RFQ_5PA4K00051_CFTC_HVAC.pdf

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244‐2460

Website: www.fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

Request for Quote

Date: December 20, 2024

Enclosed is a Request for Quote (RFQ) Package, #5PA4K00051 for the procurement of Multiple HVAC Units. Please refer the attached specification pages for Multiple HVAC Units for use by CAL FIRE’s Training Center Unit located in Ione, CA, in Amador County.

Please submit the following completed documents, or your bid may be rejected:

• Multiple HVAC Units Cost Quote Sheet

• State of California Small Business (SB) or Disabled Veteran Business Enterprise

(DVBE) certification

• California STD. 204, Payee Data Record

• CAL FIRE-720, DARFUR Contracting Act Vendor Certification

• Copy of California Department of Tax and Fee Administration Seller’s Permit

• Bidder Declaration (GSPD- 05-106)

• DGS PD 843 (if applicable)

• CalRecycle Form 74

• GenAI Disclosure & Factsheet (STD 1000)

The General Provisions Non-IT Commodities are incorporated herein by reference, (DGS PD 401 Non-IT, revised 06/21/2022).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

CAL FIRE elects to waive the DVBE program requirements in this solicitation but opts to include the DVBE incentive.

Submission of all required RFQ documents must be received by 5:00pm PST on January 08, 2025, via email to andrew.perez@fire.ca.gov.

For all questions, please reach out to emily.ordorcia@fire.ca.gov by December 27, 2024 by 2:00pm PST.

Andrew Perez Procurement Analyst

CAL FIRE

Business Services Office E-Mail: andrew.perez@fire.ca.gov http://www.fire.ca.gov/ https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www2.calrecycle.ca.gov/Docs/Web/111480 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf?la=en&hash=7D58E4294765EA74730DA67AEECF7CE6247B4A3A https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf mailto:andrew.perez@fire.ca.gov mailto:emily.ordorcia@fire.ca.gov mailto:andrew.perez@fire.ca.gov

SACRAMENTO, CA 94244‐2460

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of

HVAC Units Specifications

RFQ # 5PA4K00051

SCOPE

This specification sets forth the requirements for the Multiple HVAC Units, needed to facilitate the duties of fire personnel of CAL FIRE’s Training Center.

SPECIFICATIONS

HVAC Rooftop Unit #1, Quantity: 1 Specification Deviation** Gas/electric 3 tons multiple stage 208/230 voltage

3 phase/ low NoX

HVAC Rooftop Unit #2, Quantity: 2 Specification Deviation** Gas/electric 5 tons 208/230 voltage

3 phase/ low NoX

HVAC Rooftop Unit #3, Quantity 2 Specification Deviation** Gas/electric 10 tons 208/230 voltage

3 phase/ low NoX

HVAC Rooftop Unit #4, Quantity 2 Specification Deviation** Gas/electric 12.5 Tons Multiple Stage 208/230 voltage

3 phase/ low NoX

Economizer, Quantity: 4 Specification Deviation** Horizontal Installation Piece

** Unless otherwise noted under Deviation, the Bidder is validating they can provide the listed specification.

http://www.fire.ca.gov/

SACRAMENTO, CA 94244‐2460

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of

INSTALLATION / DELIVERY

Vendor will not be responsible for installation of units.

Vendor will be responsible for delivery of units, and provide required equipment to unload units at delivery location.

TRAIN-THE-TRAINER REQUIREMENTS

Vendor will not be responsible for providing training on the use or installation of the equipment.

INQUIRIES/ QUESTIONS

Written questions, comments and concerns must be submitted to emily.ordorica@fire.ca.gov and received by 2PM PST on December 27, 2024. CAL FIRE’s response to all written questions, comments or concerns will be provided by 4PM PST on January 2, 2025. Any bidder questions, or concerns submitted after the scheduled time, CAL FIRE will attempt to address but cannot guarantee a response after the due date.

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to increase or decrease for goods, time, and or money while remining within the Scope of Work of the original solicitation, and upon mutual consent with the awarded bidder.

mailto:emily.ordorica@fire.ca.gov

SACRAMENTO, CA 94244‐2460

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of

COST QUOTE SHEET

Cost Quote for RFQ #5PA4K00051 for Multiple HVAC Units. Please include a detailed breakdown of costs with this bid:

Description of Product Unit Cost Quantity Extension Cost

HVAC Rooftop Unit #1

HVAC Rooftop Unit #2

HVAC Rooftop Unit #3

HVAC Rooftop Unit #4

Economizer

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior to freight payment

DELIVERY TO:

California Department of Forestry and Fire Protection 4501 State Highway #104 Ione, CA 95640 Attn: Jonathan Allen

Grand Total

HVAC and Economizer Proposed Product Description (Make and Model)

Pricing quoted must be valid for a minimum of 60 Days after the date of signature.

SACRAMENTO, CA 94244‐2460

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of

Submitted by:_______________________________________ Date:____________________________

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

E-Mail Address:

CA Seller’s Permit Number:

CA SB/DVBE Certification Number:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non- responsive and will be rejected.

The “Cost Quote Sheet” will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted in the cost sheet shall be binding for the term of the Agreement.

This solicitation shall be awarded on an "All or None" basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be a permissible tiebreaker. Such event will be conducted by the procurement official and observed by a state employee as a witness.