RFQ 5511.pdf
PDF 373 KB Posted
- Attached to
- Mechanical Joint Restraint
- Solicitation number
- 5511-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This Request for Quotation (RFQ #5511-0-2026-BG) is issued by the City of Madison, Wisconsin, through its Finance Department Purchasing Services on behalf of the Madison Water Utility. The solicitation seeks quotations for mechanical joint restraints compatible with Class 52 ductile iron pipe and AWWA C110 fittings, with acceptable manufacturers including EBAA Iron, Inc. (MEGALUG Series 1100), Star Pipe Products (Stargrip Series 3000), and Romac (Gripring Pipe Restraint). The bid requests quantities ranging from 3 to 300 units across various pipe sizes from 4 inches to 20 inches in diameter. The RFQ was released on March 3, 2026, with a due date of March 17, 2026, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com. The bid is structured as a purchasing agreement that does not include an immediate purchase upon award but establishes pricing and delivery terms for future orders through the agreement duration.
All quoted prices must be delivered prices including shipping charges, FOB Madison, with delivery required to Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin 53703. Bidders must provide at least 24-hour notice prior to delivery and contact the Water Utility at (608) 266-4790. The City reserves the right to reject materials not meeting specifications and will award to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, compatibility, warranty, delivery, past performance, and service reputation. Bidders must specify their days to delivery after receipt of order and confirm whether pricing is firm for one year from the bid date or provide an alternative term. The City of Madison offers a local vendor preference scoring advantage to registered local suppliers, and bidders must indicate their local vendor status and registration status. After the due date, no quotes may be withdrawn for 90 days or as otherwise provided by law.
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Other files
| File | Type | Posted |
|---|---|---|
| 5511 RFQ Award Recommendation.pdf | ||
| 5511 Bid Summary.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/20/2015-Mechanical Joint Restraint.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5511-0-2026-BG
For: Mechanical Joint Restraint
Released Date: Tuesday, March 3rd, 2026
Due Date: Tuesday, March 17th, 2026 @ 2:00 PM CST
City Agency: Madison Water Utility
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 5511-0-2026-BG
Mechanical Joint Restraint.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Jeff Belshaw Madison Water Utility
(608) 261-9835 Jbelshaw@madisonwater.org
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bgarcia@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:Jbelshaw@madisonwater.org mailto:bgarcia@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5511-0-2026-BG
Mechanical Joint Restraint.doc Page 3
5 SPECIFICATIONS
Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.
Material Requirements – Mechanical Joint Restraint:
− Mechanical Joint Restraint shall be compatible with Class 52 ductile iron pipe and AWWA C110 fittings.
Acceptable models:
− EBAA Iron, Inc. - MEGALUG® Series 1100 − Star Pipe Products – Stargrip® Series 3000 − Romac – Gripring Pipe Restraint
Basis of Award:
Award of this purchasing agreement will be based on the total of unit price values for all sizes listed on Form A but will not include an immediate purchase upon award. These items will, however, be subject to the submitted price and delivery conditions of the bid on any Utility after upon award through the duration of this purchasing agreement.
Rev. 07/20/2015-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5511-0-2026-BG Mechanical Joint Restraint This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Mechanical Joint Restraint:
Item Quantity Description Manufacturer & Model Unit Price Volume
Discount Extended Price
1 10
4” Mechanical Joint Restraint
EBAA Iron or Star Pipe Products
2 300 6” Mechanical Joint Restraint
EBAA Iron or Star Pipe Products
3 50 8” Mechanical Joint Restraint
EBAA Iron or Star Pipe Products
4 5 10” Mechanical Joint Restraint
EBAA Iron or Star Pipe
5 15 12” Mechanical Joint Restraint
EBAA Iron or Star Pipe
6 4 16” Mechanical Joint Restraint
EBAA Iron or Star Pipe Products
7 4 20” Mechanical Joint Restraint
EBAA Iron or Star Pipe Products
9 150 6” Gripring Romac Gripring $ $ $
10 30 8” Gripring Romac Gripring $ $ $
11 3 10” Gripring Romac Gripring $ $ $
Total:
Rev. 07/20/2015-FormA-PriceProposal.doc
Award of this purchasing agreement is based on the total of unit price values for all sizes listed, but will not include an immediate purchase upon award. See the Specifications for additional information related to the basis of award.
Delivery Requirements:
− F.O.B. via open type truck to: Madison Water Utility
110 S. Paterson Street Madison, WI 53703
− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.
− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
Days to Delivery After Receipt of Order: _____________
Is price firm for one year from date of bid? Yes ______ No ______
If No, price firm for ________ days.
Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5511-0-2026-BG Mechanical Joint Restraint This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| Mechanical Joint Restraint |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5511-0-2026-BG Mechanical Joint Restraint |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5511-0-2026-BG Mechanical Joint Restraint |
| BIDDER Information |
| Local Vendor Status |
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