RFQ 473142 - Noise Cancellation System.pdf

Procurement & Property Management Division

Building 101W2 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-7631

Sandra.moran@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

January 16, 2026

REQUEST FOR QUOTE NUMBER 473142

Noise Cancellation System

a. Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

b. Contract Specialist:

Sandra Moran Telephone No.: 631-344-7631 Email: Sandra.Moran@bnl.gov

c. Anticipated Freight Terms:

FOB Destination, Freight Prepaid

d. Anticipated Period of Performance:

Contract award + 3 months

e. Questions Due Date:

3:00 PM (MT), January 20, 2026

f. Quote Due Date:

5:00 PM (MT), January 31, 2026

g. Contract Type:

FFP

h. Payment Terms:

TBD

i. Note:

Brookhaven is a tax-exempt entity

j. Quote Validity:

Quotes shall remain valid for 90 days

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith solicits your quote for the subject requirement as outlined in Enclosure 1, Draft Contract 473142.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334519, Other Measuring and Controlling Device Manufacturing. The stated size standard is 600 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov) within Enclosure 2, Quotation Pricing Sheet.

This procurement is being solicited for full and open competition.

http://www.sam.gov/

RFQ# 473142

2.0 SCOPE OF WORK

The offeror shall provide all labor, services, materials, and equipment needed to reduce the background electromagnetic fields via noise cancellation system for the optimal performance of the newly installed Scanning Trasmission Electron Microscope (STEM) at Molecular Foundry at Lawrence Berkeley National Laboratory (LBL) in strict accordance with Enclosure 1, Draft Contract 473142.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all BSA’s technical requirements and RFQ Qualifiers, as stated herein. Any offeror that fails to provide information showing they meet all technical requirements and RFQ Qualifiers will render the offer as non-responsive.

Qualifier(s):

3.1 The offeror must have previous experience designing and installing field cancellation systems for Thermo Fisher Scientific Spectra 300 and/or Spectra Ultra STEMs at multiple locations as listed in the requirements section in the Statement of Work, Exhibit A.

The offeror shall provide references for at least 3 successfully delivered and installed comparable field cancellation systems. The references shall include the name of the organization, contacts, phone numbers, and e-mail addresses.

3.2 The Offeror shall be able operate and comply within the safety and security requirements of a Department of Energy National Laboratory environment (see Draft Contract and attachments).

If YES, the Offeror shall confirm in writing its ability to operate and comply within the safety and security requirements of a Department of Energy National Laboratory environment and in accordance with the DRAFT Contract and attachments.

3.3 The offeror must have base of operations within reasonable distance from LBNL (<100 miles) to facilitate rapid installation and future service and recalibration requirements?

The offeror shall provide the address of their closest field office.

The resulting firm fixed price order shall be subject to the terms and conditions of Enclosure 1, Draft Contract. The offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The offeror shall not construe any noted exceptions to be accepted by BSA.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date in time listed in box f, on page 1 of this

RFQ.

Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. The anticipated award date is around February 2026.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

• Electronic submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to sandra.moran@bnl.gov with the BSA RFQ Number 473142 in the Subject Line.

All questions must be submitted in writing by the due date and time listed in box e, on page 1 of this RFQ to sandra.moran@bnl.gov with informational copy to Maile Nichols mnichols@bnl.gov . Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document as Enclosure 2. Prices shall be quoted in U.S. dollars, FOB, Destination [or DAP, if international drop shipping to final destination], (freight included) including any Import Duties, customs and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may prevent BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly encouraged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration, free of charge, from the Association of Procurement Technical Assistance Centers (APTAC), or by contacting the Federal Help Desk at 866-606-8220. By signing the enclosed Quotation Pricing Sheet, AMS Form-043, you are certifying that you are registered in SAM.

Note: Foreign Offerors are not required to be registered in SAM and can fill out Enclosure 3, AMS Form-050 Annual Representations & Certifications instead.

5.3 Representations and Certifications.

Enclosure 3, AMS-Form-050 is only required for Offerors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications mailto:sandra.moran@bnl.gov mailto:mnichols@bnl.gov

AMS-Form-050 must be on file with BSA’s Procurement and Property Management Division before a contract can be placed. Enclosure 3 AMS-Form- 050 has been included for informational purposes. At the time of award the successful offeror will be asked to complete this form if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.

7.0 OTHER REQUIRED FORM AND DOCUMENTS:

At the time of award, the successful offeror may be asked to complete the following forms:

• Vendor ACH Authorization Form, Enclosure 4

• W-9 Form, Enclosure 5

• W-8 Form, Enclosure 6 (must be completed in lieu of the W-9 Form if offeror is foreign)

8.0 ENCLOSURES:

Enclosure 1 - Draft Contract 473142 with Applicable Exhibits Enclosure 2 - AMS Form 043 Quotation Pricing Sheet Enclosure 3 - AMS Form 050 Annual Representations & Certifications Enclosure 4 - Vendor ACH Authorization Form Enclosure 5 - Form W-9 Enclosure 6 - Form W-8 (applicable only if offeror is foreign)