RFQ 5516.pdf

Rev. 07/28/2016-RFQ.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5516-0-2026-BG

For: 20' Galvanized Pole

Released Date: Tuesday, February 24th, 2026

Due Date: Tuesday, March 10th, 2026 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5516-0-2026-BG

RFQ.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Ed Smith City of Madison Traffic Engineering

(608) 266-9034 ersmith@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

RFQ.doc Page 3

5 SPECIFICATIONS

It is the intent to describe in these specifications minimum functional and design requirements for galvanized steel street lighting poles for the City of Madison, Wisconsin.

In these specifications, a clockwise or counterclockwise direction is as viewed when looking down from the top of the pole.

All poles shall conform to the attached drawings and specifications. Exceptions to these specifications shall be submitted to the Traffic Engineer David Hansen 608-266-4589 dhansen@cityofmadison.com prior to receipt of bids so that there will be time to determine the eligibility of the bidder prior to bid openings.

The poles shall be round tapered steel shafts with a base welded to the lower end of each, complete with nut covers and the type and number of bracket arms specified in the list of quantities.

All poles shall be designed to withstand a 90-mile-per-hour sustained wind velocity and a 117-mile-per-hour gust velocity, with any bracket arm(s) and typical roadway luminaire(s) in place.

5.1 Handhole

4" x 6-1/2" galvanized handhole shall be provided with a flat cover plate joined to the reinforced handhole frame with two screws. The handhole shall be located 90 degrees clockwise from the bracket arm of single arm poles, that is, at right angles to the curbside edge of the anchor base. For twin-arm poles, the handhole shall be 90 clockwise and 90 degrees counterclockwise from each bracket arm, respectively.

The center of the handhole shall be approximately 14" from the bottom of the pole.

5.2 Shaft

The pole shaft shall be fabricated from the herein-specified manufacturer's standard gauge, best grade, hot rolled basic open hearth, or basic oxygen process steel. The shaft shall have only one (1) longitudinal, electrically welded joint, with the strength rated at not less than 100 percent of the yield strength of the steel and shall have no intermediate horizontal joints or welds. Only one (1) length of steel sheet shall be used, and it shall be formed into a continuously tapered shaft, having a taper of approximately 0.14 inches per foot. The weld shall be smooth, allowing the specified taper to be constant. The pole shall be within 1/4 inch in 10 feet of being straight and centered on its longitudinal axis.

A grounding nut or nut holder for accommodating a 1/2-inch - 13 UNC threaded bolt or stud shall be provided on the inside of the shaft immediately opposite the center of the handhole.

5.3 Bracket Arms

1. Single-member bracket arms shall conform to the attached drawings and the following specifications.

The pole end of the arm shall have a steel fitting welded to it, which will permit the positioning of the arm on the plate of the pole held only by gravity, while the arm is secured to the pole by two cap screws. The bracket shall provide a weather-resistant connection and smooth wiring raceway. (See detail sheet for sketch.) The bracket arm shall attach to the pole approximately 6 inches below the top of the pole.

2. All bracket arms shall be made to accept a luminaire with a two (2) inch slip fitter. (Specific requirements are shown on the attached detail sheet.)

3. All light poles that require more than one bracket arm shall have the simplex fittings located as close as possible to 6 inches down from the top of the pole. If the simplex fittings are located in such a position that it is not possible to weld them to the pole at the specified location, the attachment shall be as follows:

The simplex fittings shall be located so that the bottom of the simplex fitting which is at 90° counter-clockwise to the handhole is at the specified distance down from the top of the pole. The other simplex fitting shall be placed with the top of the fitting as close as possible to the specified distance down from the top of the pole.

mailto:dhansen@cityofmadison.com

RFQ.doc Page 4

5.4 Tenons

The tenon shall have a 9/16” diameter thru hole, on center for thru bolt, parallel to the street to secure the arms that are furnished by others. The tolerance for the hole location will be +/- 1/16” the prescribed distance (3-7/16”) above the top of pole. Tenon top shall be 2-3/8” x 5” tall. The pole heights do not include the tenon height

5.5 Pole-Top Cover

A pole-top cover shall be furnished for each pole non tenon-top pole, which shall be firmly affixed to the pole with setscrews.

5.6 Anchor Bolts

Not required for these poles.

5.7 Label

Each steel pole shall have a permanent imprinted metal label attached with rivets midway between the base plate and the handhole. The label shall state the overall pole height, shaft gauge, and year of manufacture. The label shall conform to the curvature of the pole and not have any sharp edges or corners. All rivets shall be smooth inside and outside of the pole.

5.8 Delivery

Delivered pricing only for delivery to 1120 Sayle Street, Madison, WI 53715.

A drawing must be sent for approval prior to an award being made.

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

ARO: After Receipt of Order

Item

Quantity Description Unit Price Extended Price

1. 12 STEEL GALVANIZED POLE 20’ 7GA, 11” BOLT

CIRCLE

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing