5511 Bid Summary.xlsx

This is a Bid Summary document from the City of Madison's Finance Department Purchasing Services on behalf of the Madison Water Utility for Request for Quotation (RFQ #5511-0-2026-BG), issued on March 3, 2026, for mechanical joint restraints compatible with Class 52 ductile iron pipe and AWWA C110 fittings. The solicitation requested quotations for restraint products across seven pipe sizes ranging from 4 inches to 20 inches in diameter, with quantities varying from 3 to 300 units per item, as well as 6-inch, 8-inch, and 10-inch Gripring products in quantities of 150, 30, and 3 units respectively. The quotation submission deadline was March 17, 2026, at 2:00 PM CST, with submissions required via email to bids@cityofmadison.com. Delivery was required to the Madison Water Utility at 110 South Paterson Street, Madison, Wisconsin 53703, with at least 24-hour notice required prior to delivery. Ferguson was selected as the awarded vendor based on evaluation criteria including cost, quality, compatibility, warranty, delivery terms, past performance, and service reputation. This procurement establishes a purchasing agreement for future orders rather than requiring immediate purchase upon award.

The bid summary evaluates six vendors: Core & Main, Etna Supply Co, Ferguson, First Supply, Taza Supplies Inc, and Technology International Inc, with Ferguson providing the lowest total bid of $26,185.80 compared to competing bids ranging from $23,520.88 to $71,114.95. Ferguson offered a delivery timeframe of 30 days after receipt of order with pricing firm for one year from the bid date and Net 60 payment terms. Other vendors varied significantly in delivery capability, from 2-3 weeks to 98 days, and pricing firmness terms ranged from 30 days to 120 days. No local vendor preference information or set-asides for disadvantaged enterprises were indicated in the solicitation. No specific budget range or award value was disclosed in the procurement documents.