RFQ 5503.pdf
PDF 343 KB Posted
- Attached to
- Sand and Gravel
- Solicitation number
- 5503-0-2026-BG
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This Request for Quotation (RFQ #5503-0-2026-BG) is issued by the City of Madison, Wisconsin, Finance Department's Purchasing Services on behalf of the Water Utility, Parks, and Engineering agencies. The solicitation seeks qualified sand and gravel vendors to supply various crushed stone products in multiple sizes, including 3/4" crushed stone (with and without fines), 1.5" crushed stone (with and without fines), 2" and 3" crushed stone variants, breaker run, and light and medium rip rap materials. Multiple vendors may be selected due to the need for multiple pickup locations based on project and job site requirements. The RFQ was released on February 25, 2026, with a submission deadline of March 11, 2026, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com using the provided Form A - Price Proposal spreadsheet. No specific contract term, renewal options, or award date are detailed in the document.
The City of Madison will award the contract to the responsive and responsible bidder whose bid is most advantageous to the City, considering criteria including cost, quality, compatibility, standardization, design features, warranty, delivery, past experience, and service reputation. The solicitation incorporates the City of Madison Standard Terms and Conditions. A local vendor preference purchasing policy is in effect, granting scoring preference to registered local suppliers as of the bid's due date. Quotations may not be withdrawn for 90 days following the due date. Bidders are directed to register with the State of Wisconsin VendorNet System or DemandStar by Onvia for notification of bid opportunities, addenda, tabulations, and awards. Technical questions should be directed to Tom Rosemeyer at the Water Utility, while procurement inquiries should be addressed to Brittany Garcia in Purchasing Services.
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Other files
| File | Type | Posted |
|---|---|---|
| Bid Summary.xlsx | XLSX spreadsheet | |
| Form A - Price Proposal.xlsx | XLSX spreadsheet |
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Text version
Rev. 07/28/2016-RFQ.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5503-0-2026-BG
For: Sand and Gravel
Released Date: Wednesday, February 25th, 2026
Due Date: Wednesday, March 11, 2026 @ 2:00 PM CST
City Agency: Water Utility/Parks/Engineering
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.3 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.4 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5503-0-2026-BG
RFQ.doc Page 2 discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Tom Rosemeyer City of Madison Water Utility
(608) 266-5984 trosemeyer@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany Garcia City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
The City of Madison Engineering/Water Utility is seeking a sand and gravel vendor. Multiple vendors may be selected because of the need for multiple pickup locations based on the project or job site location.
Please see excel spreadsheet Form A – Price Proposal to submit your pricing.
mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5503-0-2026-BG
RFQ.doc Page 3
CRUSHED STONE, etc.
3/4" Crushed Stone (with fines) 3/4" Crushed Stone (clear) 1 1/2" Crushed Stone (with fines) 1 1/2" Crushed Stone (clear) 2" Crushed Stone (with fines) 3" Crushed Stone (with fines) 3" Crushed Stone (clear) Breaker Run Light Rip Rap 16" Medium Rip Rap <20" Heavy Rip Rap <25" 3/8" Limechips (washed) Lime Screenings 1/2" Choker Strippings Fill Dirt Top Soil Shredded Topsoil 4 inch to 6 inch or 6 inch to 12 inch clear Asphalt - 3/4 inch or 1 1/4 inch Temporary Asphalt (cold mix) Construction Grade Dirt CRUSHED GRAVEL, etc.
3/4" Crushed Gravel 1 1/2" Crushed Gravel Pit Run Gravel Pit Run Sand Torpedo Sand Mason Sand Screened Sand #1 Washed Stone #2 Washed Stone Crushed Sand - 3 inch other specify Fill Dirt
Top Soil Screened/Shredded Topsoil Clear 4-6 inch or 6-12 inch
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5503-0-2026-BG
This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Substitutes |
| 1.3 Partial Order |
| 1.4 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5503-0-2026-BG |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .