RFQ 5502 Award Recommendation.pdf
PDF 385 KB Posted
- Attached to
- John Deere Equipment
- Solicitation number
- 5502-0-2026-TJ
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Quote/Bid Award Recommendation document issued by the City of Madison Finance Department Purchasing Services on behalf of the Parks Division for John Deere Equipment (RFQ 5502-0-2026-TJ). The procurement sought quotations for seven John Deere 1550 TerrainCut mowers with various configurations, including units with 60", 62", and 72" mower decks in both 4-wheel and 2-wheel drive options, all equipped with Comfort Adjust Suspension Seats with Armrests, rear weight brackets with suitcase weights, and single spool auxiliary hydraulics. The quotation deadline was February 12, 2026, at 2:00 PM CST, with submissions required via email to bids@cityofmadison.com. The RFQ was initially posted on January 29, 2026. The award recommendation was dated March 5, 2026, with the contract awarded to Mid-State Equipment. The contract has an initial term of one year with no renewal options.
The total award amount is $181,025.00, which represents the actual contract amount with no price adjustment terms included. Funding for this procurement is allocated across two departments: $52,400.00 from Streets and $128,625.00 from Parks in the current year commitment. The procurement required delivered pricing with FOB Madison delivery, including all shipping charges. Two bids were received during the competitive process. The City of Madison applied its local vendor preference policy to the evaluation, though this preference did not change the outcome of the selection process. Evaluation criteria included cost, quality, warranty, delivery, past performance, service reputation, and service capability. No specific set-asides for disadvantaged enterprises were identified in the procurement documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 5502.pdf | ||
| Addendum 1.pdf | ||
| RFQ 5502 Summary.pdf |
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Text version
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
City of Madison Quote/Bid Award Recommendation
Bid award recommended by:
Department name: Parks
Bid number: 5502-0-2026-TJ John Deere Equipment
Bid Description: John Deere Equipment
Project description:
The City of Madison Division requested quotes for John Deere Equipment and accessories.
Contract term:
Initial term: 1 year
Number of potential renewals: 0
Award amount: $181,025.00
Initial term award amount: $181,025.00
Total potential award amount, including all future renewals*: $181,025.00
The award amount is: ☒ Actual contract amount ☐ Estimated contract amount (if yes, explain below)
The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)
Budget information:
Enter current and/or next year information if applicable. Enter N/A if not applicable.
Is there grant funding associated with this project: ☒ Yes ☐ No
Project Number : 44247
☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________
Budget Comment: Enter details regarding budget, contingency information, or enter NA.
Current year commitment $52,400.00 Streets $128,625.00 Parks Next year commitment* N/A
Current budget available N/A Next year budget available* N/A
*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.
Number of bids received: 2 mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing
Were there local vendors proposed? ☐ Yes ☒ No
Did local preference policy change the outcome of the process? ☐ Yes ☒ No
Bidder recommended for award: Mid-State Equipment
Purchasing reviewer: Tammy Jones Initials: TJ Date: 03/05/2026
File details come from the government source that posted it. Updated .