RFQ 5322.pdf
PDF 365 KB Posted
- Attached to
- Sign Pipe
- Solicitation number
- 5322-0-2024-TJ
- Issued by
- Dane County, Mattoon Village, Wisconsin
About this file
This Request for Quotation (RFQ #5322-0-2024-TJ) is issued by the City of Madison Finance Department's Purchasing Services on behalf of the Traffic Engineering department for the procurement of sign pipe. The solicitation seeks 12,558 linear feet of steel, galvanized, electric resistance welded pipe with 2" inside diameter and 2-3/8" outside diameter, Schedule 40 specification with .154" wall thickness, supplied in 21-foot lengths without threads and bundled in 23 bundles of 26 pieces each with 7 bands per bundle. The RFQ was released on April 10, 2024, with quotations due by 2:00 PM CST on April 24, 2024, and delivery must be completed within 60 days after receipt of order with 48-hour advance notice required.
Pricing must include delivered costs FOB Madison with all shipping charges included, and the City will award to the responsive and responsible bidder whose bid is most advantageous considering factors such as cost, quality, delivery, past performance, and service capability. Special delivery requirements include flatbed truck delivery and confirmation of purchase order receipt to the technical contact Ed Smith. The City maintains a local vendor preference policy that grants scoring preference to suppliers registered as local vendors prior to the bid due date. Quotations must be submitted electronically to bids@cityofmadison.com, and the City no longer maintains an in-house bidders' list, instead relying on the State of Wisconsin VendorNet System and DemandStar by Onvia for bid notifications.
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| RFQ 5322 Summary.pdf |
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Text version
Rev. 07/28/2016-RFQ 5322.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 5322-0-2024-TJ
For: Sign Pipe
Released Date: Wednesday, April 10, 2024
Due Date: Wednesday, April 24, 2024 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:
https://www.cityofmadison.com/finance/purchasing/vendor-resources
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources
REQUEST FOR QUOTATION RFQ # 5322-0-2024-TJ
RFQ 5322.doc Page 2
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 266-9034 ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: https://www.demandstar.com/app/registration
Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing
REQUEST FOR QUOTATION RFQ # 5322-0-2024-TJ
RFQ 5322.doc Page 3
5 SPECIFICATIONS
The City of Madison Traffic Engineering department is seeing qualified quotes for Sign Pipe.
1. Pipe, steel, galvanized, electric resistance weld, 2” I.D., 2-3/8” O.D.
a. Schedule 40, wall thickness .154”.
b. No threads, 21-foot lengths
c. To be banded in 23 bundles of 26 pieces per bundle
d. Bundles should be banded with 7 bands per bundle to keep the bundle solid.
e. Delivered prices only
f. 12,558 LF total
Special Provisions
g. Delivery on a flatbed truck
h. 48-hour advance notice of delivery 608-266-9034
i. Delivery to be within 60 days after receipt of order
j. Confirm receipt of purchase order to Ed Smith ersmith@cityofmadison.com
Rev. 07/28/2016-RFQ 5322-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 5322-0-2024-TJ Sign Pipe This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
Item Quantity Description Unit Price Extended
Price Days to Delivery ARO:
1. 12,558 LF 1. Pipe, steel, galvanized, electric resistance weld, 2” I.D., 2-3/8” O.D.
a. Schedule 40, wall thickness .154”.
b. No threads, 21-foot lengths
c. To be banded in 23 bundles of 26 pieces per bundle
d. Bundles should be banded with 7 bands per bundle to keep the bundle solid.
e. Delivered prices only
f. 12,558 LF total in conformance with the specifications described in this solicitation.
ARO: After Receipt of Order
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-RFQ 5322 -FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 5322-0-2024-TJ Sign Pipe This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 5322 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| RFQ 5322-FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 5322-0-2024-TJ Sign Pipe |
| RFQ 5322 -FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 5322-0-2024-TJ Sign Pipe |
| BIDDER Information |
| Local Vendor Status |
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