(3) Unit acquisition cost

(4) Unique Item Identifier

(5) Unit of Measure

(6) Accountable contract #

(7) Location

(8) Disposition

(9) Posting reference or date of transaction

(10) Date placed in service

The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW DFARs 252.245-7000.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Secret Facility Clearance: Not applicable.

4.3. Materials: The contractor shall provide all materials to provide the government a complete and usable project IAW the PWS.

4.4. Equipment: The contractor shall provide all equipment to perform the work to the specifications within the SOW. The contractor shall provide all equipment to perform the work to the specifications within the SOW. Equipment, machinery, and apparatus (motor driven or otherwise) used to perform the work on this project shall be chosen at the contractor’s discretion. All such equipment must be able to safely perform the work within the limits of the contract. Any government owned and or bar-coded items or materials removed temporarily or otherwise set aside shall remain the property of the government and may not be disposed of by the contractor. Any questions regarding government property shall be directed to the COR. Cleaning: after completion of project, contractor shall be responsible for all final cleaning of the work area. Final cleaning shall include, but is not limited to cleaning of all surfaces, walls and floors or work area as well as the final cleaning of area.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.01 Purpose: Mobile Emergency Response Support Thomasville (MERS-TV) has a need to remove existing closed loop, water source heat pump system (WSHP) and install all new Heating, Ventilation, Air-Conditioning system in VSAB. The replacement HVAC System will not be a closed loop water source heat pump system (WSHP).

5.02 Scope of Work: Mobile Emergency Response Support Thomasville (MERS-TV) has a need to replace the existing HVAC system and install new in the VSAB. Contractor will furnish all labor, material, Parts, HVAC, tools, and services necessary, along with incidental to complete the removal of existing and install new.

o Prior to commencing VSAB HVAC Repair Project, contractor shall thoroughly inspect conditions of all areas of associated with project to ensure proper installation can be completed. Submit findings in document form to government for review. If/any issues with ceiling structure shall be repaired or modified to satisfy current industry standards before placement of any new HVAC components.

o Contractor shall remove existing HVAC Equipment and return it to the government, in accordance with the Contract.

o Contractor shall replace HVAC equipment with new, non-closed loop, water source heat pump system.

o Contractor shall inspect all fittings, lines before installing new equipment. If lines, fittings are found to be unusable, contractor will contact the COR.

o Contractor shall reclaim all refrigerant from existing HVAC equipment before removal. Contractor will reuse the usable reclaimed refrigerant when installing new HVAC equipment.

o Contractor shall replace at there own expense any damages that occur while removing and/or installing equipment. (Example: ceiling tile, ceiling grid, wall plaster, concrete etc).

o Contractor shall test after installation of new HVAC System to make sure everything is set up and working the way it should.

o Contractor shall review TECHNICAL EXHIBIT 1, on pg 15 of it's entirely.

o Contractor shall review TECHNICAL EXHIBIT 2, on pg 17 of it's entirely.

5.1. Environmental:

o All material that is the result of demolition shall be recycled according to all federal, state, and local codes having jurisdiction.

o Contractor shall ensure that all demolition and construction shall be in accordance with all current federal, state, and local environmental codes and standards and will submit all proper documentation, permits, etc. to designated government agent, signed, and dated by entity having jurisdiction.

o Contractor shall submit all required documentation and manifests for hazardous and non-hazardous items, debris and associated materials that are to be removed from this site to ensure that all items are disposed of in a proper manner.

o Contractor shall be required to submit all environmental studies and assessments required by federal, state, and local standards and codes before, during and after completion of this SOW.

o Contractor shall stay in strict adherence of all Environmental Protection Agency codes, regulations, or guidelines in completion of this SOW.

o Contractor shall be required to use “green procurement procedures” and “green” materials where feasible and submit the proper documentation to the designated government agent. Designated government agent shall provide documentation to contractor on procedures and acceptable materials to be used in construction on this facility.

5.2. Warranty: All work shall have a 1-year labor warranty. All installed parts, components, hardware and software shall have the manufacturer’s warranty.

5.2.1 Special Considerations:

o All equipment to be delivered and installed. All Warranty paperwork shall be turned over to the government and provided to the Contracting Officers Representative (COR).

o All work shall be executed to ensure minimal disruption to normal activities on site, including weekend working hours established by the COR.

o Contractor shall be responsible for ALL phases: removal of old, installation of new, installation of new, and warranty stated or inferred that directly or indirectly pertaining to the work and product in this SOW.

o Before entrance can be granted into NETC campus you must provide delivery individuals name, company name, date, and time of arrival to escort delivery personnel to desired location.

o THREE (3) day notice in advance of delivery MUST be provided.

5.2.2 Contractor Manpower Reporting (CMR): Not applicable, this is a construction contract and not a service contract.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHEMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data (N/A)

7.4 Attachment 4/Technical Exhibit 4—Not Applicable

7.5 Attachment 5/Technical Exhibit 5—Not Applicable

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services (Tasks)

Performance Standard

Acceptable Quality Level (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance Incentive (Positive and/or Negative)

(Impact on Contractor)

# 1.

The Contractor shall provide all equipment, labor, and materials to provide the government with a complete workable project.

All devices/services are compliant to site requirements specifications

There is no acceptable deviation from the site specs and requirements

100% of all devices shall be measured for compliance.

If devices are measured to not meet site specs and requirements, Prime Contractor shall be held responsibly per deficiency until deficiencies are corrected by the contractor.

#2 Remove Existing HVAC system, Existing units remain property of the government after removal.

As Per Site Requirements Listed in PART 5

Zero deviation from the standard.

Random Sampling. If devices are measured to not meet site specs and requirements, Prime Contractor shall be held responsibly per deficiency until deficiencies are corrected by the contractor.

#3 Installation of new HVAC system.

As Per Site Requirements Listed in PART 5

Zero deviation from the standard.

Random Sampling. If devices are measured to not meet site specs and requirements, Prime Contractor shall be held responsibly per deficiency until deficiencies are corrected by the contractor.

#4 Cleaning

Entire Project Area

Zero deviation from the standard.

Random sampling. If devices are measured to not meet site specs and requirements, Prime Contractor shall be held responsibly per deficiency until deficiencies are corrected by the contractor.

#8 Trash

All contractor related trash shall be removed and disposed of.

Zero deviation from the standard.

Random sampling. If devices are measured to not meet site specs and requirements, Prime Contractor shall be held responsibly per deficiency until deficiencies are corrected by the contractor.

The following listing provides various types of Surveillance as examples to select from and should not be included on the final document:

Random Sampling: Appropriate for frequently recurring tasks. Evaluate randomly selected samples of the lot to determine the acceptability of the entire lot.

Random Inspection Guide, Method of surveillance, Lot size, Sample size, Performance requirement, Sampling procedure, Inspection procedure

100 Percent Inspection: Appropriate for tasks that occur infrequently. Inspect and evaluate performance each time task is performed.

Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (i.e., monthly, quarterly, semi-annually etc.)

Validated Customer Complaint: Complaints must be validated.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1. Contractor/ manufactur er’s warranty

Warranty is to be provided upon completion of project.

The contractor shall –provide 2 copies of warranty.

Warranty data shall be provided in hard copy (paper) and emailed PDF to the

COR.

COR

2. Contractors project work schedule

Provide a 2-week schedule than update after first 2-weeks.

The contractor shall provide 2 copies of project schedule

Project schedule shall be provided in hardcopy (paper) and emailed in PDF to the

COR

COR

3. Submittals Provide all documents for submittals

The contractor shall provide 2 copies of submittals

Manifest shall be provided in hardcopy (paper) and emailed in PDF

COR

4. Safety Plan.

Provide all documents for Safety Plan

The Contractor shall provide 2 copies.

Provide in hardcopy (paper) and emailed in PDF.

COR

5. Contractor shall hand over existing

HVAC

equipment to the government rep.

Provide all documents for

The Contractor shall provide 2 copies.

Provide in hardcopy (paper) and emailed in PDF.

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM NAME

ESTIMATED QUANTITY

1 N/A

2 N/A