RFQ 5420.pdf

Rev. 07/28/2016-RFQ 5420.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5420-0-2025-TJ

For: Brass Goods

Released Date: Tuesday, April 08, 2025

Due Date: Tuesday, April 22, 2025 @ 2:00 PM CST

City Agency: City Agency

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5420-0-2025-TJ

RFQ 5420.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Jeff Belshaw City of Madison Water Utility

(608) 261-9835 jbelshaw@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

RFQ 5420.doc Page 3

5 SPECIFICATIONS

Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.

Material Requirements – BRASS GOODS:

Curb Stops:

− ¾-inch to 2-inch diameter, quarter-turn, ball valve curb stops:

o A.Y. McDonald 76100 (size), Q CTS flared.

o A.Y. McDonald 76100Q (size), Q CTS compression.

o Ford B22-XXX-NL (XXX denotes size, flared).

o Ford B44-XXX-Q-NL (XXX denotes size, compression).

o Mueller B-25204N (flared).

o Mueller B-25209N (compression).

− 1 ½ -inch to 2-inch diameter iron-iron Curb Stops:

o Mueller H-10291N o Ford B11-XXX-NL (XXX denotes size)

− 1 ½ -inch to 2-inch diameter copper-iron Curb Stops:

o Mueller H-15174N o Ford B21-XXX-NL (XXX denotes size)

− 1 ½ -inch to 2-inch diameter copper-copper Curb Stops (Oriseal valve):

o Mueller H-15201N

Corporation Stops & Service Fittings:

− 3/4-inch to 2-inch diameter, 90° ball valve, AWWA inlet, swivel flare outlet Corporation Stops:

o A.Y. McDonald 74701BL-X (X denotes size), ball style flare corp, less nut.

o Ford FB1000-X-C16198-Y-NL, ballcorp AWWA to CTS Quick Joint 45° Angle, -

ANWT- (X denotes corp inlet size, Y denotes corp outlet size, includes integrated bend fitting).

o Mueller B-25000N, AWWA inlet, copper flare outlet ball corporation valve.

− 3/4-inch to 1-inch diameter flare-connection Corporation Stops (Flat):

o Mueller H-9971N o Ford F200-X-NL (X denotes size) o AY McDonald 74701BL

− 1 ½-inch to 2-inch diameter flare-connection Corporation Stops (Flat):

o Mueller H-10003N o Ford F800-X-NL (X denotes size) o AY McDonald approved equivalent

Service Bend Fittings:

RFQ 5420.doc Page 4

− 3/4-inch to 2-inch Service Fittings (1/8th bend), female flare inlet with swivel, CTS compression outlet:

o A.Y. McDonald 74750SQ (size), Q CTS compression x female copper flare service fitting.

o Ford approved equivalent (unless included as part of corporation stop assembly specified above).

o Mueller H-15075N, conductive compression CTS x female copper with swivel service fitting.

o Supply all compression service fittings (1/8 bends) with a copper gasket.

− 3/4-inch to 1-inch diameter flare-connection Service Bend Fittings:

o Mueller H–15485N (Flat) o Ford LA102-XX-NL (XX denotes size) o Supply ¾ to 1-inch flare service bend fittings with a fiber gasket.

− 1.5-inch to 2-inch diameter (1/4 bend) flare-connection Service Fittings:

o Mueller H-15475N o Mueller H-15470N (Flat) o Supply 1.5-inch to 2-inch service bend fittings with a fiber gasket.

Couplings:

− 3/4-inch to 2-inch diameter copper-copper compression-connection Couplings:

o Mueller H-15403N o Ford C44-XX-Q-NL (XX denotes size) o AY McDonald 74758Q (Q CTS x Q CTS)

− 3/4-inch to 2-inch diameter copper-copper flare-connection Couplings:

o Mueller H-15400N (three part union, flare nut both ends) o Ford C22-XX-NL (XX denotes size) o Mueller H-15405N (two part union, flare nut and flare thread ends) o Ford CS22-XX-NL (XX denotes size)

− 3/4-inch to 1-inch x 1-inch to 1-1/4-inch Reducing Couplings with flare-connection:

o Mueller H-15062-N o Ford C02-XX-NL (XX denotes size)

Additional Brass Goods may be required as identified and specified in ‘Form A: Price Proposal’.

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

Form A: Price Proposal

RFQ #: 5420-0-2025-TJ Brass Goods This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

BRASS GOODS

Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

CURB STOPS:

Delivery Requirements:

Item QTY Description Manufacturer & Model

Unit Price

Volume Discount

Extended Price

1 6 ¾” Bend 1/4 (90) Compression Flat $ $ $

2 6 1” Bend 1/4 (90) Compression Flat $ $ $

3 12 ¾” Bend 1/8 (90) Compression Flat $ $ $

4 6 1” Bend 1/8 (45) Compression (Ballface) A.Y. McDonald $ $ $

5 20 ¾” Corporation Stop, Flat (H9971) $ $ $

6 3 1” Corporation Stop (Ball Valve) A.Y. McDonald $ $ $

7 6 1” Corporation Stop (Ball Valve) Ford $ $ $

8 50 ¾” Compression Coupling (H15403- B) $ $ $

9 12 1” X ¾” Compression Coupling $ $ $

10 6 ¾” Curb Stop, Compression (H15209N) $ $ $

11 20 ¾” Curb Stop, Copper to Copper, Flared (H1502-2) $ $ $

TOTAL: $

Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc

− F.O.B. via open type truck to: Madison Water Utility 110 S. Paterson Street Madison, WI 53703

− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.

− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.

− The above materials are to be shipped in crates or bundles, attached to pallets for unloading with overhead crane and slings.

Days to Delivery After Receipt of Order: _____________

Is price firm for one year from date of bid? Yes ______ No ______

If No, price firm for ________ days.

Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)

Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc

Form B: Bidder Information

RFQ #: 5420-0-2025-TJ Brass Goods This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing