RFQ 4825.pdf

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Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4825-0-2019-BO

For: Valve Boxes

Released Date: Monday, May 1, 2019

Questions Due Date: Monday, May 6, 2019

Answers Due Date: Friday, May 10, 2019

Quotation Due Date: Wednesday, May 15, 2019 @ 1:00 PM CST

City Agency: Madison Water Utility

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Brittany O’Donnell

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4825-0-2019-BO

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

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1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Adam Wiederhoeft Madison Water Utility

(608) 266-9121 awiederhoeft@madisonwater.org

Buyer: For questions regarding instructions, terms & conditions.

Brittany O’Donnell City of Madison Purchasing Services

(608) 243-0529 bodonnell@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:awiederhoeft@madisonwater.org mailto:bodonnell@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

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4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.

Material Requirements – VALVE BOXES:

− Valve box components shall be tar-coated cast iron (both inside & outside surfaces) − Three piece screw-type − Furnish with all associated hardware (gland, rubber, bolts, etc.)

− Furnish “Valve Box Sets” with all required components, unless specified otherwise o (i.e. furnish complete valve box set, except for base section) − No. 6 style round base − 5 ¼” shaft − ‘Stay-Put’ style covers marked “WATER” − Valve Box Covers/Lids shall be smooth bore, round, standard drop-in lids, without grooves or ridges o Bingham and Taylor 4905-L1-5 model, or approved equal

− Rubber threads or welded-on threads will not be accepted.

Acceptable models:

− Bingham and Taylor size “DD” (50” to 70”), or approved equal.

http://www.cityofmadison.com/business/localPurchasing

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Form A: Price Proposal

RFQ #: 4825-0-2019-BO Valve Boxes This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

VALVE BOXES:

Item Quantity Description Manufacturer

& Model Unit Price Volume Discount

Extended Price

Bingham & Taylor Size E (48” to 72”) 3- Piece screw-type valve box sets with lid, (NOTE: FURNISH COMPLETE BOX

ASSEMBLY EXCEPT FOR BASE

SECTION),

2 100

Valve Box Lids –

Bingham & Taylor No. 4905-L1.5 - Standard Round Drop-In Lid (Without skirt grooves/ridges)

3 100

Valve Box Top Section only -

Bingham & Taylor No. 56 Top Section

4 80

Bingham & Taylor No. 57 valve box extensions, screw type, 5 ¼” shaft, 9” adjustment range, 13” overall length.

5 40

Bingham & Taylor No. 58 valve box extensions, screw type, 5 ¼” shaft, 14” adjustment range, 18” overall length.

6 20

Bingham & Taylor No. 59 valve box extensions, screw type, 5 ¼” shaft, 20” adjustment range, 24” overall length.

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7 100

Bingham & Taylor No. 6030 Rite-Hite screw type adapters, fully threaded, 15” length, adjustment range: 2 ½” - 12.”

Total $

Delivery Requirements:

− F.O.B. via open type truck to: Madison Water Utility 110 S. Paterson Street Madison, WI 53703

− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.

− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.

− The above materials are to be shipped in crates or bundles, attached to pallets for unloading with overhead crane and slings.

Days to Delivery After Receipt of Order: _____________

Is price firm for one year from date of bid? Yes ______ No ______

If No, price firm for ________ days.

Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)

Above bid submitted by:

COMPANY NAME

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Form B: Bidder Information

RFQ #: 4825-0-2019-BO Valve Boxes This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing