RFQ 5516 Award Recommendation.pdf
PDF 233 KB Posted
- Attached to
- 20' Galvanized Pole
- Solicitation number
- 5516-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This is a Quote Award Recommendation document issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering Department for RFQ 5516-0-2026-BG. The City solicited quotations for twelve 20-foot galvanized steel poles designed for street lighting applications featuring round tapered shafts with welded bases, handholes, and bracket arms accommodating two-inch slip fitters for luminaires. The poles must withstand sustained wind velocities of 90 miles per hour and gust velocities of 117 miles per hour. The RFQ was posted on February 24, 2026, with quotations due electronically by March 10, 2026, at 2:00 PM CST, providing a fourteen-day response window. Delivery is required to 1120 Sayle Street, Madison, Wisconsin 53715, with pricing to include shipping charges. This is a one-time purchase with no renewal options, and the contract term extends only through the initial award.
The City received six bids in response to the RFQ and recommends awarding the contract to Cisco Distributing LLC with an initial term award amount of $18,672.00. The award is based on the responsive and responsible bidder whose bid is most advantageous considering factors including cost, quality, warranty, delivery capability, past performance, and service reputation. Current year commitment of $18,672.00 is available in GL Account 10767-45-200 with no next-year budget commitment required. The City offers local vendor preference to suppliers registered as of the bid due date, though the local preference policy did not change the outcome of this procurement. No price adjustment or escalation clauses are included in the contract terms. The contract includes no grant funding requirements or contingencies on additional budget approval.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5516.pdf | ||
| 20 7ga signal pole.pdf | ||
| Bid Summary.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Finance Department
David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services
210 Martin Luther King, Jr. Boulevard
Madison, Wisconsin 53703
Phone: (608) 266-4521
Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Traffic Engineering
Bid number: 5516-0-2026-BG
Bid Description: 20’ Galvanized Pole
Project description:
Galvanized steel street lighting poles for the City.
Contract term:
Initial term: One time purchase
Number of potential renewals: None
Award amount:
Initial term award amount: $18672.00
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here.
Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 10767-45-200
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: N/A
Current year commitment $18,672.00 Next year commitment* $n/a
Current budget available $18,672.00 Next year budget available* $n/a
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 6 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Cisco Distributing LLC
Purchasing reviewer: Reviewer name. Initials: Date:
File details come from the government source that posted it. Updated .