Bid Summary.xlsx

This Bid Summary document presents the results of Request for Bids (RFB) 5516-0-2026-BG issued by the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering agency for twenty-foot galvanized steel poles designed for street lighting applications. The procurement sought twelve poles featuring round tapered steel shafts with welded bases, handholes, bracket arms accommodating two-inch slip fitters for luminaires, and permanent imprinted metal labels. The poles were engineered to withstand sustained wind velocities of 90 miles per hour and gust velocities of 117 miles per hour. Quotations were due by March 10, 2026, at 2:00 PM CST, with delivery to 1120 Sayle Street, Madison, Wisconsin 53715. The contract was awarded to Cisco Distributing LLC at a unit price of $1,556.00 per pole, resulting in an extended price of $18,672.00 for the full quantity of twelve units with delivery as required on order (ARO).

Six bidders submitted responses to this solicitation: Cisco Distributing LLC (awarded), Graybar, MVA Power Inc, Neher Electric Supply with three separate locations (Hapco, Millerbernd, and Valmont), and Technology International Inc. Pricing among bidders ranged from $540.00 to $1,990.00 per unit, with extended prices varying from $6,480.00 to $23,880.00 for the twelve-unit requirement. The City of Madison offered a local vendor preference for suppliers registered as of the bid due date, though none of the bidding entities qualified as local vendors according to the summary. The evaluation criteria included cost, quality, warranty, delivery capability, past performance, and service reputation. A critical note in the bid summary indicates that one bidder's submission was for a square pole configuration that did not meet the City's specifications for round tapered poles, resulting in rejection of that bid despite pricing considerations.