RFQ 4801.pdf
PDF 122 KB Posted
- Attached to
- Wire THHN/THWN
- Solicitation number
- 4801-0-2019-BO
- Issued by
- Wisconsin
About this file
This is a Request for Quotation (RFQ) issued by the City of Madison, Wisconsin, Finance Department's Purchasing Services on behalf of the Traffic Engineering Agency for the procurement of THHN/THWN electrical wire. The solicitation seeks eight line items of various wire gauges (#6, #8, #10, and #14) in different spool sizes (500 LF, 1000 LF, and 2500 LF) and colors (black, white, red, green, blue, and yellow), totaling 168 spools across all items. The RFQ was released on January 2, 2019, with a response deadline of January 16, 2019, at 2:00 PM CST. Delivery must be made to Edward Smith at Field Operations, 1120 Sayle Street, Madison, Wisconsin 53715, with the bidder required to call 24-48 hours prior to delivery and confirm receipt via email. No formal bidders' conference or site visit is indicated in the document.
All prices must be delivered prices including shipping charges, FOB Madison, with quotes submitted via email to bids@cityofmadison.com, mail to Purchasing Services, or fax to (608) 266-5948. The City will award to the responsive and responsible bidder whose bid is most advantageous, considering factors including cost, quality, warranty, delivery timeframe, past performance, and service reputation. Quotes may not be withdrawn for 90 days after the due date. The City of Madison offers a local vendor preference scoring advantage to registered local suppliers as of the bid's due date. Bidders must provide their proposed delivery timeframe in days after receipt of order and submit both a Price Proposal Form and Bidder Information Form with their response.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 4801 Bid Tabulation.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Rev. 07/28/2016-RFQ 4801.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4801-0-2019-BO
For: Wire THHN/THWN
Released Date: Wednesday, January 2, 2019
Due Date: Wednesday, January 16, 2019 @ 2:00 PM CST
City Agency: Traffic Engineering
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Purchasing Services
City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.
Madison, WI 53703 Attn: 4801-0-2019-BO
Fax Quotation to: (608) 266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 4801-0-2019-BO
RFQ 4801.doc Page 2
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Ed Smith City of Madison Traffic Engineering
(608) 266-9034 ersmith@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O'Donnell City of Madison Purchasing Services
(608) 243-0529 bids@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 4801-0-2019-BO
RFQ 4801.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
o Spool to be appropriately sized for the length of wire on spool, not oversized.
o Delivery to Edward Smith, Field Operations, 1120 Sayle Street, Madison, WI. 53715 o Confirm receipt of order to ersmith@cityofmadison.com.
o Call 24-48 hours prior to delivery to Edward Smith at 608-266-9034.
http://www.cityofmadison.com/business/localPurchasing mailto:ersmith@cityofmadison.com
Rev. 07/28/2016-FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4801-0-2019-BO Wire THHN/THWN This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers with the specifications described in this solicitation:
Item Qty Description Unit Price Extended
1 4 #10 THHN/THWN 2500 LF SPOOLS, 1 EACH
GREEN, 1 EACH RED, 2 EACH WHITE. $_________/ea $____________
2 19
#10 THHN/THWN 1000 LF SPOOLS, 3 EACH
BLACK, 7 EACH GREEN, 4 EACH RED, 5
EACH WHITE.
$_________/ea $____________
3 62
#10 THHN/THWN 500 LF SPOOLS, 12 EACH
BLACK, 18 EACH GREEN, 13 EACH RED, 19
WHITE.
$_________/ea $____________
4 15
#14 THHN/THWN SOLID, 2500 LF SPOOLS, 1
EACH BLACK, 4 EACH GREEN, 3 EACH RED,
4 EACH WHITE, 2 EACH YELLOW, 1 EACH
BLUE.
$_________/ea $____________
5 14
#14 THHN/THWN SOLID, 500 LF SPOOLS, 2
EACH BLACK, 2 EACH BLUE, 4 EACH GREEN,
6 EACH RED.
$_________/ea $____________
6 32 # 6 THHN/THWN 500 LF SPOOLS, 9 EACH
BLACK, 11 EACH RED, 12 EACH WHITE. $_________/ea $____________
7 10 #8 THHN/THWN 1000 LF SPOOLS, 1 EACH
WHITE, 9 EACH GREEN. $_________/ea $____________
8 16
#8 THHN/THWN 500 LF SPOOLS, 3 EACH
BLACK, 8 EACH GREEN, 1 EACH RED, 4
EACH WHITE.
$_________/ea $____________
Total $____________
Days to Delivery ARO: __________ (After Receipt of Order)
Above bid submitted by:
COMPANY NAME
Rev. 07/28/2016-FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4801-0-2019-BO Wire THHN/THWN This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| RFQ 4801 |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4801-0-2019-BO Wire THHN/THWN |
| FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4801-0-2019-BO Wire THHN/THWN |
| BIDDER Information |
| Local Vendor Status |
File details come from the government source that posted it. Updated .