RFQ 5504.pdf

Rev. 07/28/2016-RFQ 5504.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5504-0-2026-BG

For: Sign Blanks

Released Date: Friday, January 30th, 2026

Due Date: Friday, February 13th, 2026 @ 2:00 PM CST

City Agency: Traffic Engineering

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5504-0-2026-BG

RFQ 5504.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Ed Smith City of Madison Traffic Engineering

(608) 266-9034 ersmith@cityofmadison.com@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany Garcia City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

RFQ 5504.doc Page 3

5 SPECIFICATIONS

5.1 Sign Blanks

Delivered prices only.

Blanks to be aluminum alloy #5052-H38. Deburred with smooth edges. Coated with Alodine 1200S. 1- 1/2” corner radius unless otherwise specified in blank description.

The winning bidder is expected to provide cut sheets on the blanks for review before drilling the holes.

REQUEST 24-48 HOURS ADVANCE NOTICE PRIOR TO DELIVERY CONTACT ED SMITH @ 608-

266-9034 OR ERSMITH@CITYOFMADISON.COM

RECEIVING FACILITY HAS NO LOADING DOCK, SHIP ACCORDINGLY, FLATBED PREFERRED. IF

NOT ON A FLATBED, DRIVER MUST MOVE PALLETS TO BACK OF TRUCK FOR UNLOADING.

Typical street name sign drawing in Appendix A Octagon cut sheet in Appendix B Pentagon cut sheet in Appendix C Triangle cut sheet in Appendix D Bike Blvd cut sheet in Appendix E

1. 12" X 12" X 0.080" WITH 2 EACH 7/16" HOLES, 1" IN FROM TOP AND BOTTOM EDGE, ON CENTERLINE 10" C TO C – 25 each

2. 15” X 21” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN FROM EACH EDGE, ON

CENTERLINES, 12” C TO C AND 18” C TO C - 1500 EACH

3. 18" X 18" X 0.080" WITH 4 EACH 7/16" HOLES, 1 EACH 1-1/2" IN FROM TOP AND BOTTOM

EDGES, ON CENTERLINE, 15" C TO C AND 1 EACH 2-1/4" IN FROM OPPOSITE CORNERS,

ON CENTERLINE, 19" C TO C - 70 EACH

4. 18” X 24” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN FROM TOP AND BOTTOM EDGE ON

CENTERLINES, 15” C TO C AND 21” C TO C - 500 EACH

5. 18” X 6” X 0.125” WITH 2 EA. 7/16” HOLES, 1” FROM TOP AND BOTTOM EDGE ON

CENTERLINE, 4” C TO C – 40 EACH

6. 18" X 66" X 0.125" NO HOLES, WITH 1-1/2" RADIUS CORNERS - 10 EACH

7. 24” X 12” X 0.080” WITH 4 EACH, 7/16” HOLES, 1-1/2” IN FROM EACH EDGE ON

CENTERLINES, 21” C TO C AND 9” C TO C - 100 EACH

8. 24” X 24” X .080” WITH 4 EA. 7/16” HOLES, 1 EACH 1-1/2” IN FROM TOP AND BOTTOM

EDGES, ON CENTERLINE, 21” C TO C AND 1 EACH 2-1/2” IN FROM OPPOITE CORNERS

ON CENTERLINE, 27-3/4” C TO C – 200 EACH

9. 24” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-1/2” IN FROM EACH EDGE ON

CENTERLINES, 21” C TO C AND 27” C TO C – 200 EACH

10. 24" X 48" X 0.080" WITH 4 EACH 7/16" HOLES, 1-1/2" IN FROM EACH EDGE, ON

CENTERLINES, 21" C TO C AND 45" C TO C – 50 EACH

11. 24" X 48" X 0.125" WITH 4 EACH 7/16" HOLES, 1-1/2" IN FROM EACH EDGE, ON

CENTERLINES, 21" C TO C AND 45" C TO C – 50 EACH

RFQ 5504.doc Page 4

12. 30” OCTAGON X 0.080” WITH 2 EACH 7/16” HOLES, 1 EACH 3” IN FROM TOP AND BOTTOM

EDGES, ON CENTERLINE, 24” C TO C. SEE APPENDIX B - 100 EACH

13. 30” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-1/2” IN FROM TOP AND BOTTOM

EDGES ON CENTERLINE, 27” C TO C, AND 1 EACH 2-1/2” IN FROM OPPOSITE CORNERS

ON CENTERLINE, 36-1/4” C TO C - 150 EACH

14. 30” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16” HOLES, 2 EACH TOP AND 2

EACH BOTTOM, ½” IN FROM EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDEX A “TYPICAL STREET NAME SIGN” DRAWING – 100

EACH

15. 36" TRIANGLE X 0.125" WITH 2 EACH 7/16" HOLES, IN 3" FROM TOP EDGE AND 6-1/8"

FROM BOTTOM EDGE, 20" APART ON CENTERLINE WITH 2" RADIUS SEE APPENDIX D –

25 EACH

16. 36" X 17.75" X 0.125 BIKE BLVD SIGN WITH 2 EACH 7/16" HOLES, 1/2" IN FROM BOTTOM

EDGE, CENTERED ON OVERALL LENGTH, 4" APART, C TO C HORIZONTALLY SEE

APPENDIX E - 50 EACH

17. 42" X 17.75" X 0.125 BIKE BLVD SIGN WITH 2 EACH 7/16" HOLES, 1/2" IN FROM BOTTOM

EDGE, CENTERED ON OVERALL LENGTH, 4" APART, C TO C HORIZONTALLY SEE

APPENDIX E - 20 EACH

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price

1. 25 12" X 12" X 0.080" WITH 2 EACH 7/16" HOLES, 1" IN FROM

TOP AND BOTTOM EDGE, ON CENTERLINE 10" C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

2. 1500 15” X 21” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN

FROM EACH EDGE, ON CENTERLINES, 12” C TO C AND

18” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

3. 70

18" X 18" X 0.080" WITH 4 EACH 7/16" HOLES, 1 EACH 1-

1/2" IN FROM TOP AND BOTTOM EDGES, ON

CENTERLINE, 15" C TO C AND 1 EACH 2-1/4" IN FROM

OPPOSITE CORNERS, ON CENTERLINE, 19" C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

4. 500 18” X 24” X 0.080” WITH 4 EACH 7/16” HOLES, 1-1/2” IN

FROM TOP AND BOTTOM EDGE ON CENTERLINES, 15” C

TO C AND 21” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

5. 40

18” X 6” X 0.125” WITH 2 EA. 7/16” HOLES, 1” FROM TOP

AND BOTTOM EDGE ON CENTERLINE, 4” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

6. 10 18" X 66" X 0.125" NO HOLES, WITH 1-1/2" RADIUS

CORNERS

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

7. 100 24” X 12” X 0.080” WITH 4 EACH, 7/16” HOLES, 1-1/2” IN $

FROM EACH EDGE ON CENTERLINES, 21” C TO C AND 9”

C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

8. 200 24” X 24” X .080” WITH 4 EA. 7/16” HOLES, 1 EACH 1-1/2” IN

FROM TOP AND BOTTOM EDGES, ON CENTERLINE, 21” C

TO C AND 1 EACH 2-1/2” IN FROM OPPOITE CORNERS ON

CENTERLINE, 27-3/4” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

9. 200 24” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-

1/2” IN FROM EACH EDGE ON CENTERLINES, 21” C TO C

AND 27” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

10. 50 24" X 48" X 0.080" WITH 4 EACH 7/16" HOLES, 1-1/2" IN

FROM EACH EDGE, ON CENTERLINES, 21" C TO C AND

45" C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

11. 50 24" X 48" X 0.125" WITH 4 EACH 7/16" HOLES, 1-1/2" IN

FROM EACH EDGE, ON CENTERLINES, 21" C TO C AND

45" C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

12. 100 30” OCTAGON X 0.080” WITH 2 EACH 7/16” HOLES, 1 EACH

3” IN FROM TOP AND BOTTOM EDGES, ON CENTERLINE,

24” C TO C. SEE APPENDIX B

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

13. 150 30” X 30” X 0.080” WITH 4 EACH 7/16” HOLES, 1 EACH 1-

1/2” IN FROM TOP AND BOTTOM EDGES ON CENTERLINE,

27” C TO C, AND 1 EACH 2-1/2” IN FROM OPPOSITE

CORNERS ON CENTERLINE, 36-1/4” C TO C

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

14. 100 30” X 9” X 0.125” STREET NAME SIGN WITH 4 EACH 7/16”

HOLES, 2 EACH TOP AND 2 EACH BOTTOM, ½” IN FROM

EDGE TO CENTER OF HOLES, 4” APART, C TO C

HORIZONTALLY. SEE APPENDEX A “TYPICAL STREET

NAME SIGN” DRAWING

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

15. 25 36" TRIANGLE X 0.125" WITH 2 EACH 7/16" HOLES, IN 3"

FROM TOP EDGE AND 6-1/8" FROM BOTTOM EDGE, 20"

APART ON CENTERLINE WITH 2" RADIUS SEE APPENDIX

D in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

16. 50 36" X 17.75" X 0.125 BIKE BLVD SIGN WITH 2 EACH 7/16"

HOLES, 1/2" IN FROM BOTTOM EDGE, CENTERED ON

OVERALL LENGTH, 4" APART, C TO C HORIZONTALLY

SEE APPENDIX E

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

17. 20 42" X 17.75" X 0.125 BIKE BLVD SIGN WITH 2 EACH 7/16"

HOLES, 1/2" IN FROM BOTTOM EDGE, CENTERED ON

OVERALL LENGTH, 4" APART, C TO C HORIZONTALLY

SEE APPENDIX E

in conformance with the specifications described in this solicitation.

Days to Delivery ARO:

ARO: After Receipt of Order

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Appendix A

Appendix B

Appendix C

Appendix D

Appendix E