RFQ 426550f.pdf

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631 344-2244

Fax 631 344-5878 pulley@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

August 4, 2023

Subject: Request for Quotation (RFQ) No. 426550 Bus Transportation Service

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S.

Department of Energy (DOE) herewith solicits your quote for bus transportation service as outlined in the Draft Purchase Order.

2.0 SCOPE OF WORK

The Offeror shall provide bus transportation service in strict accordance with the attached Draft Purchase Order.

3.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet, must be received by BSA no later than 5:00 PM local time on August 18, 2023. Award is expected to be made on or about August 28, 2023. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by one of the two following methods:

• Email submissions must include a scanned copy of the signed Quotation

Pricing Sheet. Emails will be sent to pulley@bnl.gov with the BSA RFQ Number in the Subject Line.

4.0 PRICING AND SUPPORTING DOCUMENTATION

4.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

4.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM). Registration can be performed on line at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, you are certifying that you are registered in SAM.”

5.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

The resultant firm fixed price purchase order shall be subject to the terms and conditions of Enclosure 1.

6.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation, however, should you have any questions, please contact the undersigned. All questions must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a quotation, kindly reply in writing and return all of the attachments.

Sincerely, Carol Pulley Senior Contract Specialist

Enclosures: A. Draft Purchase Order 426550 B. Pricing Sheet AMS Form-043 C. BNL Statement of Work dated 5/9/2023 http://www.sam.gov/ http://www.sam.gov/