RFQ_5PA4K00178.01_-_Redding_Training_Center_-_Fire_Props_2.pdf

STATE OF CALIFORNIA - NATURAL RESOURCES AGENCY Gavin Newsom, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

Request for Quote

Date: 01/07/2025

Enclosed is a Request for Quote (RFQ) Package, #5PA4K00178.01 for the procurement of Liquid Propane Gas Training Props. Please refer to the attached specification pages for Liquid Propane Gas Training Props for use by CAL FIRE’s Redding Training Center facility located in Redding, CA, in Shasta County.

The following documents are required for a complete and responsive bid package. Please submit these completed documents with your bid, or your bid may be rejected:

• Liquid Propane Gas Training Props Cost Quote Sheet

• State of California Small Business (SB) / Disabled Veteran Business Enterprise

(DVBE) certification (if applicable)

• Disabled Veteran Business Enterprise Declaration (DGS PD 843) (if applicable)

• California STD. 204, Payee Data Record

• Copy of California Department of Tax and Fee Administration Seller’s Permit

• CAL FIRE-720, DARFUR Contracting Act Vendor Certification

• Bidder Declaration (GSPD-05-106)

• CalRecycle Form 74, Postconsumer Recycled-Content Certification

• GenAI Disclosure & Factsheet (STD 1000)

The General Provisions Non-IT Commodities are incorporated herein by reference, (DGS PS 401 Non-IT, revised 06/21/2022).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

Submission of all required RFQ documents must be received by 3 pm PST, on 01/24/2025 on via email to Alyce.Hirohata@fire.ca.gov.

Thank you and CAL FIRE looks forward to your response.

Alyce Hirohata Procurement Analyst

CAL FIRE

Business Services Office E-Mail: Alyce.Hirohata@fire.ca.gov http://www.fire.ca.gov/ https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.bing.com/ck/a?!&&p=50344b8a776a1119JmltdHM9MTcyODM0NTYwMCZpZ3VpZD0zMDJjYTZiNC1mNWViLTZhYmUtMWU2OS1iMjY4ZjQ2ZjZiMTkmaW5zaWQ9NTIxNQ&ptn=3&ver=2&hsh=3&fclid=302ca6b4-f5eb-6abe-1e69-b268f46f6b19&psq=CalRecycle+Form+74&u=a1aHR0cHM6Ly93d3cyLmNhbHJlY3ljbGUuY2EuZ292L0RvY3MvV2ViLzExMTQ4MA&ntb=1 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf?la=en&hash=7D58E4294765EA74730DA67AEECF7CE6247B4A3A https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf mailto:Alyce.Hirohata@fire.ca.gov

Request for Quote #5PA4K00178.01 Liquid Propane Gas Training Props

CAL FIRE

01/07/2025

Liquid Propane Gas Training Props Specifications

RFQ #5PA4K00178.01

SCOPE

The specifications below detail what is needed for the Liquid Propane Gas Training Props. The Liquid Propane Gas Training Props are needed to train CAL FIRE personnel at CAL FIRE Redding Training Canter.

SPECIFICATIONS

Code Compliance:

This system shall meet or exceed current codes, standards, and recommendations for this type of equipment. Applicable codes include at a minimum:

a. NFPA 54 National Fuel Gas Code

b. NFPA 58 Liquefied Petroleum Gas Code

c. NFPA 70 National Electric Code

d. UL-SOSA Standards for Industrial Control Panels

e. NFPA 1402 Facilities for Fire Training and Associated Props

f. ANSI Z21 & 83 Standards for Fuel Gas Burning Appliances and Equipment

Equipment Specifications:

Vehicle Fire System The Vehicle Fire system shall be capable of providing Engine, Front Passenger Compartment, Rear Passenger Compartment, Trunk, and Wheel/Tire fires with multi-stage flame control. Pilot flame must be vapor propane. The simulator must have both vapor and liquid supply hoses and valves and burners that can be burned in sequence using the included Wireless Control.

All pilot and burner equipment shall utilize stain-less steel components. The system shall include an intermittent pilot design as specified in NFPA 1402.

The prop shall provide gas and electric hook ups that can be setup and removed without the use of tools.

Industrial Controls:

• Burner management system

• Wireless control: Push-button design along with centralized control

• Connects to 110v

• Pilot verification

• System reset

Safety Systems:

• On-site inspection by an OSHA-recognized NRTL

• Independent, monitored, and interlocked pilots

• Fail-safe valves (Close in 1 second or less)

• Wireless control - E-stop Switch

• Wireless control - Shock Detection Disable

• Operator Present "Deadman"

• Safe Start Check

The vehicle fire prop shall include cuttable A and B pillars, a forcible entry hood, and a sacrificial cutting panel that is easily replaceable. The cutting panel shall be designed to allow firefighters to pie-cut and expose the latch to make entry into the hood compartment.

The vehicle prop shall include four (4) fully operable doors, a hood with support stand, mock engine block, front individual seats, a rear bench seat, and an operable 2-piece trunk. The roof liner of the vehicle shall be water-cooled for added longevity.

Wireless Control System:

The primary means of control shall be a wireless pendant capable of controlling the hose line trainer pilot and main fires and effects.

The hose line trainer shall be capable of progression from vapor to liquid propane fires. The flame control pendant shall include an emergency shutdown switch when activated, shall immediately shutdown all training fires.

Systems that require manual modification to the burners, such as opening or closing ball valves, between evolutions shall not be acceptable.

The fuel gas delivery to the simulator shall be interlocked with a listed commercial flame safeguard system. Audible or visual pilot confirmation or any method other than confirmation via a commercial flame safeguard controller shall not be acceptable.

A Safe Start Check feature shall be designed into the flame control system for constant monitoring of all safety systems for satisfactory operation, the system shall immediately shut down the fuel delivery to the vehicle fire simulator in the event of safety device activation, manual e-stop depressed or loss of proven pilot flame from the commercial flame safeguard system.

All electrical cables to accommodate the operation of all devices simultaneously shall be provided by the bidder.

The Wireless Remote shall include the following:

• E-Stop switch

• Shock Detection Disable - This safety function can prevent the uncontrolled output of commands in specific emergencies. An included sensor can detect if the transmitter receives a hard impact, dropped or thrown. This feature will deactivate the fire generation system.

• IP 65 enclosures (Transmitter and Receiver)

• Wireless charging

Vehicle Fire Prop

• The vehicle fire simulator shall represent a mid-size vehicle with maximum dimensions of 14 ft. long x 6 ft. wide x 6 ft. tall.

• The prop shall include functioning driver and passenger doors, hood with hood support arm, trunk, a dashboard with steering wheel, simulated tire constructed of steel, simulated engine block, and front bucket and rear bench seats.

• The hood and the lift gate shall have a realistic weight to be raised by trainees.

• The prop must be constructed of a heavy gage, square tube frame structure. The exterior skin shall be of 3/16" steel at minimum. The roof shall be designed to be water cooled.

• The prop must roll-on heavy-duty casters and have front and rear D-rings to allow the prop to be towed by side-by-side or light duty truck.

• The prop shall include frame rails, bumpers, and wheels that can accept chocks and cribbing for vehicle stabilization.

• The prop shall have tie down points at 4 corners and a means to secure the hood and doors should it be trailered.

Control Podium A wheeled control podium shall provide secondary means of control. The podium shall include an e-switch, e-stop, pilot and main flame push button for both vapor and liquid fire, and a selector switch to pass control back and forth from the podium or wireless remote.

Stainless Steel Ignition (Pilot) Module:

A stainless-steel ignition pilot module shall be utilized, including electronic ignition and continuous flame monitoring of the pilot and main burners.

The ignition fuel delivery system shall be equipped with redundant fail-safe safety shutoff valves that are listed for gas use. The main fuel gas burner shall be separately equipped with two safety fuel gas shutoff valves wired in parallel and piped in series.

The fuel delivery systems equipment shall provide two-stage main flame operation with independent vapor and liquid propane valve trains. Systems that only offer factory configuration for either vapor or liquid are not acceptable.

All pilot and burner associated equipment shall utilize stainless steel components. The system shall include an intermittent pilot design as specified in NFPA 1402. It shall include an ionization method for pilot proving for increased reliability. The use of thermocouple and ultraviolet pilot proving methods are not acceptable.

The ignition pilot modules shall be constructed of stainless steel and include a stainless-steel outer heat shield that surrounds the entire ignition pilot module. The heat shield shall be water cooled.

All LPG rated fuel delivery hoses to accommodate the operation of all devices simultaneously shall be provided as required.

Additionally, the first stage regulator for shall be provided along with any required ACME quick-connect brass adapters for the fuel supply tank (provided by others).

4’x6’ Fuel Spill Burn Pan The moveable burn pan shall be designed at a minimum to include the following:

• 4 x 6' providing a 24 sq. ft. Fuel Spill Fire Simulator for hose line and Extinguisher Training

• Vapor and Liquid Main Burners (for 4,500,000 btu/hr up to more than 60,000,000 btu/hr)

• Steel Wheels to easily move pan for training purposes

• Stainless Steel Construction

LPG Tank Prop The LPG Tank prop features a vapor impingement fire and a liquid relief fire. The prop is built from heavy-duty steel and is painted with a high temperature coating. The prop includes a "dummy" shutoff to enhance training evolutions. The prop is built on casters for ease of movement. Dimensions should approximate a 250 gallon LPG tank.

Skid-Mounted Fuel Supply Tank A skid-mounted propane supply and 250 gallon storage tank shall be included. The tank must include DOT-compliance with certification/evidence at time of bid. The tank shall include both vapor and liquid fuel connections with first stage regulators. The skid shall consist of durable steel construction with inserts for forklift tips for easy of moving around on site or onto an Owner furnished transport trailer. The skid shall include a fire extinguisher and the tank shall include appropriate labels and warnings for compliance with NFPA 54: National Fuel Gas Code.

Technical Support Vendor will provide technical support staff for service and repairs during and after the warranty period.

Warranty Each item includes a one (1) year warranty on manufacturer defects and system component failures that occur during normal operations.

Delivery and Set-up The delivery of the equipment shall be coordinated with onsite department personnel. Vendor will deliver, set-up, calibrate, and test operation of car fire simulator.

Operational Training and Support Training to include a total of 4-hours of operation and maintenance training for up to twelve

(12) students to be conducted at the Owner's site. During the operational instruction, each student shall be trained on operational policies and procedures necessary for the safe and effective operation of the system, set up, unit familiarization, safety concerns, safety features, operations guidelines, preventative maintenance, and operational controls. Each student will receive sufficient training as to fully understand system capabilities, and a clear understanding of how the system operates.

Vendor will provide an operation and maintenance (O&M) manuals - with additional copies made available by request. A Master Manual shall be provided.

SPECIFICATION DEVIATIONS

Please list any material, fabric, or other deviations from the attached specifications within the box below. Please list the specification and the deviation.

Specification Deviation**

** Unless otherwise noted under Deviation, the Bidder is validating they can provide the listed specification.

INQUIRES/ QUESTIONS

Written questions, comments, and concerns must be submitted to Alyce.Hirohata@fire.ca.gov and received by 12PM PST on 01/13/2025. CAL FIRE’s response to all written questions, comments or concerns will be provided by 3PM PST on 01/16/2025. Any questions or concerns submitted after the scheduled time; CAL FIRE will attempt to address but cannot guarantee a response.

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to increase or decrease for goods, time and or money while remaining within the Scope of Work of the original solicitation, and upon mutual agreement with the awarded Bidder.

Cost Quote Sheet

Cost Quote Sheet for RFQ #5PA4K00178 for Liquid Propane Gas Training Props. Please included a detailed breakdown of costs with this bid:

Description of Product Unit Cost Quantity Extension Cost

VEHICLE FIRE PROP $ 1 $

CONTROL PODIUM $ 1 $

CONTROL SYSTEM $ 1 $

4X6 FUEL SPILL BURN PAN $ 1 $

LPG TANK PROP $ 1 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

DELIVER TO:

California Department of Forestry and Fire Protection

CAL FIRE TRAINING CENTER

11555 Old Oregon Trail RD Redding, CA 96003 ATTN: Marissa Savage

Grand Total $

Proposed Product Description (Make and Model)

Pricing quoted must be valid for a minimum of 60 days, after the date of signature.

Submitted by (Signature): _________________________________ Date:_______________

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

Email Address:

CA Seller’s Permit Number:

CA DVBE Certification Number:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State’s General Provisions will be considered non-responsive and will be rejected.

The Cost Quote Sheet will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not bidding on the contracting agency. However, the actual costs quoted within the cost sheet will be binding for the term of the Agreement, once awarded.

This solicitation will be awarded on an “All or None” basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be permissible tiebreaker. Such event will be conducted by the Procurement Official and observed by a state employee as a witness.