RFQ_6TB3G001_Natural_Fiber_Children_s_Fire_Hat_v.2.pdf

Request for Quote Date: June 4, 2024

Enclosed is a Request for Quote (RFQ) Package, #6TB3G001 for the procurement of Natural Fiber Children's Fire Hat. Please refer the attached specification pages for the Natural Fiber Children's Fire Hat for use by CAL FIRE’s Communications Section facility located in Sacramento, CA, in Sacramento County.

Please submit the following completed documents:

Natural Fiber Children's Fire Hat Cost Quote Sheet Specifications for all items must be included. CAL FIRE will need to ensure proposed specifications are comparable to the specifications within the RFQ Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) certification, if applicable California STD. 204, Payee Data Record Copy of California Department of Tax and Fee Administration Seller’s Permit CAL FIRE-720, DARFUR Contracting Act Vendor Certification Bidder Declaration (GSPD- 05-106)

The General Provisions Non-IT Commodities are incorporated herein by reference, (DGS PD 401 Non-IT, revised 06/21/2022).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

CAL FIRE elects to waive the DVBE program requirements in this solicitation but opts to include the DVBE Incentive.

Submission of all required RFQ documents must be received by 5:00 PM on June 17, 2024, via email.

If you have any questions or should you need any clarifying information concerning this RFQ, please let me know.

Andrew Perez Procurement Analyst

CAL FIRE

Business Services Office E-Mail: andrew.perez@fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/FMC/PDF/Std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf?la=en&hash=7D58E4294765EA74730DA67AEECF7CE6247B4A3A mailto:andrew.perez@fire.ca.gov

Natural Fiber Children's Fire Hat Set Specifications

SCOPE

This specification sets forth the requirements for the Natural Fiber Children's Fire Hat, needed to facilitate the duties of fire personnel of CAL FIRE’s Communications section. CAL FIRE is seeking to acquire 58,320 Natural Fiber Children's Fire Hat.

CHILDREN’S FIRE HAT SPECIFICATIONS

• Biodegradable kids fire helmets made from a sustainable (non-plastic) material

• Firm compressed pulp material or of similar natural fiber

• Sized for preschool age or early elementary school age children

• Dimensions: Approximately 11” in length, 8” in width, 4” in height, variations of 1 inch in each measurement is acceptable.

• Designed to resemble simplified firefighting helmet in red color.

PACKING, SHIPMENT LOCATIONS AND QUANTITIES

The supplier shall package 90 Natural Fiber Children's Fire Hats into a recycled cardboard box.

Shipments of 28+ boxes shall be palletized. Each shipment location below will identify the physical shipping address, quantity of Natural Fiber Children's Fire Hats, number of boxes, number of pallets and if there is a loading dock at the location.

Ship To Address:

1. CAL FIRE NEU HQ

13760 Lincoln Way, Auburn, CA 95603

ATTN: Mary Eldridge Quantity of Natural Fiber Children’s Fire Hats: 5040 Number of Boxes: 56 Number of Pallets: 2 Loading Dock: No

2. CAL FIRE SDU Service Center 249 Jamacha Rd

El Cajon, CA 92019 ATTN: Michael Cornette

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28 Number of Pallets: 1 Loading Dock: Yes

3. CAL FIRE SLU

635 N Santa Rosa Rd, San Luis Obispo, CA 93405 ATTN: Toni Davis

Quantity of Natural Fiber Children’s Fire Hats: 7560 Number of Boxes: 84 Number of Pallets: 3

4. CAL FIRE TGU HQ

604 Antelope Blvd.

Red Bluff, CA 96080 ATTN: Kevin Colbum

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

5. CAL FIRE FKU HQ

210 S. Academy Ave.

Sanger, CA 93657 ATTN: Stacy Nolan

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

6. CAL FIRE BDU HQ

3800 N. Sierra Way San Bernardino, CA 92405 ATTN: Alison Hesterly

Quantity of Natural Fiber Children’s Fire Hats: 5040 Number of Boxes: 56

7. CAL FIRE LNU Service Center 3535 St. Helena Highway N Calistoga, CA 94515 ATTN: Jason Clay

Quantity of Natural Fiber Children’s Fire Hats: 5040 Number of Boxes: 56

8. CAL FIRE TUU HQ

1968 S. Lovers Lane Visalia CA 93292 ATTN: Savanna Birchfield

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

9. CAL FIRE HUU HQ

118 S. Fortuna Blvd.

Fortuna CA 95540

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

10. CAL FIRE MEU HQ

17501 N. Hwy 101 Willits, CA 95490 ATTN: Craig Dudley

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

11. CAL FIRE CZU HQ

6059 Highway 9 Felton, CA 95018 ATTN: Scott Kenney

Quantity of Natural Fiber Children’s Fire Hats: 5040 Number of Boxes: 56

12. CAL FIRE BEU HQ

401 Canal Street King City, CA 93930 ATTN: Luis Perez

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

13. CAL FIRE Workforce Planning and Recruitment Unit 410 Riverpoint Court West Sacramento, CA 95605 ATTN: Denise Inouye

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

14. CAL FIRE SHU

875 Cypress Ave.

Redding, CA 96002 ATTN: Jas Shaw

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

15. CAL FIRE AEU

2350 Carson Road Placerville, CA 95667 ATTN: Wendy Oaks

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

16. CAL FIRE BTU HQ

176 Nelson Ave.

Oroville, CA 95965 ATTN: Rick Carhart

Quantity of Natural Fiber Children’s Fire Hats: 2520 Number of Boxes: 28

17. CAL FIRE SCU HQ

15670 Monterey Road Morgan Hill, CA 95037 ATTN: Chealsea Burkett

Quantity of Natural Fiber Children’s Fire Hats: 2880 Number of Boxes: 32

PAYMENT

Payment will be processed by CAL FIRE Staff after final acceptance and receipt of invoice from the supplier. The invoice must include the CLA FIRE Ship-To address and the CAL FIRE Bill-To address to be processed for payment. The invoice must clearly state “invoice” and must be printed on the supplier’s letterhead. The invoice shall use the product description identified on the purchase order (award for solicitation RFQ 6TB3G001).

BILL-TO ADDRESS:

CAL FIRE Communications Office

PO BOX 944246

Sacramento, CA 94244-2460 ATTN: Alysse Trzeciak

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to increase or decrease for goods, time, and or money while remining within the Scope of Work of the original solicitation, and upon mutual consent with the awarded bidder.

COST QUOTE SHEET

Cost Quote for RFQ #6TB3G001for Natural Fiber Children's Fire Hat. Please include a detailed breakdown of costs with this bid:

Description of Product Price Per Item Quantity Total Price

Natural Fiber Children's Fire Hat

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - NEU HQ

3760 Lincoln Way, Auburn, CA 95603 ATTN: Mary Eldridge

All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - SDU Service Center 249 Jamacha Rd El Cajon, CA 92019 ATTN: Michael Cornette

All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

CAL FIRE - SLU

635 N Santa Rosa Rd, San Luis Obispo, CA 93405 ATTN: Toni Davis

All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - TGU HQ

604 Antelope Blvd.

Red Bluff, CA 96080 ATTN: Kevin Colbum

All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - FKU HQ

210 S. Academy Ave.

Sanger, CA 93657 ATTN: Stacy Nolan

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - BDU HQ

3800 N. Sierra Way San Bernardino, CA 92405 ATTN: Alison Hesterly

Fire Hat $ 5040

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE LNU Service Center 3535 St. Helena Highway N Calistoga, CA 94515 ATTN: Jason Clay

Natural Fiber Children's Fire Hat $ 2520

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE TUU HQ

1968 S. Lovers Lane Visalia CA 93292 ATTN: Savanna Birchfield

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE HUU HQ

118 S. Fortuna Blvd.

Fortuna CA 95540 ATTN: Connie Ward

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE MEU HQ

17501 N. Hwy 101 Willits, CA 95490 ATTN: Craig Dudley

Natural Fiber Children's Fire Hat $ 5040 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE CZU HQ

6059 Highway 9 Felton, CA 95018 ATTN: Scott Kenney

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - BEU HQ

401 Canal Street King City, CA 93930 ATTN: Luis Perez

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - WPRU

410 Riverpoint Court West Sacramento, CA 95605 ATTN: Denise Inouye

Fire Hat $ 2520

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - SHU

875 Cypress Ave.

Redding, CA 96002 ATTN: Jas Shaw

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - AEU

2350 Carson Road Placerville, CA 95667 ATTN: Wendy Oaks

Natural Fiber Children's Fire Hat $ 2520 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - BTU HQ

176 Nelson Ave.

Oroville, CA 95965 ATTN: Rick Carhart

Natural Fiber Children's Fire Hat $ 2880 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

SHIP TO:

CAL FIRE - SCU HQ

15670 Monterey Road Morgan Hill, CA 95037 ATTN: Chealsea Burkett

Grand Total for Goods / Shipping

Submitted by: Date:

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

E-Mail Address:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non- responsive and will be rejected.

The “Cost Quote Sheet” will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be a permissible tiebreaker. Such event will be conducted by the procurement official and observed by a state employee as a witness.