Vendor Questions and Answers.docx
DOCX document 20 KB Posted
- Solicitation number
- 36C25926Q0834
About this file
This is a Vendor Questions and Answers document for RFQ 36C25926Q0834, providing clarifications on requirements for Uninterrupted Power Supply (UPS) maintenance support services at two Department of Veterans Affairs locations in Kansas. The document addresses four key inquiries from potential offerors regarding equipment specifications, facility access conditions, contractor experience qualifications, and applicable wage determinations.
The responses clarify critical operational details: battery specifications have been revised to identify EnerSys 12HX540-FR units (12V, 106 lbs each) across all four UPS cabinets at both locations; the Fort Riley facility lacks a receiving dock and elevator access to the UPS area, requiring contractors to transport equipment via stairs and provide appropriate material handling equipment and personnel; the Government permits prime contractors to meet the three-year verifiable company experience requirement through documented subcontractor experience, provided the prime contractor maintains overall contract administration, scheduling, coordination, quality control, and performance responsibility; and Service Contract Labor Standards apply with separate wage determinations for each location—Shawnee County (WD #2015-5339) for the Topeka VHA-MS facility and Riley County (WD #2015-5337) for the Fort Riley VHA-MSCC facility, both accessible through SAM.gov. The solicitation closing date is September 24, 2026 at 12:00 PM MT, with responses to be submitted to John.Cheng2@va.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ Amendment - 36C25926Q0834 0001.docx | DOCX document | |
| Revised - Statement of Work for Amendment 0001.docx | DOCX document | |
| Contract Opportunities 36C25926Q0834.docx | DOCX document | |
| Statement of Work.docx | DOCX document | |
| RFQ - 36C25926Q0834.docx | DOCX document |
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Text version
Vendor Questions/Request For Information (RFI) and Answers:
1. For accuracy, please provide the size/model of batteries that are currently in the NPower and eXM units listed in Table 3 below:
Table 3 – Batteries (individual cells/units within each cabinet)
| Assoc. Cabinet# |
| Make |
| Model |
| QTY |
| 1 |
| Liebert |
| Npower |
| 40 |
| 2 |
| Liebert |
| Npower |
| 40 |
| 3 |
| Liebert |
| Npower |
| 40 |
| 4 |
| Liebert EXM |
| 47SA080HAC01S48 |
| 24 |
Answer:
Please review the Revised - Statement of Work for Amendment 0001, the changes are highlighted in yellow.
Table 3 – Batteries (individual cells/units within each cabinet)
| Assoc. Cabinet# |
| Make |
| Model |
| QTY |
| Individual Battery Voltage |
| Weight |
| 1 |
| EnerSys |
| 12HX540-FR |
| 40 |
| 12V |
| 106 lbs |
| 2 |
| EnerSys |
| 12HX540-FR |
| 40 |
| 12V |
| 106 lbs |
| 3 |
| EnerSys |
| 12HX540-FR |
| 40 |
| 12V |
| 106 lbs |
| 4 |
| EnerSys |
| 12HX540-FR |
| 24 |
| 12V |
| 106 lbs |
2. Since Fort Riley location does not have elevator or dock access, how many flights of stairs are there to get to the UPS units?
Answer: Please review the Revised - Statement of Work for Amendment 0001, the changes are highlighted in yellow. The building does not have a dedicated receiving dock; however, it is equipped with elevators to all floors and UPS cabinets.
12.1 Facility Loading and Access
| Site |
| Loading Dock |
| Elevator |
| Access Notes |
| Topeka |
| Available |
| Available |
| Dock and elevator support movement of heavy equipment to the UPS/battery area. |
| Fort Riley |
| Not available |
| Not available |
Available No dedicated receiving dock or elevator. Elevator are available for all floors and to support the UPS systems. equipment, parts, and material handling must be conducted via stairs.
The Contractor is responsible for providing material handling equipment and personnel appropriate to each site's access conditions, including stair-capable equipment/methods for Fort Riley, consistent with the battery cabinet weights identified in Section 5.2. The Contractor shall account for these site-specific access constraints in its proposed staffing and equipment approach.
3. The RFQ requires evidence of a minimum of three years of verifiable company experience performing maintenance and repair services on commercial UPS systems of 100 kVA or greater. The solicitation also permits subcontracting and requires offerors to identify subcontractors and delineate the work to be performed by the prime and each subcontractor.
Would the Government permit an offeror to satisfy the three-year company experience requirement through the documented experience of its proposed subcontractor(s) who will actually perform the UPS maintenance and repair services, with the prime contractor responsible for overall contract administration, scheduling, coordination, quality control, and performance?
Answer: Yes, the offeror may provide their proposed subcontractor(s)’ technical documents for RFQ evaluation review.
4. The RFQ incorporates the Service Contract Labor Standards requirements. Can you confirm the applicable wage determination for this solicitation, or let us know where it is posted if it is included separately?
Answer:
For the VHA-MS Topeka Location: 3401 SW 21st Street, Bldg 9, Topeka, KS 66604 is Shawnee County - Service Contract Act WD #: 2015-5339 Link: https://sam.gov/wage-determination/2015-5339/31
For the VHA-MSCC Fort Riley, KS Location: Bldg 409 Pershing Court, Fort Riley, KS 66442 is Riley County – Service Contract Act WD #: 2015-5337 Link: https://sam.gov/wage-determination/2015-5337/31
File details come from the government source that posted it. Updated .