RFQ_6721-1_-_OPLS_Drone_and_OGI_Camera.pdf

STATE OF CALIFORNIA Department of Conservation

Request For Quotation For Information Technology

Services

QUOTE DUE DATE:

QUOTE OPENING:

Responses must be emailed to ____________________ before 5:00 PM by the due date ___________________

Delivery Date

ARO

Supplier Name and Address: SOLICITATION NO. REV. # DATE REQUISITION OR CONTROL #

Contact:

Phone: Fax:

For further information contact:

Ship To:

ARE YOU CLAIMING PREFERENCE AS A

SMALL BUSINESS:

YES ________ NO ________

YES ________ NO ________

YES ________ NO ________

Name (Print):

Title:

Signature:

_______________________ Date:_____________

Federal Employer Identification Number:

Return quote to:

SECTION 14838 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE

BE GIVEN TO BIDDERS WHO QUALIFY

AS A SMALL BUSINESS AS A NON-

SMALL BUSINESS CLAIMINIG AT

LEAST 25% CALIFORNIA CERTIFIED

SMALL BUSINESS PARTICIPATION

FOR REQUIREMENTS SEE TITLE 2,

CALIFORNIA CODE OF REGULATIONS

SECTION 1896 ET SEQ. THE

REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50

ET SEQ. OF THE MILITARY AND

VETERANS CODE.

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

DESCRIPTION

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

I F YES, MANUFACTURER?

STATE OF CALIFORNIA

Department of Conservation

Enterprise Technology Services Division

Request For Quotation

RFQ 6721-1

OPLS Drone and OGI Camera

Date: December 12, 2025

You are invited to review and respond to this Request for Quote (RFQ) titled Department of Conservation – Enterprise Technology Services Division, OPLS Drone and OGI Camera. To submit a bid for this RFQ, you must comply with the instructions contained in this document as well as the requirements stated in the State’s Scope of Work (SOW), Exhibit A and Cost Worksheet, Exhibit B, and Specification Requirements, Exhibit C. In submitting this quote, you must comply with the instructions found herein.

Please read the enclosed document carefully. The RFQ due date is December 29, 2025 – 5PM

PST.

Responses to this RFQ must be submitted by electronic mail to the department contact noted below with RFQ 6721-1 identified on the subject line of the email.

Department Contact:

Ryan Pressley

Enterprise Technology Services Division IT Procurement and Compliance Branch

715 P Street, MS 1805 Sacramento, CA 95814

Phone: (916) 208-0218

Email Address: IT.Purchasing@conservation.ca.gov mailto:IT.Purchasing@conservation.ca.gov

State of California

DESCRIPTION

The purpose of this Request for Quote for Information Technology (IT) Services is to provide Information Technology Surplus Services for the Department of Conservation.

The following are incorporated as part of this Request for Quote for IT Services:

• Requirements, including quote details, cost proposal and all attachments.

• Bidder Instructions (GSPD-451) – (Revised and Effective 11/09/2011), at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

• Information Technology General Provisions, Non-Cloud Goods & Services (Revised and Effective 02/20/2025) - GSPD-ITGP (Non-Cloud) at https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

• Invoice Acceptance Dates: Invoices will not be accepted from June 7th through July 7th due to impacts related to the closing of the State’s Fiscal Year. Invoices that are received within these dates do not need to be resubmitted and will be processed as soon as possible.

• Responsible Bidder: The Department of Conservation may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected.

• Tie Bids: In the event of a precise tie, contract award will be decided per guidelines in State Contracting Manual

Volume 2 (Section 1204 – Tie Between Suppliers). In the event of a precise tie between the bid of a certified SB and the bid of a certified DVBE that is also a SB, the award shall go to the DVBE that is also a SB. After application of the SB preference, in the event of a precise tie: the award shall first go to a certified SB, secondly to a non-SB using SB subcontracting, last to a bid not eligible for the SB preference. If this doesn’t apply, the tie shall be decided by a coin toss with at least one witness observing the event.

• Additional Terms and Conditions: The State objects to and will not evaluate or consider any additional terms or conditions submitted by a bidder. This applies to any language appearing in documents attached as part of the bidder’s response. In signing and submitting a bid, the bidder agrees that any additional terms and conditions whether submitted intentionally or inadvertently, shall have no force or effect. Bid with terms and conditions attached may be subject to rejection.

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

RFQ 6721-1

Table of Contents I. General Information

A. Purpose B. Period of Performance C. Key Action Dates D. Written Questions E. RFQ Response Guidelines F. RFQ Response Content

1. RFQ Form

2. Cost Worksheet

3. Payee Data Record, Std. 204/205

4. CA DVBE Participation Program Requirement

5. Bidder Declaration Form

6. DVBE Participation

7. Small Business Regulations

8. Non-Small Business Subcontractor Preference

9. Small Business Nonprofit Veteran Service Agencies (SB/NVSA)

10. Attachment with Quote Required if Claiming Small Business Preference

11. Small Business Certification

12. Declaration Forms

13. TACPA

14. California Civil Rights Certification

15. Information Clarification

II. Evaluation Information

A. Evaluation Process B. Evaluation Criteria

1. Administrative Requirements

2. Cost

III. Exhibits Exhibit A – Scope of Work Exhibit B – Cost Worksheet Exhibit C – Specification Requirements

IV. Attachments

Attachment A – Change Order Request Attachment B – Payee Data Record, Std. 204/205 Attachment C – CA DVBE Program Requirements Attachment D – Bidder Declaration Form, GSPD-05-105 Attachment E – California Civil Rights Certification

I. General Information

A. Purpose

The Department of Conservation (DOC), California Geologic Energy Management Divisions (CalGEM), necessitates the acquisition of an Open Path Laser System (OPLS) Unmanned Aircraft System and Optical Gas Imaging (OGI) handheld camera with Real- Kinematic for use by CalGEM in conducting inspections of wells and facilities. CalGEM’s goal is to deliver actionable insights to help reduce emissions and improve operational performance.

B. Period of Performance

The term of this Agreement will be effective upon the Agreement start date, or upon the date the Purchase Order is signed, whichever is later.

The contractor shall not be authorized to deliver or commence performance of services as described in this Scope of Work (SOW) until written approval has been obtained from all entities.

No delivery or performance of service may commence prior to the execution of the Agreement.

C. Key Action Dates

Listed below are the key action dates and times by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFQ.

Key Action Dates Date

1. Release of RFQ 12/12/2025

2. Submission of written questions 12/12/2025 – 12/19/2025

3. Departments response to written questions posted 12/23/2025

2. Submission of Quotes (by date and time) 12/29/2025 5PM PST

3. Evaluation of Bid Responses 12/30/2025

4. Contract Award 01/05/2026

All dates after the Submission of Quotes (date and time) are approximate and may be changed if needed to allow the State additional time for evaluation and contract execution.

D. Written Questions

All questions regarding the content of this RFQ 6721-1 must be submitted via email to IT.Purchasing@conservation.ca.gov with Attention To: Ryan Pressley by the Key action due date listed above.

If any written questions are received, they will be posted along with the answer by the Key Action Date identified above.

E. RFQ Response Guidelines

This RFQ and the Contractor’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ.

Submission of Bids: Bids can only be submitted electronically to IT.Purchasing@conservation.ca.gov. The date and time of the bid will be the time stamp created upon receipt by the State's email system. Bids received after the due date and time that is specified in the request will be considered non-responsive. The bidder is solely responsible for ensuring that the full bid is received by the State in accordance with the solicitation requirements.

The State shall not be responsible for any delays caused by transmission errors, mis-delivery or mailto:IT.Purchasing@conservation.ca.gov

RFQ 6721-1

any other kind of delay. If it is not possible to submit the bid electronically, the bid may be sent by mail to Department of Conservation, Enterprise Technology Services Division, IT Purchasing and Compliance Branch, 715 P Street, Suite 1805, Sacramento, CA, 95814.

F. RFQ Response Content:

The following documents must be included in the RFQ response.

1. RFQ Form – RFQ-6721-1 Bidder must complete and sign the RFQ form.

2. Cost Worksheet – Exhibit B Bidder must complete the Cost Worksheet that identifies total cost per transaction as described in the Scope of Work using the format in Exhibit B – Cost Worksheet.

3. Payee Data Record, Std. 204/205 – Attachment B The successful bidder will be required to submit a completed Payee Data Record, Std.

204 and 205 (if applicable) listing their Taxpayer Identification Number.

4. CA DVBE Participation Program Requirement – Attachment C The bidder must complete Attachment C and submit with its bid, if applicable.

5. Bidder Declaration Form – Attachment D The bidder must complete Attachment I and submit with its bid.

6. DVBE PARTICIPATION – For the purpose of this solicitation, the DVBE participation requirement is waived.

The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. Please review the attached DVBE program requirements package. Bidders must complete and return all the appropriate pages in order for the quote to be considered responsive.

7. SMALL BUSINESS REGULATIONS - The Small Business regulations, located in the

California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?g uid=IABE101D0D49111DEBC02831C6D6C108E&originationContext=documenttoc&tran sitionType=Default&contextData=(sc.Default).For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

8. NON-SMALL BUSINESS SUBCONTACTOR PREFERENCE - A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

9. SMALL BUSINESS NONPROFIT VETERAN SERVICE AGENCIES (SB/NVSA) -

SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

10. ATTACHMENT WITH QUOTE REQUIRED IF CLAIMING SMALL BUSINESS

PREFERENCE - All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgovt.westlaw.com%2Fcalregs%2FBrowse%2FHome%2FCalifornia%2FCaliforniaCodeofRegulations%3Fguid%3DIABE101D0D49111DEBC02831C6D6C108E%26originationContext%3Ddocumenttoc%26transitionType%3DDefault%26contextData%3D(sc.Default)&data=05%7C02%7CIT.Purchasing%40conservation.ca.gov%7Cb2027b8fc6824c96507908dc3c9d02df%7C4c5988ae5a0040e8b065a017f9c99494%7C0%7C0%7C638451893200402358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xVTR%2FY9FdnsoqK2F4QkBCBFpLj5l9nVsTEI34xQ8rbg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgovt.westlaw.com%2Fcalregs%2FBrowse%2FHome%2FCalifornia%2FCaliforniaCodeofRegulations%3Fguid%3DIABE101D0D49111DEBC02831C6D6C108E%26originationContext%3Ddocumenttoc%26transitionType%3DDefault%26contextData%3D(sc.Default)&data=05%7C02%7CIT.Purchasing%40conservation.ca.gov%7Cb2027b8fc6824c96507908dc3c9d02df%7C4c5988ae5a0040e8b065a017f9c99494%7C0%7C0%7C638451893200402358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xVTR%2FY9FdnsoqK2F4QkBCBFpLj5l9nVsTEI34xQ8rbg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgovt.westlaw.com%2Fcalregs%2FBrowse%2FHome%2FCalifornia%2FCaliforniaCodeofRegulations%3Fguid%3DIABE101D0D49111DEBC02831C6D6C108E%26originationContext%3Ddocumenttoc%26transitionType%3DDefault%26contextData%3D(sc.Default)&data=05%7C02%7CIT.Purchasing%40conservation.ca.gov%7Cb2027b8fc6824c96507908dc3c9d02df%7C4c5988ae5a0040e8b065a017f9c99494%7C0%7C0%7C638451893200402358%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xVTR%2FY9FdnsoqK2F4QkBCBFpLj5l9nVsTEI34xQ8rbg%3D&reserved=0

RFQ 6721-1

must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

11. SMALL BUSINESS CERTIFICATION - Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted

Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

12. DECLARATION FORMS – All bidders must complete the Bidder Declaration Form (Attachment 7) GSPD-05-105 (Rev 08/09) and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) DGS PD 843 attached below (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The form can also be obtained online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at: DGS PD 843 - (9/2019) The completed form should be included with the bid response.

13. TACPA

The Target Area Contract Preference Act (TACPA) preferences will be granted for this procurement. Bidders wishing to take advantage of this preference will need to review the following website and submit the appropriate response with the bid:

http://tacpa.dgs.ca.gov/Home/About?Length=4?

Bidders wishing to take advantage of this preference are required to submit the following applications/forms:

• TACPA (Std. 830)

• Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 525)

• Manufacturer Summary of Contract Activities and Labor Hours (DGS/PD 526)

14. CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION – Attachment E

Pursuant to Public Contract Code section 2010, if a bidder or proposer execute or renews a contract over $100,000 on or after January 1, 2017, the bidder or proposer must certify compliance with the following: 1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts over $100,000 executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and 2. EMPLOYER https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf http://tacpa.dgs.ca.gov/Home/About?Length=4?

RFQ 6721-1

DISCRIMINATORY POLICIES: For contracts over $100,000 executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

15. INFORMATION CLARIFICATION

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

II. Evaluation Information

A. Evaluation Process

Each RFQ response will be checked for the presence of requirement information in conformance with the submission requirements of this RFQ. The department will evaluate each RFQ response to determine its responsiveness to the requirements. Award, if made, will be to the responsive bidder with the lowest cost in accordance with the evaluation methodology as described below.

B. Evaluation Criteria:

The overall responsiveness of each RFQ response is based on the complete response from the bidder to the RFQ requirements. The following Administrative Requirements and Cost will be reviewed by the State’s evaluation team.

1. Administrative Requirements Evaluation Criteria (Pass/Fail)

Requirement Yes No N/A

a. RFQ ITS Form – Bidder Information

b. Cost Worksheet – Exhibit B

c. Completed Payee Data Record, Std. 204/205 – Attachment B

d. DVBE DGS PD 843 – Attachment C – if applicable

e. Bidder Declaration Form, GSPD-05-105 – Attachment D

f. California Civil Rights Form – Attachment E

g. Quote adheres to Specification Requirements – Exhibit C

2. Cost:

Cost will be evaluated based on the bidder’s total bid price as adjusted, when applicable, by all required State of California preference programs, including Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) preferences, the Target Area Contract Preference Act (TACPA), and any other statutory evaluation preferences in effect at the time of bid.

EXHIBIT A – SCOPE OF WORK

A. Scope and Description

The Department of Conservation (DOC), California Geologic Energy Management Divisions (CalGEM), necessitates the acquisition of an Open Path Laser System (OPLS) Unmanned Aircraft System and Optical Gas Imaging (OGI) handheld camera with Real- Kinematic for use by CalGEM in conducting inspections of wells and facilities. CalGEM’s goal is to deliver actionable insights to help reduce emissions and improve operational performance.

B. Period of Performance

The term of this Agreement will be effective upon the Agreement start date, or upon the date the Purchase Order is signed, whichever is later.

The Contractor shall not be authorized to deliver or commence performance of services as described in this Statement of Work until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

C. Contractor Tasks and Responsibilities

The Contractor shall provide the Department of Conservation with an OPLS Unmanned Aerial System, handheld OGI camera, and accessories consistent with the specifications on Exhibit C. A one (1) year warranty shall be included and cover all mechanical and electronic parts, in addition to the following wear and tear items: hand strap, lens cap, lens scratches, batteries, grips, and eyepiece caps.

The Contractor shall deliver separate in-person training for the OG camera system and OPLS drone system. Trainings shall be on-site for at least three (3) personnel. The OGI system training shall be at least one (1) day and cover the use of the OGI camera system (i.e., planning, data logging), along with data collection and post-processing to document leak locations and intensities. The OPLS drone system training shall be at least two (2) days and cover the use of the drone and integrated sensor system (i.e., planning flying, troubleshooting), along with data collection and post-processing to obtain reliable methane emission estimates.

The Contractor should well collaborate with the Principal Investigator regarding all data analysis reporting, and visualization needs. This includes initial sharing of available software to assist with data processing and development to progress beyond leak rate detection/visualization to leak rate quantification.

The Contractor will also provide the Department the option to extend the maintenance plan and/or extended warranties for the equipment as well as provide an optional service at an additional cost for post-flight emissions analysis and reporting. These optional items are noted on the Cost Worksheet (Exhibit B).

D. State Responsibilities

DOC will provide prompt payment to the contractor once an approved invoice is received.

E. Change Management

The State reserves the right to amend this Agreement for time, money, quantity and/or additional products or services covered by this Agreement. Any and all Amendments for additional products or services will be at the discretion of the Department of Conservation.

Change management enables effective handling of project changes, and ultimately helps keep the project budget, quality and timeline within the expectations of both organizations. The change management process is as follows:

1. All changes within the original terms of the contract will be executed by means of a “Change

Order Request” form (Attachment A). Upon approval by both parties, an amendment to the contract will be processed. No verbal authorizations shall be binding on either party.

2. All applicable rules and requirements will be applied to any changes in costs.

F. Agreement Changes/Amendments

The State reserves the right to amend this Agreement for time, money, quantity and/or additional products or services covered by this Agreement. The maximum mount of this agreement, including any amendments will not exceed a total of $500,000.00 and will not extend beyond 60 months. Any and all Amendments for additional products or services will be at the discretion of the Department of Conservation.

G. Unanticipated Tasks

The State shall allow an amount equal to 20% of the total contract, to be added to the contract to allow for State required services/options/upgrades (licenses, components, equipment, parts, etc. that provide additional functionality), unanticipated tasks (well documented and unanticipated price increase of goods/services, freight/shipping/delivery or additional work that must be performed which was wholly unanticipated and is not specified in the specification, but which in the opinion of both parties is necessary), and unforeseen components or labor, etc. necessary to complete the requirements as indicated within the agreement. This is the maximum amount that will be available for State required and approved options/upgrades, components, additional work, etc. after award.

Any requests shall be processed via a Change Order Request form (Attachment A). The Contractor will submit a Change Order Request Form to the Department of Conservation and after approval the Contractor can proceed with the approved changes, and will be paid from this reserved allowance.

The contractor is not entitled to any portion of the additional 20% unless the extra components, labor, tasks, etc. are documented and approved by the Department of Conservation. The executed Change Order Request will thereby be incorporated as a Schedule to this Agreement.

H. Termination/Cancellation

In addition to any other provision of this Agreement, the Department may terminate this Agreement or cancel a portion of the services for any reason with a thirty (30) day written notice. The Department may also terminate this Agreement for cause and be relived of any payments should the Contractor fail to perform the requirements of this Agreement at any time and in the manner herein.

I. Travel

There will be no travel or per diem paid by the DOC under this contract.

J. State Point of Contact

Name and Title Phone Number E-mail Address Todd Fukunaga, Contract Administrator

916-917-3897 Todd.Fukunaga@Conservation.ca.gov

Ryan Pressley, Buyer 916-208-0218 IT.Purchasing@Conservation.ca.gov

K. Contractor Point of Contact

Name and Title Phone Number E-mail Address

TBD

L. Payment Provisions

For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for completed services in accordance with the rates specified herein, which is attached hereto and made a part of the Agreement.

Services shall be completed as set forth in this Scope of Work, and all other terms and conditions of this Agreement.

The Contractor shall submit invoices to IT.Invoices@Conservation.ca.gov no more often than monthly in arrears to the attention of the DOC’s Contract Administrator.

Enterprise Technology Services Division IT Procurement and Compliance Unit Attn: Todd Fukunaga 715 P Street, Suite 1805 Sacramento, CA 95814 Phone: (916) 917-3897 Email: IT.Invoices@Conservation.ca.gov

Invoices must clearly reference the following:

1. The word “Invoice” should appear in a prominent location at the top of the page(s).

2. Printed name of the Contractor.

3. Business address of the Contractor.

4. The complete address of the Department of Conservation and referencing the Division Being billed: Enterprise Technology Services Division.

5. The date of the invoice and the time period covered.

6. The number of the agreement upon which the claim is based Agreement 3480-0000006721.

7. The specific service(s) being billed as described in the Cost Worksheet (Exhibit B).

8. The amount due for each line item or service being billed (Line item #, Unit Price, Extended price)

9. The total amount due.

10. Invoices sent electronically to IT.Invoices@conservation.ca.gov.

Invoices will not be accepted from June 1st through July 7th due to impacts related to the closing of the State’s Fiscal Year. Invoices that are received within these dates do not need to be resubmitted and will be processed as soon as possible.

Invoices that are submitted with inaccurate information or do not provide all necessary information will not be accepted and will be returned to the Contractor for resolution.

M. Budget Contingency Clause

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

If funding for the purpose of this program is reduced or deleted for any fiscal year by the California State Budget Act, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Contractor to reflect the reduced amount.

mailto:IT.Invoices@Conservation.ca.gov mailto:IT.Invoices@Conservation.ca.gov

N. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

O. Confidentiality of Data All financial, statistical, personal, technical, and other data and information relating to the State's operations which are designated confidential by the State and made available to the Contractor in order to carry out this Contract shall be protected by the Contractor from unauthorized use and disclosure by the observance of the same or more effective procedural requirements as are applicable to the State. The identification of all such confidential data and information as well as the State's procedural requirements for protection of such data and information from unauthorized use and disclosure will be provided by the State in writing to the Contractor. If the methods and procedures employed by the Contractor for the protection of the Contractor’s data and information are deemed by the State to be appropriate, such methods and procedures may be used, with the written consent of the State, to carry out the intent of this paragraph. The Contractor shall not be required under the provisions of this paragraph to keep confidential any data or information which is or becomes publicly available, is already rightfully in the Contractor’s possession, is independently developed by the Contractor outside the scope of this Contract, or is rightfully obtained from third parties.”

P. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Q. GenAI Disclosure Notification Clause The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure. Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

R. Award of Contract Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addenda thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__www.dgs.ca.gov_Resources_SAM_TOC_4900_4986-2D2%26d%3DDwMFAg%26c%3DeuGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM%26r%3DZtVA6dq8eHeajvhfQ7XcpEQT0s10z_OVvoRo2WuQQug%26m%3DWqACMxuhI0a7gUVoUWmWAddRWPJfSsC3isLznpDJcGdRaJxX_uSoX0e50j6Pvms_%26s%3DHQV7ZMUiYFyMmvcZKT5u2x9wwbanYijDWi0B3a-BqSE%26e%3D&data=05%7C02%7CIT.Purchasing%40conservation.ca.gov%7C798cbfce17cc4751402208dd810c991b%7C4c5988ae5a0040e8b065a017f9c99494%7C0%7C0%7C638808614143516293%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=SXZZ3oDBwtWrgjLnCvBOP0X7ZQQmArQuji5E3C4LaPo%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__leginfo.legislature.ca.gov_faces_codes-5FdisplaySection.xhtml-3FlawCode-3DGOV-26sectionNum-3D11549.64.-26highlight-3Dtrue-26keyword-3DGenerative-2520Artificial-2520Intelligence%26d%3DDwMFAg%26c%3DeuGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM%26r%3DZtVA6dq8eHeajvhfQ7XcpEQT0s10z_OVvoRo2WuQQug%26m%3DWqACMxuhI0a7gUVoUWmWAddRWPJfSsC3isLznpDJcGdRaJxX_uSoX0e50j6Pvms_%26s%3DFvqGsV05dTbcFn3-VGYkjcTsel4FRhHYnU7Hv1PMYLc%26e%3D&data=05%7C02%7CIT.Purchasing%40conservation.ca.gov%7C798cbfce17cc4751402208dd810c991b%7C4c5988ae5a0040e8b065a017f9c99494%7C0%7C0%7C638808614143529207%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=XqzjE9IVZd2XfIbfionxE8EuXP5h0T1Vk4gCGLZUaDU%3D&reserved=0

RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State’s RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it’s RFQ.

Written notification of the State’s intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled “Protests” of this RFQ.

S. Protests Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

Exhibit C - Specification Requirements

OGI Camera Specifications

The optical gas imaging camera (OGI) should operate in the mid-wave infrared to detect and easily visualize methane and hydrocarbon emissions from leaky oil and gas infrastructure. The camera should include a remote viewing tablet, base station, sonic anemometer, and digital dashboard. The camera should be equipped with a 25 mm lens, and provide high definition visible spectrum capabilities with LiDAR range measurements. The camera will also document GPS through GNSS and IMU positioning. The camera should connect to a WiFi-enabled web server that communicates with the tablet and powers the live remote viewing capabilities. The technical attributes and capabilities of the OGI camera should meet the requirements specified in the Table below.

MWIR Resolution (H x V/Pixels) 640x512/327,680 Viewfinder Resolution (H x V) 1280x1024 Screen/Tablet Resolution (size/pixels) 8”:1920x1200 Wireless Tablet EO Camera Resolution 1920x1200 (2.3MP) MWIR Lens 25mm manual focus Optional Bayonet mount lens Yes:50 mm optional Rangefinder (Max Range/Accuracy) 131’/1”@16’ Background Temperature Measurement Yes: Non-Thermometric Metadata Encoding on Video Yes: Fram Level (MISB 0601.8) GPS Yes: GNSS/IMU/v-SLAM active NAV External Communications WiFi Environmental Ingress Rating IP.67 Weight 6.1 lbs Size (L x H x W) 13” x 6.26” x 5.2”

The OGI system should be able to detect the following gases: methane, ammonia, benzene, butadiene, butane, ethane, ethylbenzene, acetic acid, heptane, hexane, isoprene, methyl ethyl ketone (MEK), methanol, toluene, ethylene, MIBK, octane, 1-pentane, propane, propylene, sulphur dioxide, and xylene. Although leak (i.e., emission) rates do not have to be quantified, there should be a capability to extract the time-varying pixel information to support the development of an independent leak rate quantification algorithm.

The tablet should allow full bidirectional remote control and monitoring of the OGI camera. A Samsung Industrial C1D2 touchscreen tablet or equivalent should be used.

The base station should be equipped with a GNSS-RTK receiver, LoRa low-frequency transmitter, and antenna to broadcast locations. There should be an option to connect the base station to 12V DC vehicle power in addition to the battery packs that are provided.

The sonic anemometer should log windspeed data up to 100 mph to the base station and directly to the OGI camera interface. The data should be encoded in the images and videos that are generated from post-processing analysis.

The digital dashboard will allow access to regulatory and voluntary survey data in a centralized location to confirm detected leaks and monitor repair timelines. The dashboard should allow the user to view and download survey images, videos, and metadata directly to a PC and integrate survey data into an ERP system. The dashboard should finally allow all monitoring sites to be uploaded in bulk.

OPLS Unmanned Aerial System Specifications

The methane sensing drone system should be able to well quantify methane emissions from leaky oil and gas infrastructure. Specifically, the methane sensor fixed on the drone should be an open-path laser spectrometer technology. For example, a RKI methane sensor or equivalent should be included in the package. The sensor system should meet the following criteria summarized in the Table below. In addition, the drone should be equipped with an on-board anemometer that is integrated with the datalogging system. The drone should be a DJI 350 system or equivalent American manufactured system.

Sensitivity 10 ppb Methane-Only Laser Sensitivity 100 ppb Detection Range (Methane) 10 ppb to 5000 ppm Detection Frequency 1,2,4,5 or 10 Hz Response Time Less than 1 second Sampling Method Diffusion sampling (no pump needed) Operating Temperature and Humidity -10°C to 50°C, 0-95% RH, non-condensing

Datalogging Standard with SD card. Records methane reading, RTK/GNSS location, and any other accessory inputs (anemometer).

The methane emissions quantification approach should be based on a curtain flight pattern.

Using this approach, data is collected by flying drone survey legs, or constant-altitude crosswind transects flown at 90° to the wind direction with the drone facing into the wind. Data from a series of legs flown at different altitudes are used to construct a curtain plot. The methane emission rate is calculated by multiplying methane enhancements on each transect by the wind speed, binning these transect flux values by altitude, and adding up the binned fluxes over the altitude profile of the plume (D). Each curtain plot (C) and its corresponding flux profile (D) represents one emission rate quantification for a site. Quantifying emissions from individual sources on a site is possible under appropriate wind directions relative to the site equipment layout. The following guidelines are to be followed to ensure that reliable methane emission rates are quantified. The methane emissions sensitivity using this method should range between 0.01-1 kg/hr, based on site-specific differences in terrain, meteorology, etc.

• Winds: The on-site wind speed should be between 4 and 20 miles per hour (mph).

Method accuracy decreases at wind speeds below 4 mph.

• Drone speeds: The best crosswind flight speed is a constant, brisk walking pace – about 3 to 4 mph.

• Drone orientation: Fly crosswind legs with the drone facing into the prevailing wind.

Attachment A

RFQ 6721-1

Attachment B – Payee Data Record, STD. 204/205

The successful bidder as a result of this RFQ-ITS will be required to sign the Payee Data Record, STD. 204, before contract award. Refer to the following website link for more details:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

If remittance address information is different than the mailing address, the Payee Data Record Supplement, https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf can also be used. When using a STD. 205, an accompanying STD 204 must be submitted. Ensure that the signee name and signature dates are the same on both documents.

RFQ 6721-1

Attachment C – California Disabled Veteran Business Enterprise (DVBE) Program

Requirements – For Goods and Information Technology

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) DGS PD 843 attached below (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The form can also be obtained online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

RFQ 6721-1

Attachment D – Bidder Declaration Form

All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response.

For the Solicitation Number field, enter 6721-1.

GSPD-05-105 can be found here:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

STATE OF CALIFORNIA

CALIFORNIA CIVIL RIGHTS LAWS ATTACHMENT

Pursuant to Public Contract Code section 2010, a person that submits a bid or proposal to, or otherwise proposes to enter into or renew a contract with, a state agency with respect to any contract in the amount of $100,000 or above shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the contract is renewed, all of the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

By (Authorized Signature)

Printed Name and Title of Person Signing

Executed in the County of Executed in the State of

Date Executed

Proposer/Bidder Firm Name (Printed) Federal ID Number

Attachment E

State of California

Attn: Ryan Pressley

Phone: (916) 208-0218 Email:…