RFQ 5502 Summary.pdf

This is a Request for Quotation (RFQ) award summary document from the City of Madison Finance Department Purchasing Services for John Deere equipment requested by the Parks Division. The procurement sought quotations for seven John Deere 1550 TerrainCut mowers with varying configurations: three 4-wheel drive units with 60-inch side discharge mower decks, one 4-wheel drive unit with a 72-inch side discharge deck, two 4-wheel drive units with 62-inch rear discharge decks (including two sets of Tweel Tires), and one 2-wheel drive unit with a 60-inch side discharge deck. All units were required to include Comfort Adjust Suspension Seats with Armrests, rear weight brackets with four suitcase weights, and single spool auxiliary hydraulics. The RFQ was posted on January 29, 2026, with a quotation due date of February 12, 2026, at 2:00 PM CST. Mid-State Equipment was awarded the contract with a total bid price of $192,181.78 and delivery timeframes of 15-30 days.

The awarded pricing reflects delivered prices with all shipping charges included and FOB Madison delivery. Mid-State Equipment's bid totaled $192,181.78 across the seven units, with individual unit prices ranging from $23,837.67 to $28,430.57. The competing bid totaled $181,025.00 with 60-day delivery timeframes. Evaluation criteria included cost, quality, warranty, delivery, past performance, service reputation, and service capability. The City of Madison applies a local vendor preference policy granting scoring preference to suppliers registered as of the bid due date. Quotes could not be withdrawn for 90 days following the due date. No specific set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors were identified in the procurement documentation.