RFQ 36C26224R0152_1 - final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26224R0152 07-01-2025

Bill Cook 602-795-4289 08-01-2025

12:00 PST

36C262

NCO 22

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 650 E. Indian School Rd.

Phoenix AZ 85012

X 100

X

541330

$25.5 Million

N/A

36C691

Department of Veterans Affairs VA Greater Los Angeles Healthcare System

11301 Wilshire Blvd.

Los Angeles CA 90073

36C262

NCO 22

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

This is a Request for Proposal to provide Industrial Hygiene services at the VA Greater Los Angeles Healthcare

System (VAGLAHS).

Period of Performance is 10/01/2025 - 09/30/2028.

Please provide response directly to william.cook2@va.gov.

X 1

William T. Cook

VA-VHA-RPOW-2023-0061

36C26224R0152

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 CONTRACT PRICE INFORMATION

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 STATEMENT OF WORK

B.5 IT CONTRACT SECURITY

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.4 52.216-18 ORDERING (AUG 2020)

C.5 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.6 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

C.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

C.12 MANDATORY WRITTEN DISCLOSURES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION

D.2 PRICE WORKSHEET

D.3 REFERENCE CONTRACT WORKSHEET

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

NCO 22

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 CONTRACT PRICE INFORMATION

This is an Indefinite Delivery, Indefinite Quantity, (IDIQ) contract with fixed-priced line items, which may result in a contract award. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

The guaranteed minimum amount for this contract is $1,000.00. The maximum aggregate value of the orders that can be placed under the contract is $7,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum amount.

The period of performance for this IDIQ contract is October 1, 2025, through September 30, 2028.

Pricing information for each contract year is included below.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

UNIT

PRICE AMOUNT

0.00 HR __________ _______________

Industrial Hygiene Services

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services PRODUCT/SERVICE CODE: F111 - Environmental Systems Protection - Multiple Pollutant Support

0001AA

1.00 HR __________ _______________

Senior Industrial Hygienist Nonpersonal Services (2 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AB

Junior Industrial Hygienist Nonpersonal Services (1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AC

Certified Asbestos Consultant (CAC) Nonpersonal Services (1

FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AD

Certified Site Surveillance Technician (CSST) Nonpersonal

Services (1 FTE) Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AE

Ergonomist Nonpersonal Services (1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AF

Drone Pilot/Photographer Nonpersonal Services (1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AG

Lead/Mold/IAQ Assessment Specialist Nonpersonal Services (1

FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AH

Occupational Health & Safety and Industrial Hygiene Specialist

Nonpersonal Services (1 FTE) Contract Year: One (1) POP Begin: 10-01-2025

POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AJ

Compliance Officer Nonpersonal Services (1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AK

Vehicle Operator/Maintenance Technician Nonpersonal Services

(1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0001AL

Environmental Analyst Nonpersonal Services (1 FTE)

Contract Year: One (1) POP Begin: 10-01-2025 POP End: 09-30-2026 PRINCIPAL NAICS CODE: 541330 - Engineering Services

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AA

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AB

Junior Industrial Hygienist Nonpersonal Services (1 FTE) Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AC

Certified Asbestos Consultant (CAC) Nonpersonal Services (1

FTE)

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AD

Services (1 FTE) Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AE

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AF

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AG

FTE)

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AH

Nonpersonal Services (1 FTE) Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AJ

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AK

(1 FTE)

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

1001AL

Contract Year: Two (2) POP Begin: 10-01-2026 POP End: 09-30-2027 PRINCIPAL NAICS CODE: 541330 - Engineering Services

0.00 HR __________ _______________

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AA

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

PRODUCT/SERVICE CODE: F111 - Environmental Systems

2001AB

Junior Industrial Hygienist Nonpersonal Services (1 FTE)

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AC

Certified Asbestos Consultant (CAC) Nonpersonal Services (1

FTE)

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AD

Services (1 FTE) Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AE

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AF

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AG

FTE)

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AH

Nonpersonal Services (1 FTE) Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AJ

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AK

(1 FTE)

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

2001AL

Contract Year: Three (3) POP Begin: 10-01-2027 POP End: 09-30-2028 PRINCIPAL NAICS CODE: 541330 - Engineering Services

B.4 STATEMENT OF WORK

VA Greater Los Angeles Healthcare System (VAGLAHS) – Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Emergency Management Support Services (EMSS) for VAGLAHS

GENERAL INFORMATION `

1. Title of Project: Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Emergency

Management Support Services (EMSS) for VAGLAHS.

2. Background: The VA Greater Los Angeles Healthcare System (VAGLAHS), part of the VA Desert

Pacific Network (VISN 22), consists of the campus of the West Los Angeles VA Medical Center (VAMC), a teaching hospital, and its Sepulveda Ambulatory Care Center (ACC) in Los Angeles, California, as well as nine (9) Community Based Outpatient Clinics (CBOCs) in a 5-county area of Southern California. This critical healthcare system serves more than 84,000 veteran patients annually, including the execution of more than 1.3 million outpatient visits and more than 8,000 inpatient visits.

The VAGLAHS Occupational Safety & Health (OSH) Office is charged with ensuring patients, visitors, and employees in these facilities experience safe and healthy operational conditions in accordance with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO, or simply “Joint Commission”), Occupational Safety and Health Administration (OSHA) and VA public health standards established by VHA Directive 7701, the Comprehensive Occupational Safety and Health Program, among other prevailing regulations. This office is also responsible for safety processes on all VAGLAHS construction, renovation, and historic preservation job sites, plus it conducts new build activation inspections to verify that new buildings are free of hazards before occupation. Construction projects on the primary medical center campus have increased dramatically in accordance with Master Plan 2022, including development of a new metro rail station, a new hospital, and more than 1,200 new units of veteran housing, plus a new Community Based Outpatient Clinic is due to be activated soon.

Further, the closely affiliated and collocated VAGLAHS Emergency Management office is responsible for systemwide emergency management and planning functions that buttress, support, and interoperate with the functions and responsibilities of the OSH office. This means the VAGLAHS OSH office requires the support services of a contractor with Industrial Hygiene, Occupational Safety and Health and Emergency Management support experience specific to VA medical care facilities.

Several additional factors impact the services performed: the pending Joint Commission Accreditation Task Force survey scheduled for 2026, for which intensive preparation is already underway; the construction and activation of the new on-campus mass transit metro station in 2027;

and the 2028 Los Angeles Summer Olympics. These three (3) major events occur in rapid succession between 2025 and 2029, with no time between events to deescalate the pace of work, and many mission critical milestone tasks occurring in parallel.

To summarize, to manage these significant projects while continuously ensuring patients, employees, and visitors are safe from hazards, VAGLAHS requires the comprehensive support services of a contractor that possesses demonstrable experience in Industrial Hygiene, Occupational Safety and Health, Construction Management Support Services (CMSS) to include Construction Engineering for safety, and Emergency Management Support Services (EMSS) to include activities like drone operation and operation and maintenance (O&M) of emergency response trailers, specifically for major healthcare campuses.

3. Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform IH, OSH, CMSS, and EMSS-related non-personal services to support VAGLAHS within the following functional areas (listed alphabetically):

• Accident, illness, mishap, and near-miss investigations support, to include root cause analysis, sampling and testing, OSHA 300 documentation, etc.

• Administrative, clerical, and office support including regional travel administration, printing and distribution of VA employee training materials, coordination of interagency meetings, etc.

• Aerial surveillance via federally licensed drone operation (for emergencies like wildfires as well as for construction site surveillance and mapping, among other functions).

• Annually required Industrial Hygiene surveys.

• Asbestos, Lead, and Mold services, to include sampling, interfacing with accredited laboratories and interpreting the lab reports, monitoring and reporting upon the progress of third-party remediation and abatement firms, etc.

• Construction management support services (CMSS) and construction engineering support services, primarily for safety (like lockout/tagout, inspecting barriers and fencing, inspecting hazard communications signage, confined space entry program management, review of third-party Safety and Accident Plan submittals, etc.). Related specialized knowledge of hazard control for historic preservation projects.

• Egress inspections, training, and rehearsals (egress from individual buildings, from construction trenches, from the downtown campus if there is a local major event like an earthquake, etc.).

• Emergency planning and response support services, including participation in local and regional joint public-private exercises and drills (involves VAGLAHS, law enforcement, UCLA medical system, and others).

• Environmental analysis and reporting, including response to spills and administration of the Green Environmental Management System (GEMS) program.

• Equipment inventory support (ergonomic equipment, testing and sampling devices, emergency trailer components and subsystems, etc.)

• Ergonomics services, including workstation analyses and transport, set up and tear down of specialized equipment. Formal investigations of complaints from VA employees that may have ergonomic origins.

• Indoor Air Quality (IAQ) services including sampling and testing, accredited laboratory interface, respiratory fit testing programs, reports and analyses containing hazard control recommendations for Government review.

• Joint Commission survey preparation services, including documentation requirements.

• Exposure assessment for chemical, physical, biological hazards

• Confined space identification, baseline assessment and markings

• Annual Lockout/tagout procedures review

• Annual emergency wash/shower inventory, evaluation, and testing

• Annul Laser system inventory

• Personal Protective Equipment (PPE) assessment

• Job Hazard Analyses (JHAs) and maintenance of JHA and PPE libraries.

• Library maintenance (includes technical standards and specifications, equipment manuals, regulatory meeting documentation, regulatory filings, Safety Data Sheets for each site, building code documents, reference guides like the OSHA permissible exposure limits (PELs) and the annual exposure level documents from organizations like National Institute for Occupational Safety and Health Threshold Limit Values (TLVs®) etc.)

• Pandemic/epidemic planning and response (i.e., contingency plans and exercises in case of events like widespread bird flu transmission to humans)

• Policy, program, and Standard Operating Procedure (SOP) development.

• Respirator fit test program and respirator medical evaluation program.

• Trailer maintenance and operation for emergency response trailers, including during joint exercises with agency partners like UCLA and the Los Angeles Sheriff’s Department.

• Training and education program for government employees covering a wide array of topics to be delivered monthly, quarterly, and annually, plus related curriculum and training material development, updates, and delivery.

• Unsafe condition investigations/Health Risk Workplace Assessments.

• Violence preparedness.

• Related Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Environmental support services as required by the OSH Office Chief.

4. Deliverables: The Contractor shall produce and deliver the following deliverables in a timely fashion in accordance with deadlines set by the Chief of the Occupational Safety and Health Office:

• Monthly Status Reports (MSRs).

• Annual Industrial Hygiene Survey Reports.

• Indoor Air Quality Monitoring Reports as needed.

• Job Hazard Analyses (JHAs).

• Hazard Assessment Reports as needed.

• Industrial Hygiene Training Materials as needed.

• Medical Surveillance Reports as needed.

• Multimedia, e.g., drone audio and video recordings.

• Quarterly Performance Reports.

• Exposure assessment for chemical, physical, biological hazards

• Confined space identification, baseline assessment and markings

• Annual Lockout/tagout procedures review

• Annual emergency wash/shower inventory, evaluation, and testing

• Annul Laser system inventory

• Personal Protective Equipment (PPE) assessment

• Job Hazard Analyses (JHAs) and maintenance of JHA and PPE libraries

5. Performance Period: The period of performance is a (1) year base period, 04/01/2025 - 03/31/2026, plus up to two (2) one-year ordering periods, with an ultimate contract completion date of 03/31/2028.

6. Type of Contract: Firm-Fixed-Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) with funded task orders.

7. Place of Performance: Work shall be performed at the West Los Angeles VA Medical Center at 11301 Wilshire Boulevard, Los Angeles, CA 90073-1003, as well as at the following affiliated VAGLAHS locations:

• Arcadia Community Based Outpatient Clinic (CBOC), 7 West Foothill Boulevard, Suite D, Arcadia, CA 91006-2367

• Bakersfield Community Based Outpatient Clinic (CBOC), 1801 Westwind Drive, Bakersfield, CA 93301-3028

• East Los Angeles Community Based Outpatient Clinic (CBOC), 5426 East Olympic Boulevard, Commerce, CA 90022-5113

• Lancaster Community Based Outpatient Clinic (CBOC), 340 East Avenue I, Suite 108, Lancaster, CA 93535-1941

• Los Angeles Community Based Outpatient Clinic (CBOC), 351 East Temple Street, Los Angeles, CA 90012-3328

• San Luis Obispo Commerce Community Based Outpatient Clinic (CBOC), 1288 Morro Street, Suite 200, San Luis Obispo, CA 93401-6302

• Santa Barbara Community Based Outpatient Clinic (CBOC), 4440 Calle Real, Santa Barbara, CA 93110-1002

• Sepulveda Ambulatory Care Center, 16111 Plummer Street, Sepulveda, CA 91343-2036

• Santa Maria Community Based Outpatient Clinic (CBOC), 1550 East Main Street, Santa Maria, CA 93454-4819

• Ventura Community Based Outpatient Clinic (CBOC), 5250 Ralston Street, Ventura, CA 93003-

7318.

• Vet Center locations within GLA

8. GENERAL REQUIREMENTS

Contractor personnel may receive daily assignments from the OSH Chief in response to changing operational conditions; however, the contractor is responsible for all employee performance management and oversight, to include oversight of all timekeeping, travel, and deliverables development. The contractor team shall be responsible for supporting the OSH department by performing the following types of functions, tasks, and responsibilities:

8.1 Accident, illness, mishap, and near-miss investigations support, to include root cause analysis, sampling and testing, OSHA 300 documentation, etc. Contractor personnel shall help capture prompt documentation of all incidents, including interviewing subjects and witnesses, photographing scenes, collecting document or other exhibits, etc. They shall prepare summary reports containing all OSHA 300 required data points, perform root cause analysis, and recommend corrective actions that use specific, measurable, achievable, relevant, and time-bound (SMART) methodology. They shall track the completion of the corrective actions that are customer-approved and update the case files accordingly.

The contractor may be called upon to assist with trend analysis.

8.2 Administrative, clerical, and office support including regional travel administration, printing and distribution of VA employee training materials, coordination of interagency meetings, etc. The contractor shall render whatever administrative, clerical, and office support tasks are necessary to maintain the operations and records of the OSH office in an organized fashion. These activities may include, but are not limited to, preparing timely regulatory filings and reports, developing meeting agendas, and composing correspondence or bulletins for employee audiences. Additional tasks will include leading and participating in meetings and seminars; recording official meeting minutes; collecting and analyzing metrics; and developing assorted reports, summaries, briefings, and budget proposals. In support of the OSH office the contractor shall work on proposed schedules, slide decks, and presentations for leadership; compose Monthly Status Reports (MSRs) to summarize the amount and type of services provided, the number of IH & OSH reports submitted, and the status of contract funding levels; and interface with accredited laboratories, third party remediation contractors, and other vendors, suppliers, or teaming partners.

8.3 Aerial surveillance via federally licensed drone operation (for emergencies like wildfires as well as for construction site surveillance and mapping, among other functions). The contractor shall provide a licensed, traveling drone pilot and drone to render aerial surveillance of VAGLAHS construction sites, emergency situations, and special events. The contractor shall submit high definition, high fidelity video recordings with clear audio and/or still images extracted from such videos to the IH & OSH Chief for situational awareness, regulatory compliance, and incorporation into data libraries. All drone flights shall be operated in accordance with Federal Aviation Administration regulations, to include the appropriate clearances and approvals before commencing flight operations.

8.4 Annually required Industrial Hygiene surveys. The contractor shall conduct comprehensive annual surveys of the workplace to identify potential hazards, such as airborne contaminants and/or possible sources of noise, heat stress, and/or radiation, among other potential hazards. Documents shall identify, at a minimum, physical, chemical, and biological hazards of the workplace, and provide recommendations for engineering controls, administrative controls, and personal protective equipment

(PPE) to control the hazards. Recommended workplace control measures shall have the maximum efficiency at the lowest cost to ensure federal OSHA compliance and to reduce employee exposures and liabilities. The contractor shall also assist in the development and implementation of PPE programs and selection and purchase of PPE to protect employees and maintain compliance with current federal OSHA standards. (Please note, the IH surveys in question are not the same as the Annual Workplace Evaluations, or AWEs, which assess the physical condition of VA facilities.)

8.5 Asbestos, Lead, and Mold services, to include sampling, interfacing with accredited laboratories and interpreting the lab reports, monitoring, and reporting upon the progress of third-party remediation and abatement firms, etc. The contractor’s California Certified Asbestos Consultant (CAC), Certified Site Surveillance Technician (CSST), and/or Lead/Mold/IAQ Assessment Specialist shall collaborate as necessary to coordinate and execute the VAGLAHS Asbestos, Lead, and Mold Monitoring Program.

Upon request, the contractor shall conduct bulk surveys, asbestos air sampling, lead based paint testing, recommend abatement specifications, and/or develop specific safety and health plans to address discrete risks. Furthermore, the contractor shall:

• Perform OSHA mandated 3-year sampling of all buildings that contain friable asbestos.

• Perform potential mold-Indoor Air Quality (IAQ) investigations with the assistance of the Industrial

Hygienist, as needed. Update the master asbestos and lead survey annually and as necessary to ensure accuracy.

• Perform asbestos survey, lead based paint inspection, and mold investigation of areas with suspect asbestos containing materials, lead based paint, and mold contamination.

• Collect routine and non-routine bulk samples of unknown suspect materials for asbestos, mold, and lead to quantify contents on an as needed basis.

• Provide on-site surveillance of asbestos, lead, and mold abatement activities work to ensure compliance with regulatory standards.

• Be on-site during all abatement work activities and conduct a pre-inspection of the work area.

Conduct perimeter/area monitoring using Phase Contrast Microscopy (PCM) samples in accordance with OSHA, Environmental Protection Agency (EPA), Housing and Urban Development (HUD) and other applicable protocols.

• Perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surrounding area from regulated area activities.

• Perform unannounced visits to spot check overall compliance of abatement work in accordance with specifications. These visits may include any inspection, monitoring, and testing inside and outside the regulated area and all aspects of the operation, except personnel monitoring.

• Provide support to the Contracting Officer’s Representative (COR) such as evaluation of submittals from the Abatement Contractor and resolution of unforeseen developments.

• Perform final inspection and testing of the regulated area or building at the conclusion of the abatement and clean-up work to certify compliance with VA requirements.

• Conduct final inspection and perform clearance monitoring of asbestos projects which are accomplished through post visual inspection and clearance sampling using Transmission Electron Microscopy (TEM) samples in accordance with EPA protocols.

• Conduct assessments of areas where there is suspect mold contamination or indoor air quality problems. Air and bulk samples may be taken to quantify contamination problems.

• Conduct asbestos and lead surveys on an as-needed basis to assess risk and exposure to employees.

Each survey shall consist of a visual inspection as well as the collection of bulk and air samples to accurately quantify presence of lead or asbestos.

• Maintain appropriate chain of custody over the samples and the affiliated documentation for shipment of samples to the analytical laboratory. Interface as necessary with each accredited laboratory to process and analyze results.

• Have all data, inspection results, and testing results generated by the contractor available to the abatement contractor for information and consideration. The contractor shall cooperate with and support the abatement contractor for efficient and timely completion of all projects. The monitoring and inspection results of the contractor shall be used by the VA to issue any stop removal orders to the abatement contractor during abatement work and to accept or reject a regulated area or building as decontaminated.

• Have all air sampling and analysis data recorded on VA Form 10-0018. Report all sample results to the VA Senior Industrial Hygienist or OSH Chief.

• The contractor shall submit reports to the COR within 14 calendar days after the completion of each inspection. In cases where samples must be evaluated by an external laboratory, a preliminary report shall be submitted within 14 calendar days, with the final report due within 14 calendar days after the receipt of the sampling data from the laboratory. The contractor shall ensure that all reports comply with OSHA, JC, and VA safety regulations.

8.6 Construction management support services (CMSS) and construction engineering support services contractor shall review lockout/tagout procedures, inspect barriers and fencing, inspect hazard communication signage, review confined space entry program management, and perform review of third-party Safety and Accident Plan submittals, etc.

8.7 Egress inspections, training, and rehearsals (egress from individual buildings, from construction trenches, from the downtown campus if there is a local major event like an earthquake, etc.).

At least annually, the contractor will perform a comprehensive review of egress points at each VAGLAHS facility to ensure they function as designed and are not blocked or impeded by vehicles, furnishings, fixtures, or other obstructions. Should obstructions or other problems be encountered, such a broken window or door hardware, or blocked roadways, the contractor shall coordinate with the Facilities Engineering department to order a repair or change. After completion, the contractor shall verify the repair or change was made safely and correctly and verify the functionality of the egress route. The contractor shall also make recommendations to the OSH Chief as pertains to new or improved maps, signage, and wayfinding to facilitate emergency egress.

8.8 Emergency planning and response support services, including participation in local and regional joint public-private exercises and drills (involves VAGLAHS, law enforcement, UCLA medical system, and others). Contractor personnel will perform emergency planning and response support services as directed by the OSH Chief or his delegate. Tasks to be performed may include maintaining storage lockers on site for law enforcement use, participating in exercises as necessary (e.g., serving as a role player, manning an emergency response trailer, capturing aerial drone recordings, etc.) Please also refer to item 8.19 pertaining to support services for the emergency response trailers, specifically.

8.9 Environmental analysis and reporting, including response to spills and administration of the (GEMS) program. Contractor personnel shall provide Center for Engineering, Occupational Safety and Health (CEOSH), Certified Unified Program Agency (CUPA), Spill Prevention, Control, and Countermeasure (SPCC), and similar environmental compliance requirements support. Additional duties shall include compiling and submitting wastewater reports; waste manifest summaries; hazardous waste statistics, and recycling program data; coordinating inspections and compliance with various local, country, state, and federal agencies including but not limited to Los Angeles Sanitation, Los Angeles Fire Department, California Department of Public Health, and South Coast Air Quality District; developing specialized spill kits and spill response presentations specific to particular chemicals; training staff on proper handling and disposal of waste and spills; and related environmental analysis and reporting.

8.10 Equipment inventory support (includes ergonomic equipment, testing and sampling devices, emergency trailer components and subsystems, etc.) The contractor’s logistician shall maintain and update the IH & OSH equipment inventory, including managing the warranties issued by Original Equipment Manufacturers (OEMs) and coordinating warranty work or calibrations by OEM representatives. The logistician shall maintain the library of OEM manuals, receipts, isometric drawings, and technical specifications such that it can be searched and used by other department members.

The contractor shall check in and check out equipment and maintain records of which individuals have loaned or used the equipment to prevent loss. The contractor shall monitor the general condition and wear and tear levels of the equipment and report significant defects to the OSH Chief to determine the best course of action: repair or replace component, contact OEM about warranty work, suggest third party repair service for consideration, or recommend disposal. The contractor shall also perform quote research for the OSH Chief to support new equipment purchases.

8.11 Ergonomics services, including workstation analyses and transport, set up and tear down of specialized equipment, and formal investigations of complaints from VA employees that may have ergonomic origins. The contractor shall provide ergonomics training, workstation assessments, and related workplace assessments to prevent repetitive motion injuries as well as other unhealthy conditions that may develop from improper use of furniture, fixtures, or equipment.

The contractor shall identify potential high-risk work groups and provide formal recommendations to modify workstations or work processes to reduce or eliminate injury potential. Assessments shall consist of comprehensive workplace evaluations, to include collection of relevant drawings, photographs, video recordings, measurements, modeling, calculations, biomechanics, and interviews. Ergonomic evaluations are part of the overall industrial hygiene program and are conducted annually through workplace surveys, upon request, and with occurrence of injury. Follow-ups shall be conducted on high-risk work areas and employees identified through surveys.

The contractor shall be responsible for maintaining a tracking log, ergonomic report binders, and files, and shall coordinate ordering of ergonomic items for use by VA employees to ensure the ergonomic requirements are addressed. The contractor shall interface with the human resources and interior design departments, as necessary, on appropriate ergonomic equipment for workman's compensation approvals.

The contractor shall provide written reports and recommendations within 14 calendar days after the ergonomic assessments are completed.

8.12 Indoor Air Quality (IAQ) services including sampling and testing, accredited laboratory interface, respiratory fit testing programs, reports and analyses containing hazard control recommendations for Government review. The contractor shall regularly and upon request collect and analyze air samples to assess employee exposure to possible airborne contaminants to include asbestos, airborne disease particles (e.g, Legionnaire’s disease), excessive dust and mold spores, etc.

Most complaints about IAQ from employees will only require a memorandum of record (MOR). Each MOR requires the following details: the date the initial concern was raised as well as the details of the concern, when the contractor followed-up on the concern, and the proposed results/recommendations. The memorandum shall be completed within five (5) working days of the issue survey. The memorandum shall be kept on the share drive and a hard copy shall be kept in an “Indoor Air Quality” binder located in the Occupational Safety & Health Department.

For incidents that require sampling, the contractor shall investigate reports of increased illnesses, such as colds, flu, asthma, weakness, burning eyes, itching skin, rashes, sore throats, allergies, lethargy, headaches, etc. Additionally, the contractor shall test, evaluate, and make recommendations to correct indoor air quality problems, such as ventilation, air circulation, temperature, mold, bacteria, chemicals, allergens, asbestos, and lead. The contractor shall review and report any suspected error in reports received from laboratories.

The contractor shall also be responsible and shall have capability and equipment to respond to wildfire related indoor air quality concerns at all sites. Additionally, the contractor shall monitor, and make recommendations to correct indoor air quality problems.

The contractor will also be responsible for monitoring and reporting upon the work progress of third-party remediation and abatement contractors who are tasked with eliminating and reducing IAQ hazards. The contractor shall submit reports to the COR within 14 calendar days after the completion of the inspection.

In cases where samples must be evaluated, the contractor shall submit a preliminary report within 14 calendar days, with the final report due 14 calendar days after the receipt of the sampling data.

8.13 Joint Commission survey preparation services, including documentation requirements. The next JCAHO survey for VAGLAHS is in August 2025. The OSH Office is responsible for the safety and healthfulness of the entire environment of care (EOC), meaning it must ensure all departments are ready to pass the survey without receiving any red flags. The contractor will render preparatory support as directed by the OSH Chief.

8.14 Job Hazard Analyses (JHAs) and maintenance of JHA libraries. The contractor shall develop and update (JHAs) in standard OSHA or VAGLAHS format to evaluate the potential risks associated with identified jobs and then recommend appropriate control measures, to include physical, administrative, and other types of controls. The contractor shall maintain the library of JHA documents and/or convert legacy JHAs from paper to digital format for inclusion in the JHA library. The contractor shall conduct trend analysis or root cause analysis to identify other jobs or tasks that require JHA implementation.

8.15 Library maintenance (includes technical standards and specifications, equipment manuals, regulatory meeting documentation, regulatory filings, Safety Data Sheets for each site, building code documents, reference guides like the OSHA permissible exposure limits (PELs) and the annual exposure level documents from organizations like NIOSH Threshold Limit Values (TLVs®) etc.). The IH & OSH Office maintains several different libraries of paper and digital assets that the contractor shall monitor and update regularly, to include a library of Safety Data Sheets (SDS), formerly known as Material Safety Data Sheets, at each VAGLAHS facility. VAGLAHS is currently using the CEOSH website and Verisk 3E database server, where 97,000 chemical product Safety Data Sheets are maintained, so the contractor shall already have familiarity with using these systems daily. For each location at VAGLAHS requiring SDS, the contractor shall ensure updated chemical inventories and SDS are maintained in each required area. Additionally, they will ensure online hazardous chemical training, testing, and tracking, chemical categorization and safe use guides, chemical compatibility storage checklists, and hazardous waste tracking files are maintained, accessible, and properly used in each required area. The 3E database SDSs are archived, and the contractor will have access to archived SDS. The 3E service comes with a variety of options and enhancement modules that can be configured based on the contractor’s Environmental Health and Safety (EHS) information management needs.

8.16 Pandemic/epidemic planning and response (i.e., contingency plans and exercises in case of events like widespread bird flu transmission to humans, or a resurgence of COVID-19). The contractor shall monitor pandemic news and guidance issued by the Centers for Disease Control (CDC), OSHA, the Joint Commission, and other federal, state, and local regulatory bodies to develop summary reports for the OSH Chief. The contractor shall work with the OSH office on recommended pandemic response actions monthly, weekly, or more frequently based on current guidance from regulatory organizations. The contractor shall participate in the development and distribution of each pandemic response plan and develop training and education materials to communicate pandemic response plan concepts to VAGLAHS personnel, veteran patients, and visitors.

8.17 Policy, program, and Standard Operating Procedure (SOP) development. The contractor shall assist the OSH Chief with reviewing existing IH & OSH policies, programs, and Standard Operating Procedures (SOPs) on a regular rotating schedule to recommend possible improvements, updates, or corrections. The contractor shall participate in developing new policies, guidelines, and procedures in response to new and emergent operational conditions. The contractor shall assist the Chief by developing action item lists for implementation of newly issued federal and state policies.

8.18 Respirator fit test program and respirator medical evaluation program. The contractor shall assist the Respirator Fit Test Program at each VAGLAHS site to ensure that qualified fit testers are readily available to assist VA employees who use respirators during their daily work, plus ensure all affected VA medical care employees are fit tested annually. Fit test records shall be maintained and archived. Fit testing may be qualitative, quantitative, or both. In addition, the Contractor shall coordinate with a third party to render and manage the records of respirator medical evaluations.

8.19 Trailer maintenance and operation for emergency response trailers, including during joint exercises with agency partners like UCLA and the LA Sheriff’s Department. The contractor shall prepare trailers for participation in drills as well as fort response to actual incidents. Contractor personnel shall operate, maintain, and transport assorted trailer models, and assist with set up at events.

They will also perform minor troubleshooting and repair work or coordinate warranty work with Original Equipment Manufacturers (OEMs) or third-party repair companies. Any repairs requiring a contract are not authorized to be performed without coordination with the COR and authorization from a Contracting Officer.

8.20 Training and education program for government employees covering a wide array of topics such hazard communications, hearing conservation, powered industrial trucks, and ergonomics shall be delivered monthly, quarterly, and annually. This includes related curriculum and training material development, updates, and delivery. The contractor shall develop and execute a comprehensive training and education program that is designed for effective in-person and online delivery. The contractor shall develop, update, and deliver curricula, presentations and slide decks, handouts, test and quiz instruments, and related deliverables to administer training and measure how well government personnel adopt the concepts and procedures.

The contractor shall provide training that is tailored to various types of VA employees, which include but are not limited to healthcare workers, groundskeepers, housekeeping, VA police, the textile care shop, warehouse personnel, maintenance and operations personnel, other labor categories to be determined by the COR or designee. Sign-in sheets for all training shall be scanned and maintained in the OSH share drive and the original hard copies shall be kept in the Industrial Hygiene office area. A copy of the sign-in sheet and any training session handouts used shall be submitted to the OSH Chief for archiving.

Training topics shall include all the following, but additional topics may be added in response to changing operational conditions such as pandemics or expansion of VAGLAHS facilities, among others:

1. Asbestos: How to identify, safely handle or contain, report, reduce, and eliminate the risk.

2. Aseptic procedures.

3. Blood borne pathogen SOPs.

4. Chemical storage and handling SOPs.

5. Confined space entry SOPs.

6. Decontamination SOPs.

7. Electromagnetic Radiation (EMR) SOPs.

8. Emergency egress: learning the location of exits, standard emergency egress procedures, and conducting egress drills/rehearsals with after action reviews to recommend continuous process improvement strategies.

9. Ergonomics in the workplace.

10. Hazard communication systems.

11. Hazardous waste accumulation points, segregation, and labeling

12. Laser Safety

13. Lockout/tagout of energized systems.

14. Pandemic response SOPs.

15. Proper use of PPE.

16. Slip, trip, and fall prevention.

17. Safety Data Sheets: How to access, read, understand, and apply SDS to daily work activities.

18. Spill response.

19. Violence prevention SOPs and conflict resolution tactics.

20. Powered industrial truck (PIT) such as electrical pallet jack, scissor lift, backhoe, forklifts, etc.

21. National Fire Protection Association 70E

8.21 Unsafe condition investigations/Health Risk Workplace Assessments. Upon receipt of a report of possible unsafe conditions at a VAGLAHS site, the contractor shall visit the site to document and investigate the circumstances, interview witnesses, collect data, perform sampling (if necessary) and document all pertinent variables. The contractor shall, if required, operate drones to surveil affected area(s) from a safe distance. The contractor shall assess and analyze the incident data set to perform root cause analysis and develop a summary report with remediation or corrective action recommendations, to be delivered to the VAGLAHS OSH Office Chief for action.

Further, the contractor shall conduct Health Risk Workplace Assessments (HRWAs) in accordance with VHA Directive 7701 procedures when directed to do so by the OSH Chief. HRWAs evaluate the health standing of individual workers and/or workforce cohorts by examining the individual, interpersonal, organizational, and environmental factors that impact employee health.