RFQ - 36C25926Q0834.docx

Request for Quote (RFQ): Uninterrupted Power Supply (UPS) Maintenance Support Services at the VHA-MS Topeka and VHA-MSCC Fort Riley KS (36C25926Q0834)

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

· SITE VISIT: There is no site visit for this solicitation requirement.

· QUESTIONS: The deadline for all questions is 12:00pm MT, September 18, 2026.

Those unable to attend the live Q&A session may still submit their questions. All questions must be submitted in writing, via email, no later than the question cut-off date marked above.

All questions and answers from the live Q&A session as well as other written questions will be answered officially through an amendment to the solicitation on SAM.gov after questions deadline.

· QUOTES: Quotes are to be provided to John.Cheng2@va.gov no later than 12:00pm MT, September 22, 2026.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0834. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 811210 with a business size standard of $34 Million. This solicitation is Open Market Unrestricted.

(v) Price/Cost Schedule – List of Line Items Base Year Period: 9/25/2026 – 9/24/2027

Option Year 1 Period: 9/25/2027 – 9/24/2028

Option Year 2 Period: 9/25/2028 – 9/24/2029

Option Year 3 Period: 9/25/2029 – 9/24/2030

Option Year 4 Period: 9/25/2030 – 9/24/2031

Grand Total Summary

(vi) Description of Requirements for the items/Services to be acquired:

* Quotes for Labor Hours shall only include Billable Labor Hours at the physical location of per the SOW.

* The Annual Parts Allowance is a Government-established annual not-to-exceed dollar amount for corrective unscheduled maintenance repair parts, set in the Price/Cost Schedule.

*Technical capability will be evaluated on whether the offeror can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

*Failure to provide the required documents and/or information (information documents and quote by the solicitation deadline will result in the vendor’s offer not being considered for award.

STATEMENT OF WORK (SOW):

**See attachment**

(vii) Location of Work for Delivery and acceptance of Services at:

VHA-MS Topeka, KS 3401 SW 21st Street, Bldg 9 Topeka, KS 66604

VHA-MSCC Fort Riley, KS Bldg 409 Pershing Court Fort Riley, KS 66442

(viii) 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition

(a) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(b) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(c) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(d) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(e) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(f) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(g) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

Submission of quote shall include the following volumes: (I) Technical capability offered to meet the Government requirement and (II) Price.

Volume I - Technical capability qualifications to meet the Government’s requirements:

The offeror shall, at a minimum, submit documentation/proof of the following:

(1) Company Experience. Evidence of a minimum of three (3) years of verifiable experience performing maintenance and repair services on commercial UPS systems of 100 kVA or greater (SOW Section 6.1).

(2) Demonstrated Technical Capability. Evidence of the capability to service Liebert (Npower, EXM) and Staco Energy (FLE-series) UPS/UPM systems identified in SOW Section 5, through any one or more of: manufacturer-authorized service provider status; OEM-issued training certification; equivalent third-party technical certification; or documented past performance on comparable UPS systems. Evidence must correspond to the specific OEM platforms in SOW Section 5 (SOW Section 6.2).

(3) Technician Qualifications. For technicians proposed to perform work, evidence that each will meet the requirements of SOW Section 6.3, including: (a) a valid electrical license or registration recognized by the jurisdiction where work is performed (City of Topeka for Topeka-site work; applicable Fort Riley installation credentialing), or equivalent documented UPS technical training from an OEM or accredited training program; (b) a minimum of three (3) years of hands-on UPS maintenance experience; (c) current OSHA 10-Hour General Industry certification; and (d) current Lead Compliance/Exposure Control training per 29 CFR 1910.1025 (SOW Section 6.3).

(4) Supervisor Qualifications. Evidence that the proposed supervisor meets all technician requirements and holds a minimum OSHA 30-Hour General Industry certification (SOW Section 6.4).

The offeror shall also submit a written performance approach describing how the offeror will meet the requirements of the SOW, to include but not limited to:

(5) Performance Approach. A written description of how the offeror will meet the SOW requirements, including: scheduling of semi-annual UPS and battery-cabinet PM and quarterly battery checks (SOW Section 7); corrective/unscheduled and 24/7 emergency repair response, including the eight (8)-hour on-site and one (1)-hour remote-acknowledgment response times (SOW Sections 8 and 9); thermal-runaway monitoring and response (SOW Section 7.8); reporting and recordkeeping via Field Service Reports (SOW Section 10); and the offeror's approach to the site-specific access constraints at Fort Riley (no loading dock or elevator; battery cabinets ~4,710 lbs) (SOW Section 12.1).

(6) Subcontractor Disclosure (if applicable). If any portion of the work will be subcontracted, identify the subcontractor(s) and delineate the work to be self-performed by the offeror as Prime versus performed by each subcontractor.

Volume II – Price Price - The vendor offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Offerors should provide a quote using the Price/Cost Schedule sequence and descriptions to facilitate easy comparison between offers during the evaluation phase. Offerors are welcome to also provide their own additional documentation of a more detailed breakdown quote specific to their services.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition.

ADDENDUM to RFO 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate offers/quotations:

Factor 1. Technical capability qualifications to meet the Government’s requirements Factor 2. Price Factor 3. Past performance

(c) Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers:

Factor 1. Technical Capability to meet the Government’s requirements: The offer will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

Factor 3. Past Performance: The vendor offeror is not required to submit past performance references, questionnaires, or supporting documentation as part of their offer. The Government will evaluate each Offeror's past performance to assess the relative risk associated with the Offeror's likelihood of successfully performing the requirements of this solicitation. Past performance will be evaluated based on the Government's independent assessment of the Offeror's record of performance on relevant prior or ongoing contracts. The Government will independently obtain past performance information through any and all available sources, including but not limited to:

· Contractor Performance Assessment Reporting System (CPARS) records;

· The System for Award Management (SAM.gov) and other federal award databases reflecting the Offeror's history of Government contract awards;

· Direct communication with Contracting Officers, Contracting Officer's Representatives, or other Government personnel who have administered contracts previously or currently performed by the Offeror;

· Publicly available information, including customer or client reviews, industry reporting, and other open-source information relevant to the Offeror's performance history.

The Government reserves the right to consider past performance information from any Federal, state, local, or commercial contract the Offeror has performed that is relevant to the scope of this requirement, regardless of whether that contract is identified by the Offeror in its proposal. An Offeror with no identifiable relevant past performance history will not be evaluated favorably or unfavorably on this factor and will receive a neutral rating.

**The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government.**

If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive.

(End of Addendum to 52.212-2)

(x) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.

(xi) The following RFO clauses are incorporated by reference:

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS. (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) The In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:

VAAR Clauses are incorporated by reference as follows:

VAAR Provisions are incorporated as follows:

RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to John.Cheng2@va.gov by 12:00pm MT, September 22, 2026.

(xv) Name and email of the individual to contact for information regarding the solicitation:

John Cheng John.Cheng2@va.gov