RFQ 5504 Award Recommendation.pdf
PDF 225 KB Posted
- Attached to
- Sign Blanks
- Solicitation number
- 5504-0-2026-BG
- Issued by
- Dane County, Wisconsin
About this file
This is an Award Recommendation document from the City of Madison Finance Department, Purchasing Services, on behalf of the Traffic Engineering Department for RFQ 5504 concerning the procurement of aluminum alloy sign blanks. The solicitation sought quotations for seventeen different types of sign blanks with varying dimensions and specifications, totaling approximately 4,710 units constructed from aluminum alloy #5052-H38 with deburred edges, Alodine 1200S coating, and 1-1/2" corner radius unless otherwise specified. The RFQ was released on January 30, 2026, with quotations due on February 13, 2026, at 2:00 PM CST. The award is structured as a one-time purchase with no renewal options, and the contract term is non-renewable.
The award recommendation identifies Bureau of Correctional Enterprises as the recommended bidder with an award amount of $43,188.85, which represents the actual contract amount. Six bids were received in response to the RFQ. The award is charged to GL Accounts 45100-53210 and 45300-53210 with a current year commitment of $43,188.85 against an available budget of $145,000. No grant funding is associated with this project, and no price adjustment or escalation clauses are included in the contract terms. Local vendors were considered in the evaluation process, though the local preference policy did not change the outcome of the award decision. Award is contingent upon final approval but does not require additional budget authorization given available funds.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet | |
| RFQ 5504.pdf |
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Text version
Finance Department
David P. Schmiedicke, Finance Director
City-County Building, Room 406 Purchasing Services
210 Martin Luther King, Jr. Boulevard
Madison, Wisconsin 53703
Phone: (608) 266-4521
Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote Award Recommendation
Bid award recommended by:
Department name: Traffic Engineering
Bid number: 5504-0-2026-BG
Bid Description: Sign Blanks
Project description:
Alluminum alloy sign blanks.
Contract term:
Initial term: One time purchase
Number of potential renewals: None
Award amount:
Initial term award amount: $43,188.85
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Additional amount information: If estimated contract amount is chosen, you must provide information related to estimate calculation, indefinite quantity, etc. If there is a price adjustment or escalation clause in the contract terms, explain that here.
Enter N/A if neither are applicable.
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☐ Yes ☒ No
GL Account: 45100-53210 & 45300-53210
Project Number (if yes above): Enter account number.
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: N/A
Current year commitment $43,188.85 Next year commitment* $
Current budget available $145,000 Next year budget available* $
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 6 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☒ Yes ☐ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Additional information (optional):
Bidder recommended for award: Bureau of Correctional Enterprises
Purchasing reviewer: Reviewer name. Initials: Date:
File details come from the government source that posted it. Updated .