RFQ 6923G526Q0051.pdf

REQUEST FOR QUOTE (RFQ):

Dry Docking and Special Periodical Survey for

M/V “Seaway Guardian”

RFQ #6923G526Q0051

This is a combined synopsis/solicitation for commercial services prepared in accordance with the Format in Subpart 12.6, as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The solicitation is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 dated March 13, 2026. This requirement is being solicited as full and open competition using FAR (RFO) Part 12 Acquisition of Commercial Products and Commercial Services. The NAICS Code is 336611 – Ship Building and Repairing. The solicitation number is 6923G526Q0051.

**NOTE: Quoters must be registered in SAM.gov and have an active registration at the time of this solicitation closing.

SCHEDULE OF SUPPLIES/SERVICES: See Attachment B –Pricing Sheet.

DESCRIPTION OF WORK: The Great Lakes St. Lawrence Seaway Development Corporation (GLS) has a requirement to complete a drydocking and American Bureau of Shipping (ABS) Classification Society first 5-year special periodical associated surveys of the marine motor vessel (M/V) “Seaway Guardian.” This will include the drydocking of the vessel, ABS special periodical hull, machinery, and automation surveys, renewal of load line, IAPP, and IOPP certification as well as additional maintenance, steel work, and coating renewal. The work shall be completed at the contractor’s marine maintenance and repair facility (shipyard).

All in exact accordance with this solicitation and attached Statement of Work (SOW).

CONTRACT TYPE: This solicitation is a Request for Quote (RFQ) that will result in the award of a firm fixed price contract under FAR Part 12, subject to the availability of funds.

CONTRACT PERIOD OF PERFORMANCE: The contractor shall begin performance within 30 calendar days and complete within 60 calendar days after receiving the Notice to Proceed (NTP). It is expected that the notice to proceed will be issued in September 2026.

PLACE OF PERFORMANCE/ACCEPTANCE: All work is to be completed at the contractor’s marine maintenance and repair facility (shipyard). The place of performance must be a marine maintenance facility geographically located within the Great Lakes / St. Lawrence Seaway system.

QUESTIONS DUE DATE: August 25, 2026, 2:00PM EST.

Questions must be sent via e-mail to chora.snyder@dot.gov arriving no later than August 25, 2026, 2:00 PM EST. After this due date further requests may not be accepted due to time constraints. For questions regarding this solicitation, email chora.snyder@dot.gov.

QUOTE DUE DATE: September 08, 2026, 2:00PM EST.

Quotes must be sent via e-mail to chora.snyder@dot.gov, no later than Tuesday, September 08, 2026, 2:00PM EST.

mailto:chora.snyder@dot.gov

SOLICITATION CLAUSES

The following clauses from the Federal Acquisition Regulation (FAR) (including the Revolutionary FAR Overhaul (RFO)) and Transportation Acquisition Regulation (TAR) are incorporated into this contract.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, https://www.acquisition.gov/tar

CLAUSE TITLE DATE

52.203-3 Gratuities Apr 1984

52.203-6 Restriction on Subcontractor Sales to the Government (Alt I) Jun 2020

52.203-12 Limitation on Payment to Influence Certain Federal Transactions Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Deviation) Nov 2025

52.204-13 System for Award Management – Maintenance (Deviation) Nov 2025

52.204-14 Service Contract Reporting Requirements (Deviation) Nov 2025

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Deviation)

Nov 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation) Nov 2025

52.212-4 Contract Terms and Conditions -Commercial Products and Commercial Services (Deviation)

Nov 2025

52.222-3 Convict Labor (Deviation) Nov 2025

52.222-36 Equal Opportunity for Workers with Disabilities (Deviation) Nov 2025

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Deviation) Nov 2025

52.222-41 Service Contract Labor Standards (Deviation) Nov 2025

52.222-50 Combating Trafficking in Persons (Deviation) Nov 2025

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Deviation) Nov 2025

52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) Nov 2025

52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) Apr 2026

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

52.232-33 Payment by Electronic Funds Transfer – System for Award Management Oct 2018

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

52.233-3 Protest After Award (Deviation) Nov 2025

52.233-4 Applicable Law for Breach of Contract Claim (Deviation) Nov 2025

52.240-91 Security Prohibitions and Exclusions (Deviation) Nov 2025

52.245-1 Government Property Sept 2021

1252.201-70 Contracting Officer’s Representative Nov 2022

1252.217-71 Delivery and Shifting of Vessel. Nov 2022

1252.217-72 Performance Nov 2022

1252.217-73 Inspection and Manner of Doing Work Nov 2022

1252.217-74 Subcontracts Nov 2022

1252.217-76 Liability and Insurance Nov 2022

1252.217-77 Title Nov 2022

1252.217-78 Discharge of Liens Nov 2022

1252.217-79 Delays Nov 2022

1252.217-80 Department of Labor Safety and Health Regulations for Ship Repair Nov 2022

1252.232-70 Electronic Submission of Payment Requests (Deviation) (Aug 2025)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph € of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to: http://einvoice.esc.gov to establish an account.

Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm’s points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT’s DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer’s Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause) http://www.login/ http://www.login/ http://www.login/ http://www.login/ http://einvoice/ http://einvoice/

52.222-42 Statement of Equivalent Rates for Federal Hires (Deviation) Nov 2025 In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.

5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination.

Employee Class Federal Equivalent Wage Grade

Trades Helper WG-5

Painter WG-9

Welder WG-10

Electrician WG-10

Marine Machinery Mechanic WG-10

Heavy Equipment Operator / Crane Operator WG-10

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause. (b)The use in this solicitation or contract of any Transportation Acquisition Regulation (48 CFR Chapter 12) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

PLACE OF ACCEPTANCE

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place(s) of acceptance will be:

Contractors Marine Maintenance and Repair Facility (Shipyard)

(End of Text)

CONTRACTING OFFICER’S REPRESENTATIVE

(a) TBD is hereby designated as the Contracting Officer's Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Department of Transportation Great Lakes St. Lawrence Seaway Development Corporation (GLS) 251 Fregoe Road Massena, NY 13662

Phone Number: TBD E-mail: TBD

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer.

(End of Text)

SUBMITTAL OF INVOICES

The Department of Transportation utilizes the Delphi e-Invoicing web-portal for processing invoices. For vendors submitting invoices, they will be required to submit invoices via Delphi e-Invoicing which is accessed and authenticated via www.login.gov.

To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi e- Invoicing web-portal shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

1. Payment system registration. All persons accessing the Delphi e-invoicing web-portal will be required to have their own unique user Delphi e-invoicing ID and password and be credentialed through login.gov. Electronic authentication. See login.gov for instructions.

2. To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

3. Vendor POC’s who require access to the e-Invoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, email address, and current phone number to the agency POC to initiate the Delphi e-Invoicing web-portal account. Vendor users and the agency POC will be notified via e- mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi e-Invoicing account. GLS’s agency POC may be contacted at sls.finance@dot.gov.

LIST OF ATTACHMENTS/EXHIBITS

Attachment Description A Statement of Work B Pricing Sheet C SCA Wage Determination(s) D Reference Drawings / Manuals & Additional Documentation listed within the SOW http://www.login.gov/ mailto:sls.finance@dot.gov

INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

PROVISIONS INCORPORATED BY REFERENCE

The following provisions from the Federal Acquisition Regulation (FAR) are incorporated into this contract:

PROVISION TITLE DATE

52.203-11 Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions Sept 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representations

Jan 2017

52.204-7 System for Award Management (Deviation) Nov 2025

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Deviation) Nov 2025

52.209-5 Certification Regarding Responsibility Matters (Deviation) Nov 2025

52.209-7 Information Regarding Responsibility Matters (Deviation) Nov 2025

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation)

Nov 2025

52.212-1 Instructions to Offerors -Commercial Products and Commercial Services (Deviation) Nov 2025

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation) Nov 2025

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far ,https://www.acquisition.gov/far-overhaul/far-part-deviation-guide, https://www.acquisition.gov/tar

(End of Provision)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision. (b)The use in this solicitation of any TAR (48 CFR Chapter12) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

COMMUNICATIONS AND QUESTIONS

Communications shall be conducted electronically by e-mail to chora.snyder@dot.gov

The due date for questions concerning this solicitation is 2:00 PM EST on Tuesday, August 25, 2026. Questions received after the cut-off date will generally not be considered.

Any information given to one Quoter concerning this requirement will be furnished at the same time to other prospective Quoters(s), if that information is necessary in submitting offers, or if lack of it would be prejudicial to the other prospective Quoters(s).

QUOTE ORGANIZATION: DUE DATE IS Tuesday, SEPTEMBER 08, 2026, 2:00PM EST.

In response to this RFQ, the Quoter shall prepare a detailed response meeting all stated requirements and comply with the following limitations and characteristics:

• Do not include marketing materials.

• Submissions shall be provided in electronic format.

• Arial size 11 font or Times New Roman 12 font shall be used.

• Quotes shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, or in text searchable PDF format, as applicable.

Required Documents:

Each quoter shall furnish the information required by the solicitation, which includes:

1. Cover letter with point of contact name, email address, phone/FAX number, physical address, and Unique Entity Identifier (UEI), business size under NAICS Code 336611.

2. Signed copies acknowledging solicitation amendments, if applicable

3. Statement of Acknowledgement that quoter holds an active registration at https://www.sam.gov

4. Quoters’ Technical Response

5. Quoters’ Past Performance Response

6. Attachment B -Pricing Sheet

Quotes shall be organized as follows: Section 1 Technical Response, Section 2 Past Performance and Section 3 Price Quote. All Sections are to be clearly separated from the other (i.e., page break, blank page divider, separate electronic files, etc.). Each Quoter shall provide all price information only in the Price Quote. The Technical Response shall not contain any price information.

To be acceptable, the quote must meet all the requirements set forth in the Statement of Work (SOW).

**The Technical Response shall not contain any price information.

Location of Shipyard Facility & Applicable Wage Determination: Because the place of performance is the successful Quoter's facility, the specific applicable Service Contract Act (SCA) Wage Determination depends on the geographic location of the proposed shipyard. Quoters must clearly state the physical address and county of the shipyard facility where the drydocking will occur in their cover letter. The Government has attached representative Wage Determinations for the primary Great Lakes regions as Attachment C; however, the Government will incorporate the final, accurate Department of Labor Wage Determination for the awardee's specific locality into the final contract award.

mailto:chora.snyder@dot.gov https://www.sam.gov/

1. TECHNICAL

Factor 1: Technical Response -Limit 15 pages The technical response is limited to 15 pages that includes all pages including cover page, table of contents, indexes, etc. unless otherwise specified in this solicitation.

1. The Quoter shall provide a technical response that demonstrates its ability to meet the requirements identified in Attachment A, Statement of Work (SOW).

2. The Quoter shall provide a preliminary project schedule. The schedule shall show the order in which work is to be performed and the dates on which the contractor contemplates starting and completing the salient features of the work including acquiring materials, plant and equipment.

Statements that the Quoter understands, can or will comply with all specifications, or statements paraphrasing the specification of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques” will be considered insufficient.

Factor 2: Past Performance -Limit 3 Pages Quoters shall submit at least two (2) but no more than three (3) past performance references of contracts accomplished within the last five years that are of a similar size, and complexity. The references shall include the following information:

• Contract Number and description

• Contract Type (i.e., Firm Fixed Price, Time and Materials, etc.)

• Final contract amount to include a statement as to whether there was a contract under / overrun, as applicable;

• Customer Technical Point of Contact (name, email address, and phone number)

• Customer Contractual Point of Contact (name, email address, and phone number)

2. PRICE

Price Quoters shall provide a firm fixed price quote, on Attachment B -Pricing Sheet, in accordance with the Statement of Work. (No other format is authorized and will not be accepted).

Evaluation Of Quotation and Basis For Award The Government intends to award a single contract to the responsible Quoter whose quote represents the best value, utilizing a Lowest Price Technically Acceptable (LPTA) evaluation approach.

The Quoter shall submit sufficient information, description, quantities, and technical specifications in its quote for the Government to make a comprehensive evaluation of its capability in providing the requirements listed in the solicitation. Quotes submitted must meet characteristics presented in the RFQ and SOW to be deemed technically acceptable.

All technically acceptable Quoters, with acceptable past performance, shall be evaluated equally with respect to technical capability and past performance. The best value determination and subsequent contract award will be made to that Quoter who has met all solicitation requirements, has been determined to be technically acceptable, has no less than acceptable past performance, and who has offered the lowest price.

The Government intends to select ONE contractor for this award. The Contracting Officer may determine that the number of quotes that might otherwise be included for evaluation of technical acceptability exceeds the number at which an efficient evaluation can be conducted. As such, the quotes will be sorted by lowest price and if the lowest priced proposal submitted is found technically acceptable, no other quotes will be evaluated, and award will be made to the lowest priced, technically acceptable Quoter. However, if the lowest priced quote is not found technically acceptable, the next lowest priced quote will be evaluated until the lowest priced, technically acceptable quotation is found.

Factor 1: Technical Response The Government will evaluate the Quoter’s technical response for demonstration of its ability to successfully perform the technical aspects of the contract. Proposals will be evaluated as follows:

1. The Government will evaluate the Quoter’s technical response and approach for demonstration of its ability and knowledge to meet the requirements identified in SOW, for completeness, thoroughness, and efficiency.

2. The Government will evaluate the quoter’s preliminary project schedule for completeness and effectiveness. If a Quoter fails to submit a project schedule and/or a project schedule that does not include: the order in which work is to be performed and the dates on which the contractor contemplates starting and completing the salient features of the work including acquiring materials, plant and equipment, the Quoter will be ineligible for contract award.

This factor will be rated as either “acceptable” or “unacceptable.”

Rating Description Acceptable Quote clearly meets all the requirements listed in the solicitation in accordance with the SOW.

Unacceptable Quote does not clearly meet all the requirements listed in the solicitation in accordance with the SOW.

An “unacceptable” rating on any section of the technical evaluation will make the overall technical rating “unacceptable” which causes the quote to be ineligible for award.

Factor 2: Past Performance The Government will evaluate the relevant merits of the Quoter’s past performance based on its record with its current and former customers. The Government will evaluate for relevancy -performance that has taken place within the past three years.

The Government will evaluate for similarity and size in provided past performance to the scope and size of the PWS. Past performance ratings for contracts that were completed more than three years before the date of the issuance of this solicitation are not considered relevant and will not be evaluated.

Quoters are advised that in conducting the past performance assessment, the Government may also use past performance information obtained from sources other than those identified by the quoter (i.e. CPARS).

Past performance will be evaluated as defined below

RATING DESCRIPTION

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Unacceptable Based on the quoter’s performance record, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Quoter’s lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance but will be assigned a Neutral rating.

The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Quoter, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases.