RFQ 5401.pdf
PDF 360 KB Posted
- Attached to
- Axis Camera
- Solicitation number
- 5401-0-2025-TJ
- Issued by
- Dane County, Madison City, Wisconsin
About this file
This is a Request for Quotation (RFQ #5401-0-2024-TJ) issued by the City of Madison Traffic Engineering Department for twelve (12) Axis Q6075-E Network Cameras. The RFQ was released on January 14, 2025, with responses due by January 28, 2025, at 2:00 PM CST. Delivery must be made to the City of Madison Traffic Engineering facility at 1120 Sayle St., Madison, WI 53715. No substitutions will be accepted for the specified camera model.
Pricing must include all shipping charges FOB Madison, and bidders must accept orders for all or part of the items priced. The City has adopted a local vendor preference purchasing policy that grants scoring preference to registered local suppliers. Technical questions should be directed to Edward Smith at ersmith@cityofmadison.com, while bidding process questions should be sent to Tammy Jones at bids@cityofmadison.com. Bid notifications and updates will be distributed through the State of Wisconsin VendorNet System and DemandStar by Onvia.
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| File | Type | Posted |
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| RFQ 5401 Summary.pdf |
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Text version
Rev. 07/28/2016-RFQ 5401.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5401-0-2024-TJ
For: Axis Camera
Released Date: Tuesday, January 14, 2025
Due Date: Tuesday, January 28, 2025 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
No substitutes will be accepted.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5401-0-2024-TJ
RFQ 5401.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Edward Smith City of Madison Traffic Engineering ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5401-0-2024-TJ
RFQ 5401.doc Page 3
5 SPECIFICATIONS
The City of Madison Traffic Engineering is seeking qualified bids for Axis cameras. No substitutions will be accepted.
Price should include delivery to the below address:
City of Madison Traffic Engineering 1120 Sayle St.
Madison, WI 53715
Item Quantity Item Number Description 1 12 Q6075-E Network Camera
Rev. 07/28/2016-RFQ-FormA-PriceProposal..doc
Form A: Price Proposal
RFQ #: 5401-0-2024-TJ Axis Camera This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Item
Number Description Unit Price Extended
Price
1. 12 Q6075-E Axis Camera in conformance with the specifications described in this solicitation.
Days to Delivery ARO:
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-RFQ-FormB-BidderInfo..doc
Form B: Bidder Information
RFQ #: 5401-0-2024-TJ Axis Camera This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 5401 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| RFQ-FormA-PriceProposal. |
| Form A: Price Proposal |
| RFQ #: 5401-0-2024-TJ Axis Camera |
| RFQ-FormB-BidderInfo. |
| Form B: Bidder Information |
| RFQ #: 5401-0-2024-TJ Axis Camera |
| BIDDER Information |
| Local Vendor Status |
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