RFQ 36C25726Q0362 STX Grounds Maint.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

671-26-3-5060-0043

36C25726Q0362 03-30-2026

Joseph A. Leyte 210-237-0509 04-20-2026

10AM CST

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X 100

X

561730

$9.5 Million

N/A

X

SEE STATEMENT OF WORK

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

STX GROUNDS MAINTENANCE SERVICES

See Statement of Work and Price/Cost Schedule for details.

See Addendum to Instructions to Offerors for submission requirements. Failure to provide a complete offer will result in removal from further consideration for award.

See Basis of Award for the evaluation method.

See CONTINUATION Page

X 1 http://www.fsc.va.gov/einvoice.asp

36C25726Q0362

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION – Base Year ITEM INFORMATION – Option Year I ITEM INFORMATION – Option Year II ITEM INFORMATION – Option Year III ITEM INFORMATION – Option Year IV

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 17

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.4 BASIS FOR AWARD

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Joseph A. Leyte Contracting Officer Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 210-237-0509 Joseph.Leyte@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Joseph.Leyte@va.gov

B.2 STATEMENT OF WORK

1. GENERAL

1.1 General: This is a non-personal services contract to provide ground maintenance services.

The Government shall not exercise any supervision or control over the service providers providing the services described herein.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, transportation, equipment, supplies, facilities, supervision, and other items and non- personal services necessary to perform the services as defined in this Statement of Work. The Contractor assumes all liability risks for work performed under this contract. The Contractor must assume total liability for all contract employees. The Contractor shall perform to the standards of the contract.

1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

1.4 Type of Contract: The government will award a firm fixed-priced contract.

1.5 Service Contract Act: The Service Contract Act applies to this contract. Current Service Contract Act Wage Determinations for the service areas will be attached to the contract.

Employees performing under this contract must be paid at least the pay and fringe benefits described therein.

1.6 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.7 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration.

Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the Contracting Officer to the Contractor.

1.8 Invoices: Invoices are to be submitted electronically; monthly, in arrears of the start of the services performed each month. Invoices must include the IFCAP (Integrated Funds Control Point) obligation number (Finance purchase order number) assigned during each period of performance to ensure timely payment. Electronic invoices can be submitted at no additional cost at the VA Vendor Information System (VIS) website https://www.fsc.va.gov/fsc/einvoice.asp. The COR is responsible for the acceptance of services invoices and/or the processing of receiving reports for the services provided to the government.

1.9 Progress Meetings: The Contractor agrees to attend periodic progress meetings. The Contracting Officer, COR, and/or other government personnel, as deemed appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer will appraise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues. The Contractor’s attendance at these meetings will be at no additional cost to the government.

1.10 Work Stoppage/Delays: The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

2. BACKGROUND

The South Texas Veterans Health Care System (STVHCS) Organizational Experience Service, Grounds Section, has an ongoing requirement for grounds maintenance/landscaping services for the Audie L. Murphy Memorial Veterans Hospital (ALMD).

The objective of the services are to provide grounds maintenance/landscaping to the ALMD Medical Center grounds, 7400 Merton Minter Street; to include, a detached parking lot (P-

9) located across the street from the main hospital on Wurzbach Road, Villa Serena Domiciliary located at 4455 Horizon Hill Boulevard, STVHCS Fisher House located at 7485 Wurzbach Road and the Polytrauma Transitional Rehabilitation Program (PTRP) located at 4949 Gus Eckert Road.

APPROACH AND METHODOLOGY

It shall be the Contractor’s responsibility to design a method and system of how best to deliver the services to meet the Government’s quality and performance requirements. The requirements contained herein are all performance-based with a focus on desired result and outcome. This represents a challenge to the Contractor to develop and apply innovative and efficient approaches to the contract requirements. Performance-based contracting is a result of the overall shift in government management toward commercial business practices.

The Contractor will respond to comments and complaints from patrons and address them to the Contracting Officer or the COR immediately. In the event of malfunctioning equipment, the Contractor will make every effort to immediately correct the problem to ensure patron satisfaction. If the problem is systemic, the Contractor will submit a plan of correction to the Contracting Officer or the COR.

https://www.fsc.va.gov/fsc/einvoice.asp

It is the Contractor’s responsibility to obtain required Personal Protective Equipment (PPE) for each of their employees and ensures that they are wearing, using, maintaining and storing equipment properly.

The purpose of this scope of work is to define the lawn maintenance tasks that will be performed on the client's property to ensure a healthy, well-maintained lawn throughout the duration of the contract.

DESCRIPTION AND SCOPE OF WORK

ALMD Hospital, Fisher House1 & 2, Villa Serina, and PTRP Grounds Maintenance

A. Lawn Care/Landscape

1. All VA properties will be mowed weekly during the growing season or as needed by weather. Bi-weekly during the fall and winter months.

a. Maintain grass at 3 inches or industry standards, whichever is the best recommendation from the contractor.

b. All clumps, piles and windrows will be scattered, blown or otherwise removed.

c. All sidewalks, curbs, and driveways will be edged and string trimmed, paying special attention to areas where patients are getting therapy so as not to create falling or tripping hazards.

d. Contractor shall repair and maintain irrigation systems on VA owned properties in partnership with VA Facilities Maintenance (Grounds) and make sure that they comply with SAWS water codes and restrictions.

e. Contractor will provide seasonal color plants in designated areas to enhance the overall appearance of all STVAMC grounds

f. Trees, signs, poles and other free-standing objects will be trimmed so as not to damage the object. The grounds will be blown with blowers or vacuums to remove all clippings from sidewalks, streets and pedestrian ways. Grass areas will be free from clumps and windrows.

g. Application of pre-emergent or post-emergent as needed to maintain healthy lawn especially in front of the building’s main entrances.

h. The Contractor will remove all debris generated because of this effort from VA Medical Center grounds at no additional cost to the VA at the end of the working day.

2. All work will be conducted on Thursday and/or Friday beginning at 8:00 A.M.

during normal duty hours (8:00 A.M. to 4:30 P.M.). Any work that must be completed outside of normal hours or on weekends will be coordinated between the Contractor and the COR, with no less than a five (5) working day notice.

Services will be required once a week, during normal duty hours.

B. Tree/ Shrub maintenance

1. Contractor will trim shrubs at the Audie L. Murphy VA Hospital grounds, Villa Serena, Fisher House parking lot areas and all detached parking lot areas in accordance with standard practices of the trade. In general, overgrown shrubs along the main entrance and surrounding the exterior of the main parking lot, to include the shrubs adjacent to all buildings will be trimmed to a height of approximately 4 feet. (This will be evaluated on a section- by- section basis, keeping the natural shape of the shrub intact.).

a. All other shrubs will be trimmed to applicable heights so as not to block windows or obstruct pedestrian traffic flow.

b. Clippings from shrub trimming will be promptly bagged or otherwise loaded and removed from VA Medical Center grounds.

c. Old and newly cut leaves from underneath the shrubs, along with debris and other foreign matter will be raked and removed from the grounds

d. Contractors will remove and replace dead shrubs from the VA medical Center grounds. Plants that die must be replaced in accordance with local Conservation procedures in mind.

i. Soil will be tilled and amended in preparation for new plants.

ii. Same will apply to seasonal color beds

e. Contractor will remove trees that are identified by VA staff that are safety concerns, any trees damaged by weather, or any trees that must be removed due to construction that are not included in the project scope of work.

i. Trees damaged by weather are considered emergencies and must be addressed immediately

Weekly intervals

1. Mowing

2. String line trimming around the entire property and perimeter

3. Trimming shrubs as needed

4. Tree trimming and grooming as needed from top to bottom

5. Edging and blowing walkways, curbs, granite areas and paths

6. De-weeding plant beds

7. Mulch main entrance and around Polytrauma 2 x per year

a. Remove excess mulch as needed as to not create bad conditions for plants and trees

8. Pick up, bag and remove leaves especially during heavy leave falls

9. Fertilize adjacent to all buildings at Audie Murphy, Fisher House, Villa Serena, and

PTRP 2 x per year. To include pre-emergent in and post emergent.

As needed/ as requested Quarterly

1. Install sod

2. Planting trees and shrubs

3. Prepare and provide seasonal color for planting beads

4. Removal of dead or dying plants

5. Replace dead or dying plants

6. Fertilize and add soil to low areas and around irrigations and electrical boxes

7. Spray granite islands with pre-emergent and Roundup for weed control

8. PM and repair irrigation systems to keep them operating at required code

B. 2 Hours of work

All work will be conducted on Thursday and/or Friday beginning at 8:00 A.M. during normal duty hours (8:00 A.M. to 4:30 P.M.). Any work that must be completed outside of normal hours or on weekends will be coordinated between the Contractor and the COR, with no less than a five (5) working day notice. Services will be required once a week, during normal duty hours.

C. Sweeping/Vacuum of all Parking lots

Contractor will provide all necessary barriers, cones and equipment to block parking lot scheduled for cleaning. Work will not be accomplished during periods of rain and /or wet weather.

Contractor is responsible for sweeping all paved parking lots, roadways and warehouse loading dock areas, including the parking lot P-9 (across the street from main hospital on Wurzbach Road).

Contractor is to blow out or vacuum all corners, curbs, sidewalks, car stops and parking lot islands of leaves and trash. All trash and debris picked up by the Contractor will be the sole responsibility of the Contractor to remove at no extra cost to the VA.

Contractor will pay special attention to parked cars. The Contractor is responsible for damage to vehicles as a result of the negligible or unintentional actions by the Contractor in the service performance of the contract. Any debris blown on parked cars will be removed by Contractor.

Contractor will make sure any rocks, on all paved surfaces, are picked up and disposed of.

C.1 Hours of work. Work will be accomplished twice a month on Friday evenings (after 5:00 PM) Saturday or Sunday.

5.2 Villa Serena Domiciliary Grounds Maintenance

A. LAWN MAINTENANCE:

Contractor is required to mow, trim, edge and blow all turf areas of the Villa Serena Domiciliary grounds. The grounds will be mowed to a height of 3 to 4 inches (whichever is more applicable).

All clumps, piles and windows will be scattered, blown or otherwise removed. The grounds will be trimmed using string trimmers, edger or other apparatus.

Lawn and grounds must present a smooth even appearance after mowing, trimming and or edging. All concrete abutments, sidewalks and curbs will be edged. Trees, signs, poles and other free-standing objects will be trimmed so as not to damage the object. The grounds will be blown with blowers or vacuums to remove all clippings from sidewalks, streets and pedestrian ways. Grass areas will be free from clumps and windrows. The Contractor will remove all debris generated because of this effort from the Villa Serena Domiciliary grounds, and will not use the facilities dumpsters, trash receptacles, etc. for disposal. The week or weeks that mowing is not required, due to dry weather or extremely wet weather, hedges may be pruned instead of mowing, at the discretion of the COR.

All refuse generated by the services shall be removed at the end of the working day.

B. SHRUB MAINTENANCE:

Contractor will trim shrubs at the Villa Serena Domiciliary grounds in accordance with standard practices of the trade. In general, overgrown shrubs will be trimmed to a height of approximately 4 feet. (This will be evaluated on a section-by- section basis, keeping the natural shape of the shrub intact.) All other shrubs will be trimmed to applicable heights so as not to block windows or obstruct pedestrian traffic flow. Clippings from shrub trimming will be promptly bagged or otherwise loaded and removed from the Villa Serena Domiciliary grounds. Old and newly cut leaves from underneath the shrubs, along with debris and other foreign matter will be raked and removed from the grounds.

5.3 STVHCS FISHER HOUSE 1 & 2 GROUNDS MAINTENANCE

A. LAWN MAINTENANCE

Contractor is required to mow, trim, edge and blow all turf areas of the STVHCS Fisher House grounds. The grounds will be mowed to a height of 3 to 4 inches (whichever is more applicable).

All clumps, piles and windows will be scattered, blown or otherwise removed. The grounds will be trimmed using string trimmers, edger or other apparatus. Lawn and grounds must present a smooth even appearance after mowing, trimming and or edging. All concrete abutments, sidewalks and curbs will be edged. Trees, signs, poles and other free- standing objects will be trimmed so as not to damage the object. The grounds will be blown with blowers or vacuums to remove all clippings from sidewalks, streets and pedestrian ways. Grass areas will be free from clumps and windrows. The Contractor will remove all debris generated because of this effort from the grounds, and will not use the facilities dumpsters, trash receptacles, etc. for disposal.

The week or weeks that mowing is not required, due to dry weather or extremely wet weather, hedges may be pruned instead of mowing, at the discretion of the COR.

All refuse generated by the services shall be removed at the end of the working day.

B. SHRUB/TREE MAINTENANCE:

Contractor will trim shrubs at the grounds in accordance with standard practices of the trade. In general, overgrown shrubs will be trimmed to a height of approximately 4 feet. (This will be evaluated on a section- by- section basis, keeping the natural shape of the shrub intact.). All other shrubs will be trimmed to applicable heights so as not to block windows or obstruct pedestrian traffic flow. Clippings from shrub trimming will be promptly bagged or otherwise loaded and removed from the grounds. Old and newly cut leaves from underneath the shrubs, along with debris and other foreign matter will be raked and removed from the grounds.

C. Irrigation

Contractor shall repair and maintain irrigation systems on VA owned properties in partnership with VA Facilities Maintenance (Grounds) and make sure that they comply with SAWS water codes and restrictions.

a. PM must be done once a month to ensure irrigation is working properly and to identify and repair what is not working as designed.

5.4 PTRP GROUNDS MAINTENANCE

A. LAWN MAINTENANCE

Contractor is required to mow, trim, edge and blow all turf areas of the PTRP grounds. The grounds will be mowed to a height of 3 to 4 inches (whichever is more applicable). All clumps, piles and windows will be scattered, blown or otherwise removed. The grounds will be trimmed using string trimmers, edger or other apparatus. Lawn and grounds must present a smooth even appearance after mowing, trimming and or edging. All concrete abutments, sidewalks and curbs will be edged. Trees, signs, poles and other free-standing objects will be trimmed so as not to damage the object. The grounds will be blown with blowers or vacuums to remove all clippings from sidewalks, streets and pedestrian ways. Grass areas will be free from clumps and windows. The Contractor will remove all debris generated because of this effort from the PTRP grounds, and will not use the facilities dumpsters, trash receptacles, etc. for disposal. The week or weeks that mowing is not required, due to dry weather or extremely wet weather, hedges may be pruned instead of mowing, at the discretion of the COR. Contractor will PM irrigation system and make repairs as needed to make sure the system is working in compliance with SAWS code. All refuse generated by the services shall be removed at the end of the working day.

A.1. Hours of work:

Work will be accomplished on Thursday and/or Friday beginning at 8:00 A.M. during normal duty hours (8:00 A.M. to 4:30 P.M.). Any work that must be completed outside of normal hours will be coordinated between contractor and building representatives with no less than a five (5) working day notice.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 Government Furnished Property: None

6.2 Government Furnished Services:

The Contractor may use the available utilities (water, electricity), if necessary, while in the performance of the contract services. Available utilities are not to be used for other Contractor projects or contracts.

6.3 Audie L. Murphy VA Hospital grounds working schedule.

1. Weekly

1. Mow and trim front entrance area of hospital from Merton Minter Blvd to include:

(a) Under canopy and left side of front entrance of hospital,

2. Audie L. Murphy Statute Island & Polytrauma Courtyard

(a) No work in these areas between 1130 and 1230

3. Front triangle area,

4. Both sides of road as you enter and exit the main entrance of hospital

(b) Mow and trim all around Audie L. Murphy to include: 1. Parking lot #3

2. Parking lot #6

3. Front of CLC (Community Living Center)

4. CLC patio

5. GLA/GLB patio

6. AMM patio

7. Spinal Cord Courtyard

8. Outside perimeter (Merton Minter Blvd, Melrose Holmgren, Wurzbach Rd.)

9. Front, back and all sides of Polytrauma building, including courtyard behind.

(b) Parking lot #9 and Villa Serena:

1. Mow and trim around parking garage at P-9,

2. Ensure no debris is blown on any vehicles parked in back lot of P-9,

3. Mow and trim around triangle in P-9 facing Von Scheele Drive,

(a) Mow and trim Fisher House: 1.

1. Front center and left side and right side of entrance

2. Back and sides of Fisher House,

3. PM irrigation system & make repairs and adjustments as needed

4. String trimming all around fences of the Fisher House

(b) Mow Trim Polytrauma Transitional Program

1. Front triangle with flagpole,

2. Front, back and sides of PTRP,

3. Outside perimeter to include island on Gus Eckert

4. Trim shrubs and remove weeds from plant beds,

5. String trimming all around fences of the PTRP

6. PM irrigation system & make repairs and adjustments as needed

(End of Statement of Work)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION – Base Year

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO ___________ ____________

Audie L. Murphy VA Medical Center campus to include P9 parking garage. Grounds maintenance in accordance with the SOW.

Contract Period: Base POP Begin: 06-09-2026 POP End: 06-08-2027

STX Fisher House. Grounds maintenance in accordance with the

SOW.

Contract Period: Base

Villa Serena Domiciliary. Grounds maintenance in accordance with the

SOW.

Contract Period: Base

Polytrauma Transitional Rehabilitation Program (PTRP). Grounds maintenance in accordance with the SOW.

Contract Period: Base

GRAND TOTAL ____________

ITEM INFORMATION – Option Year I

ITEM

NUMBER

DESCRIPTION OF

garage. Grounds maintenance in accordance with the SOW.

Contract Period: Option 1 POP Begin: 06-09-2027 POP End: 06-08-2028

SOW.

Contract Period: Option 1

SOW.

Contract Period: Option 1 maintenance in accordance with the SOW.

Contract Period: Option 1

ITEM INFORMATION – Option Year II

NUMBER

DESCRIPTION OF

garage. Grounds maintenance in accordance with the SOW.

Contract Period: Option 2 POP Begin: 06-09-2028 POP End: 06-08-2029

SOW.

Contract Period: Option 2

SOW.

Contract Period: Option 2 maintenance in accordance with the SOW.

Contract Period: Option 2

ITEM INFORMATION – Option Year III

ITEM

NUMBER

DESCRIPTION OF

garage. Grounds maintenance in accordance with the SOW.

Contract Period: Option 3 POP Begin: 06-09-2029 POP End: 06-08-2030

SOW.

Contract Period: Option 3

SOW.

Contract Period: Option 3 maintenance in accordance with the SOW.

Contract Period: Option 3

ITEM INFORMATION – Option Year IV

NUMBER

DESCRIPTION OF

garage. Grounds maintenance in accordance with the SOW.

Contract Period: Option 4 POP Begin: 06-09-2030 POP End: 06-08-2031

SOW.

Contract Period: Option 4

SOW.

Contract Period: Option 4 maintenance in accordance with the SOW.

Contract Period: Option 4

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)

FAR

Number

Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT ALTERNATE I (NOV 2021)

JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED

JAN 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS

NOV 2015

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS JAN 2025

52.219-14 LIMITATIONS ON SUBCONTRACTING OCT 2022

52.222-3 CONVICT LABOR JUN 2003

52.222-35 EQUAL OPPORTUNITY FOR VETERANS JUN 2020

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES

JUN 2020

52.222-37 EMPLOYMENT REPORTS ON VETERANS JUN 2020

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT

DEC 2010

52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL

HIRES

MAY 2014

52.222-43 FAIR LABOR STANDARDS ACT AND SERVICE

CONTRACT LABOR STANDARDS—PRICE ADJUSTMENT

(MULTIPLE YEAR AND OPTION CONTRACTS)

AUG 2018

52.222-50 COMBATING TRAFFICKING IN PERSONS OCT 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025

52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022

52.223-20 AEROSOLS MAY 2024

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1

52.223-23 SUSTAINABLE PRODUCTS AND SERVICES MAY 2024

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

52.244-

6DEV

SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

OCT 2025

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (DEVIATION)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 14 calendar days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

See attached document: 852.219-75 LOS Certificate of Compliance.

See attached document: WD 2015-5253 rv.28 dtd 12-03-2026 Bexar County.

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

(End of Provision)

FAR

Number

Title Date

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

SEP 2024

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS—REPRESENTATION

JAN 2017

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS OCT 2018

52.217-5 EVALUATION OF OPTIONS JUL 1990

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION

JUN 2020

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE (MAY 2010) NOTE MAY 2010

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

The following is incorporated into 52.212-1 as an addendum to this solicitation:

SITE VISIT:

A site visit is scheduled for April 3, 2026, beginning at the Audie L. Murphy VA Medical Center located at 7400 Merton Minter Boulevard, San Antonio, TX 78229. Contractors will meet outside of the main entrance at 9AM CDT. You will want to arrive at least 20 minutes earlier as parking is limited.

TECHNICAL QUESTIONS:

Technical questions shall be accepted by the Government in writing via email no later than 12PM CDT, April 8, 2026. Please list “Technical Questions 36C25726Q0362” in the subject line of the e-mail and send to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov. Please include in your questions and the section of the solicitation/page number that your question is referring to.

OFFER SUBMITTAL INSTRUCTIONS:

1) Offeror must submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF)

1449 of the solicitation directly to Joseph A. Leyte, Contracting Officer, at Joseph.Leyte@va.gov. Subject line of e-mail shall be “Quote 36C25726Q0362”.

2) Offeror must complete and return the signed SF 1449, blocks 30a, 30b, and 30c. By signing the Standard Form (SF) 1449/Solicitation, the contractor attests acknowledgement and understanding of all solicitation requirements.

a. Must acknowledge receipt of all solicitation amendments by the offer due time/date specified, if applicable, by (a) Returning a signed copy of each amendment or – (b) Acknowledging receipt of amendment on each copy of the quote or – (c) By separate electronic communication which includes a reference to the solicitation and amendment numbers.

3) Offeror must submit the Price/Cost Schedule with unit prices rounded to the nearest hundredth. Please ensure unit price and total amounts are correct. Offeror agrees to hold the price in its offer firm for 60 calendar days from the date specified for receipt of offers.

4) Offeror must complete, sign, and return VAAR Clause 852.219-75 VA NOTICE OF

LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR

SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION).

5) Offeror shall submit a Capability Statement, not exceeding five pages, that includes a description of their technical approach, methodology, and technique used to carry out the Statement of Work.

Do not provide a recap of the Statement of Work. The agency already knows what the Statement of Work is. It is the responsibility of the quoter to submit sufficient information to convey their technical capability in meeting the requirements of the Statement of Work.

Failure to provide sufficient information that demonstrates your organization’s capabilities and methods in meeting the requirement will result in your technical approach being not technically acceptable.

6) Provide a complete list of all subcontractor companies proposed to perform work under this contract, including their business names, SAM UEI, addresses, and relevant licensing or certification information.

7) Provide a list of three other concerns and/or Government agencies for which services similar in size (dollar value) and scope (services performed) were rendered by the Offeror as the prime contractor. The list must include the name of contact, organization, a valid email address, valid phone number, contract number, synapsis of the scope of work, and total contract value. The work performed must be recent – within the past three years. Not more than one page per reference.

Items 1 – 7 listed above form a complete offer. Failure to submit a complete offer in the manner listed above will result in the removal from further consideration for award.

E.4 BASIS FOR AWARD

A. This is a competitive best value selection using Lowest Priced Technically Acceptable

(LPTA) evaluation procedures in accordance with Revolutionary FAR Overhaul (RFO) 12.203(c)(2). By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement or inability to perform or provide all services/supplies requested shall result in an offer being determined technically not capable.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

The Government will begin by reviewing each submission to ensure the minimum solicitation requirements “complete offer” have been met. The Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS, outlines the criteria that constitutes a complete offer. Failure to submit a complete offer in the manner listed in the addendum will result in removal from further consideration for award.

All remaining quotes meeting the minimum solicitation requirements will be arranged from lowest to highest priced. The lowest priced quote will be evaluated for technical acceptability. If the lowest priced quote is considered technically acceptable the evaluation will end, and award will be made against that quote. If the lowest priced quote is not technically acceptable, the next lowest priced quote will be evaluated for technical acceptability. This process will continue until the lowest priced technically acceptable quote is found.

B. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend Services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all offers relative to each other will not affect the ranking of offers based on price, unless, after reviewing the offers, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

C. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend the Term of the Contract under FAR 52.217-9 as follows:

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-1)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Joseph A. Leyte Contracting Officer Hand-Carried Address:

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd., Ste. 302 San Antonio TX 78240 Mailing Address:

Department of Veterans Affairs VISN17 Network Contracting Activity 7400 Merton Minter Blvd. (10N17/90C) San Antonio TX 78229

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)