RFQ 36C25726Q0310.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-26-3-6045-0010

36C25726Q0310 03-12-2026

Joseph A. Leyte 210-237-0509 04-20-2026

10AM CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X 100

X

238290

$22 Million

N/A

X

SEE STATEMENT OF WORK

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

EL PASO ELEVATOR MAINTENANCE SERVICE

See Statement of Work and Price/Cost Schedule for details.

See Addendum to Instructions to Offerors for submission requirements. Failure to provide a complete offer will result in removal from further consideration for award.

See Basis of Award for the evaluation method.

See CONTINUATION Page

X 1 http://www.fsc.va.gov/einvoice.asp

36C25726Q0310

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION – Base Year ITEM INFORMATION – Option Year I ITEM INFORMATION – Option Year II ITEM INFORMATION – Option Year III ITEM INFORMATION – Option Year IV

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 23

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (DEVIATION AUG 2025)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.4 BASIS FOR AWARD

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Joseph A. Leyte Contracting Officer Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio TX 78240 210-237-0509 Joseph.Leyte@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33, Payment by Electronic Funds Transfer—System For Award Management.

3. INVOICES: Invoices shall be submitted monthly in arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Joseph.Leyte@va.gov

B.2 STATEMENT OF WORK

1. General Information

a. Description of Services:

i. The El Paso Veterans Affairs Health Care System (EPVAHCS) has a requirement for a maintenance contract for the eight (8) existing elevators at the El Paso VA Medical Center. This contract is to furnish inspection, maintenance and repair services on all eight (8) passenger elevators identified in the Schedule of Elevators in this Statement of Work. This contract is a requirement to comply with VA Directive 10-95- 093.

b. Period of Performance: One year with four additional 1-year optional renewal periods.

c. Hours of Operations: Contractor to perform scope of work during regular hours from 8:00 a.m. to 4:30 p.m.

2. Definitions/Acronyms

a. CO - Contracting Officer: The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

b. COR - Contracting Officers Representative: Is responsible to furnish technical guidance and advice or generally monitor the work performed under the contract. Representatives will not be authorized to make any commitments or changes, which will affect the price, quantity, and quality or delivery terms. A Contracting Officer acting within his/her authority is the only authorized Government employee to execute all changes to a contract.

c. Elevator: Shall include all Elevators, Dumbwaiters, Lifts, Etc., to be serviced under this contract.

d. PMI – Preventive Maintenance Inspection: Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

3. Scope of Work

a. The Contractor is subject to the application of VA Directive 0710 titled

Personnel Security and Suitability Program from June 4, 2010.

b. The Contractor shall obtain all necessary licenses and/or permits required to perform the work.

c. The Contractor shall furnish all material, labor, lubricants, hydraulic fluids, supervision, tools, shipping, travel and equipment necessary to provide full maintenance services, including all adjustments, tests, parts replacement and repairs necessary to keep the elevators in continuous use at their initial performance ability (same speed, capacity, safety and efficiency) as originally specified by the equipment manufacturer as modified there after. All adjustments, repairs and modifications, must be in conform to the manufacturer guidelines and/or the following industry standards, as applicable, whichever is more stringent:

i. ASME A17.1 Safety Code for Elevators and Escalators, latest edition

ii. ASME A17.2 Inspectors’ Manual for Elevators and Escalators, latest edition

iii. ASME A17.3 Safety Code for Existing Elevators and Escalators, latest edition

iv. ANSI/NPA 70 National Electric Code, latest edition

v. Manufacturer’s requirements and specifications on inspection, maintenance, and operation of each elevator model

d. Contractor shall have in his possession throughout the term of the contract all diagnostic equipment necessary to fully maintain, test, repair, adjust or reprogram the systems.

e. The Contractor shall post a check chart for each elevator in each machine room in a conspicuous place. This check chart shall list each elevator component-showing schedule of manufacturer’s recommended frequency of inspection of each component on a weekly, semi-annually, annually or other frequency. Entries shall be to indicate the status of schedule items of maintenance work performed.

The check chart shall be kept up to date at all times and must be initialed and dated by the Contractor’s employee to indicate that the work has been accomplished. Check chart shall be available for review at the COR’s request and the Contractor will physically show the COR the completed work on request.

f. Safety tests and other tests and inspections shall be performed by the Contractor. Contractor shall perform all safety tests and other tests and inspections as recommended and required by ASME A17.1 LATEST

EDITION AND ANSI/ASME A17.2 LATEST EDITION.

g. Contractor shall be required to attach tags after testing as specified by Code, such as at the governor-releasing carrier, and oil buffer, etc.

h. Any repairs or adjustments necessary to complete a test and return the elevator to service shall be performed by the Contractor at no additional expense to the Medical Center.

i. After completion of the required tests, submit report with the proper documentation to the COR.

j. Contractor shall prepare and submit a written report on or before the third (3rd) day of each month detailing all services performed for each elevator during the previous month. This report shall be required prior to billing. If this service report is not received prior to monthly billing, invoices shall not be paid until report is received and verified.

k. All elevators provided with firefighters’ service shall be subjected monthly to Phase I recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating order in accordance with A17.1 Code.

A written record of findings on the operation shall be made by the Contractor and kept on the premises of said operation. A written report of the findings on the operations shall be documented per ASME Rule 1206.7 Maintenance of Firefighter’s Service or latest edition. The report shall be turned over to the COR within one (1) working day after completion of inspection and tests.

Testing shall be done on weekends, holidays or the hours before 6:30 AM or after 6:30 PM, at no additional cost to the Medical Center and must be coordinated with the COR prior to executing the test.

l. All tests or inspections that will remove the elevator from normal operation shall be scheduled in advance with the COR.

m. In the event that repairs are required beyond the scope of routine maintenance, the Contractor shall promptly notify the COR in writing, detailing the nature of the issue, recommended corrective actions, estimated costs, and expected timelines. No repair work shall commence without prior written authorization from the Contracting Officer. All approved repairs shall be performed by qualified personnel and shall comply with applicable safety codes, manufacturer specifications, and industry standards. Any parts or labor associated with such repairs shall be warranted in accordance with the terms outlined in the Warranty section of this agreement.

4. An adequate supply of spare parts shall be maintained at all times to ensure prompt preventive maintenance and repair services.

5. Contractor shall furnish and install on every elevator the respective data plate in accordance with ASME 17.1 section 8.9.

6. Contractor shall have all maintenance tickets signed by the COR.

7. The following performance levels shall be maintained at all times:

a. Contract speed and brake to brake flight time shall be maintained as originally installed and adjusted.

b. Leveling accuracy shall be maintained at all times.

c. Opening and closing times, door close torques of all cars shall at all times be maintained within the limits of ASME A17.1 Code with a minimum of stand open time consistent with traffic demands at each floor.

d. Door reversal on all elevators equipped with mechanical safety shoes shall always be initiated with the stroke of the shoe. Ensure all electric eyes or door detectors are working at all times.

e. Variable car and hall door open times shall be maintained in accordance with original field adjustments. Deviations from this will not be permitted unless requested and/or approved by this COR through the Contracting Officer.

f. Upon satisfactory completion of this or subsequent readjustments, a computerized elevator analyzer or similar type event recorder shall be utilized to accurately record the hall waiting time at each landing and other data necessary to establish that the system is operating at peak efficiency. Results shall be submitted and be labeled as to floor, time, date and identification of all other data and shall be delivered together with an analysis of the tapes/disks to the COR.

8. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace, as follows:

a. Machine, worm, gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

b. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

c. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

d. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

e. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

f. Hoistway door interlocks, hoistway door hangers, bottom door guides and auxiliary door closing devices.

g. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

h. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

i. Cab Lighting.

j. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

k. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

9. The Contractor shall also:

a. Examine periodically all safety devices and governors and conduct an annual no load safety test and each fifth year perform a full load, full speed test of safety mechanism, overhead speed governors, car and counterweight buffers. If required, the governor will be calibrated and sealed for proper tripping speed.

b. Maintain an adequate factor of safety, to equalize the tension on all hoisting ropes, repair and replace conductor cables and hoistway and machine room wiring.

c. Always keep car emergency light units in an operable condition, test special emergency (fireman’s service) service and emergency power circuits, where provided in accordance with Code requirements.

d. Furnish lubricants specified to the various lubrication needs.

e. Maintain a supply of contacts, coils, leads, brushes, lubricants, wiping cloths and other minor parts in each machine room for the performance of routine preventative maintenance.

f. Maintain a complete set of current, legible schematic wiring diagrams in each elevator machine room for each elevator contained therein. To the extent that any of the required schematic wiring diagrams is not available at the time of contract award, it will be the responsibility of the Contractor to provide same at no cost to the Medical Center.

g. The Contractor shall maintain a full, legible service log in each machine room and a complete, orderly chronological file including drawings, complete part lists, and copies of all service reports. The log shall list the date and time of all maintenance service performed. Each trouble call shall be fully described, including the nature of the call necessary service performed and any parts replaced. Service file shall be made available for inspection upon request, and a copy of the complete file furnished to VHCS during the first week of the last month of the normal contract term.

h. The Contractor shall maintain a separate maintenance record on each elevator and dumbwaiter. The maintenance record shall be kept in the elevator equipment room and shall be readily available for inspection by the COR or designee. The maintenance record is the property of the government and shall be turned over to the Government at the end of the contract. The maintenance record shall be a chronological file that includes the following information:

i. Date.

ii. Nature of work (i.e. PMI or call back).

iii. Description of work performed (contractor should be brief and concise).

iv. Any indication of problems experienced.

v. Initial or signature of mechanics performing work.

10. Car tops and pits are to be cleaned and painted as required. Pit cleaning will include removal of rubbish, debris, spillage, and drippings. Contractor shall furnish all the paints and material and prior to execute the materials shall be approved by the COR.

Contractor shall notify the COR, or his designee, of schedule pit cleaning. Refer to section 30) h.

11. The Contractor shall instruct his personnel that when they perform work under this contract, they shall comply with the following procedures:

a. Upon arrival at the station, the Contractor shall check in with the COR or his designee so that the VHCS will be aware of the Contractor’s presence at the facility at all times.

b. Upon each departure, Contractor will serve notice of disposition of work to the COR or designee. In addition, the contractor shall furnish the COR or his designee a copy of a work order, service sheet or other such written notification of services performed. Such reports shall include the following information:

i. Name and address of contractor

ii. Name of contractor employee(s) performing the work

iii. Date(s) work performed and hours spent.

iv. Brief description of work performed, including PMI’s and identification of equipment worked on.

v. Signature of contractor’s employee(s) and signature of COR or designee.

12. If the report is not submitted it will indicate that no inspection or maintenance was performed, and payment may be withheld and/or delayed.

13. Periodically clean hoistway including all equipment located in or moving through the hoistway, car top, car sling, safeties, appliances, pits, sills, door tracks and hangers.

Clean and paint as needed machine room floors and pits. Refer to 30) h.

14. No maintenance for card reader system in contract.

15. No device shall be acceptable that will not give full satisfaction without excessive maintenance and attention. If it becomes evident during guarantee period that device is not functioning properly or in accordance with manufacturers or specification requirements, or if in the opinion of Contracting Officer, excessive maintenance and attention must be employed to keep device operational, device shall be removed and new device meeting all requirements shall be installed as part of work until satisfactory operation of installation is obtained. Period of guarantee shall start a new for such parts from date of completion of each new installation performed, in accordance with foregoing requirements. Any components which may have suffered substantial life cycle reduction or damage due to redundant failure shall also be provided with extended guarantees.

16. Work excluded: The following work is specifically excluded from this contract.

a. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives or his employees. The Contractor shall not perform chargeable work until authorized by the CO. No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed according to the labor rate specified in the pricing schedule. Parts will be billed at actual invoiced cost.

b. Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

c. Repairs or replacement of cab enclosure, hoistway enclosures, door frames and sills, cab tile or carpet.

d. Replacement of underground hydraulic piping or hydraulic cylinder.

e. For the purpose of clarification, any item not specifically excluded shall be considered the Contractor’s responsibility.

f. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

17. Except for emergency callback service, the Contractor shall perform all work during regular working hours of regular working days 8:00 a.m. to 4:30 p.m. excluding Federal holidays, unless specifically instructed otherwise by the COR.

a. Emergency Callback Service for entrapments shall be provided 24 hours a day, seven days per week, as requested by the COR.

b. All other service interruptions shall be informed and corrected on the next working day.

18. The Contractor shall provide callback services for each elevator as follows: Callback service is defined as requests for each individual elevator, either during or after normal working hours, to correct any elevator problem or condition, which needs attention.

Callbacks during normal working hours consists of responding to VHCS to each individual elevator service call and take corrective action at the site within 1 hour for passenger entrapments, 2 hours for all other service calls. Callbacks are not to take time away from preventive maintenance and other requirements required under this contract, equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

a. The Contractor shall have service ticket on each service call signed by COR or designee. Service ticket shall identify the respective piece of equipment, description of problem, description of corrective measures taken and date and time unit was returned to regular service. Service tickets for overtime or extra charge work must be signed and a copy left with the COR. Failure to do so will result in non-payment for extra charge work.

b. If regular timework must be carried over and the Contractor wishes to continue to work beyond the Medical Center’s normal hours of operation, authorization for overtime work must be obtained from the COR before proceeding.

c. Medical Center shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work.

d. Contractor shall notify the COR or designee by telephone or in person after completion of each regular time service call and notify the Medical Center Police on overtime calls.

19. Under no circumstances will any shutdown or breakdown last longer than three (3) working days (24 working hours), from initial notification to the Contractor, without prior approval of the COR.

20. All tests, inspections, or maintenance repairs that will remove an elevator from service shall be scheduled in advance with the COR.

21. The Contractor shall comply with the following procedures when an elevator is removed from service for any reason:

a. Notify Engineering Service, COR, either by phone (915) 564-6100 Ext 6555, or in person, before removing elevator from service. If work requires more than one day, daily notification will be made. Notify Engineering Service when placing the elevator back in service. Contractor’s employees shall turn in Elevator Report Forms, which will furnish the information to the COR, Engineering Service.

22. The Contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required to, the elevator, which the Contractor considers are not covered by the contract and shall furnish a written estimate, when requested, of the cost. Final determination of responsibility will be by mutual agreement between the Contracting Officer and the Contractor.

23. When planned work requires an elevator to be taken out of service, the Contractor is requested, when possible, to use the Federal holidays listed below at no additional cost to the Medical Center.

a. New Years Day

b. Washington’s Birthday

c. Martin Luther King’s Birthday

d. Memorial Day

e. Juneteenth Day

f. Independence Day

g. Labor Day

h. Columbus Day

i. Veterans Day

j. Thanksgiving Day

k. Christmas Day

24. Inspection

a. Periodic inspections of the elevators required by the National American Standard

Safety Code for Elevators and Escalators (Latest Edition) will be performed under separate contract in accordance with existing El Paso VHCS Policy;

contractor shall provide a representative during the inspections. Upon completion of a routine inspection, the Contractor will be furnished with an inspection report listing deficiencies for which he is responsible to repair within 15 days. Items marked emergency should be corrected immediately. Under no circumstances, will the Contractor allow reported deficiencies to go uncorrected beyond the contract period.

b. The Contractor shall provide all labor and material to perform work in accordance with ASME A17.1, ASME A17.2, ASME A17.3, and ANSI/NPA 70 standards for annual, 6 months, and five year tests. The Contractor shall perform tests at the date and time specified by the EPVAHCS. Inspection of work shall be conducted by an independent inspector contracted by the EPVAHCS. Maintenance contractor performs actual test.

25. Testing

a. The following services will be performed at intervals specified in the American

National Standard Safety Code for Elevators and Dumbwaiters. The maintenance Contractor will furnish personnel to perform the 1 (one) year, and the 5 (five) year safety load test, (including weights), at no additional cost to the Medical Center. Scheduling of all tests will be handled through the COR. A Medical Center’s Contractor, authorized by the EPVAHCS, will witness all tests for the Medical Center, EPVAHCS personnel, as required; will be available for the tests.

b. The Contractor shall make available the uninterrupted services of at least one employee to accompany the inspector during the course of any inspection.

c. The yearly car safeties, governor and oil buffer tests and inspections shall comply with ASME 17.1 and this specification and in the presence of the COR and his/her representative.

d. The five-(5) year safety and buffer tests as required by the American National Standard Safety Code for Elevators and Dumbwaiters, (A17.1 and A17.2) are to be performed by the Contractor.

e. Within six (6) months prior to the termination of this contract, a representative of the COR shall make a thorough inspection of all equipment covered under this contract. The Contractor shall correct all defects found within thirty (20) calendar days. The Contractor shall notify the COR in writing that the deficiencies have been corrected and that reinspection can be made.

f. The inspectors used by the Medical Center on this contract may or may not work for the Medical Center. An outside company may be used to perform inspections as a representative of the Medical Center if so desired by the COR.

26. The following schedule for the five-year load test is required in the year 2029:

Item Location Car No. Type Capacity Make Drive

1. South P1 Pass 4000 Thyssenkrupp Traction

2. South P2 Pass 4000 Thyssenkrupp Traction

3. South P3 Pass 5000 Thyssenkrupp Traction

4. South P4 Pass 5000 Thyssenkrupp Traction

5. North T1 Freight 8000 Thyssenkrupp Traction

6. North T2 Freight 8000 Thyssenkrupp Traction 7 East E1 Pass 3500 Thyssenkrupp Hydraulic 8 Parking Garage PG1 Pass 3500 Otis Hydraulic

27. The following schedule for the annual load test (with pressure testing) is required:

Item Location Car No. Type Capacity Make Drive

1. South P1 Pass 4000 Thyssenkrupp Traction

2. South P2 Pass 4000 Thyssenkrupp Traction

3. South P3 Pass 5000 Thyssenkrupp Traction

4. South P4 Pass 5000 Thyssenkrupp Traction

5. North T1 Pass 8000 Thyssenkrupp Traction

6. North T2 Pass 8000 Thyssenkrupp Traction

28. The following elevators require the 5 year inspection and testing in 2028:

Item Location Car No. Type Capacity Make Drive

1. South P1 Pass 4000 Thyssenkrupp Traction

2. South P2 Pass 4000 Thyssenkrupp Traction

3. South P3 Pass 5000 Thyssenkrupp Traction

4. South P4 Pass 5000 Thyssenkrupp Traction

5. North T1 Pass 8000 Thyssenkrupp Traction

6. North T2 Pass 8000 Thyssenkrupp Traction

8 Parking garage PG1 Pass 3500 Otis Hydraulic

29. The following equipment requires the annual inspection and service as soon as NTP is issued:

Item Location Car No. Type Capacity Make Drive

1. South P1 Pass 4000 Thyssenkrupp Traction

2. South P2 Pass 4000 Thyssenkrupp Traction

3. South P3 Pass 5000 Thyssenkrupp Traction

4. South P4 Pass 5000 Thyssenkrupp Traction

5. North T1 Pass 8000 Thyssenkrupp Traction

6. North T2 Pass 8000 Thyssenkrupp Traction

30. Scheduled Maintenance Requirements

a. The Contractor shall be responsible for establishing an effective system for accomplishing scheduled and unscheduled maintenance, including a backlog listing of work to be accomplished. The scheduling system and backlog listing shall be available for inspection by the COR at any time.

b. Regular routine maintenance examination shall be performed at a frequency of not less than weekly for all equipment.

c. PMI’s are to be performed during administrative hours on the same day of each week. The contractor shall submit, at the beginning of the contract, to the COR, the day of the week he/she intends on performing the required PMI. If the day falls on a holiday the contractor shall perform the required PMI’s on the next business day following the holiday. The contractor shall notify the COR if he/she intends on changing the PMI day or if he/she cannot perform the PMI ON schedule.

d. PMI’s should ensure a safe and efficient level of operation, and all work relative to cleaning, lubricating, adjustment or part replacement of equipment that is necessary for the desired level of operation shall be performed by the Contractor. Each contract year, all items which rely on cleaning, lubrication, or routine part replacement shall receive such service at least once as indicated by service report. Any PMI required by the Equipment Manufacturer, and/or applicable laws, regulations, rules, ordinances, codes, etc, but not specifically identified by the Government, shall be performed by the Contractor at no additional cost to the Government. In addition, the contractor shall perform the following preventive maintenance and all necessary cleaning, lubricating, and adjusting pursuant to such maintenance at the frequencies identified.

Frequencies shall be modified if deemed necessary by the COR or designee.

e. The Contractor is responsible for replacement of all light bulbs, including lights in elevator shafts on top and bottom of cars, elevator machine rooms, etc. This shall include all lights inside the elevator cabs.

f. The Contractor shall during regular PMI visits retrieve any objects such as key, wallets, glasses, etc. dropped in elevator pit by occupants of the building. Such objects shall be turned over to VA Police personnel.

g. The Contractor must maintain the efficiency, safety and speeds specified in the contract or as designated by the manufacturer of the elevators at all times;

including acceleration, retardation, contact speed in feet per minute, with or without full load, floor to floor time and door opening and closing time.

h. Contractor shall provide qualified journeyman mechanic as a MINIMUM three four-hour days per month to find and correct any deficiencies. The days to perform this work will on Mondays, Wednesdays and Fridays unless the COR approves or instruct the contractor otherwise. If there is a holiday on the day designated the work will be performed the next business day. This is to be done above and beyond his/her repair time each week. Non emergency services/repairs shall be completed at the time of inspections unless the Contractor requests, in writing, and obtains approval to perform repair work at a later date and time. The COR or designee shall be provided written notice in a timely manner. Contractor shall complete attached weekly/biweekly PM check chart to indicate whether specified key items were found to require maintenance and the nature of service performed. The check charts shall be completed and remain in the elevator machine room when work has been completed for the day.

31. The Contractor shall provide an additional qualified journeyman mechanic at the Medical Center from 8:00 a.m. to 4:30 p.m. if normal maintenance requires two journeymen to accomplish the maintenance schedule and assist in repairs, inspections and adjustments.

32. Addition or Removal of Elevators

a. The Government reserves the right to add or remove elevators from this contract at any time. The COR will inform the Contractor as far in advance as possible for any changes in the inventory in writing and via the Contracting Officer.

b. If the Government removes an elevator from service to perform work outside the scope of the contract, the Government will deduct the monthly amount currently being paid to maintain that elevator. When the Government returns the elevator to service, monthly payment for that elevator will resume.

c. If the Government adds an elevator to the original inventory attached to this contract the rate for that elevator will be the individual rate per elevator respective to the year the elevator will be added to this contract. The contract amount will be modified to include any additional elevator until the expiration or termination of this contract

33. Experience Requirements

a. Supervision: The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or his on-site supervisors shall be available at all times when the contract work is in progress to receive notices, reports, or request from the Contracting Officer or the COR.

b. Qualifications of Elevator Mechanics: All maintenance personnel directly engaged in the work to be accomplished under the contract shall possess, prior to their employment in a journeyman mechanic’s capacity on this contract, at least 4 (four) years of recent (within the last 6 years) experience in the operations and maintenance of the kind of elevators to be maintained under this contract. The elevator mechanic shall hold a NEIP certification or equal.

c. In addition to the above requirements, the Contractor shall have a minimum of 5 (five) years' successful experience in maintaining equipment identical or similar to the equipment covered by this contract. Each offeror shall submit, as part of his offer, references for the previous 5 (five) years experience. The written references shall include, as a minimum, the name, address and telephone numbers of the specific companies and key personnel contacts.

34. Condition of Equipment

a. Upon contract award, the contractor accepts "as is" all elevator equipment specified in the contract. Failure to inspect the elevators, prior to contract award, will not relieve the contractor from performing services/repairs in accordance with the strict intent and meaning of the specifications at no additional cost to the VA.

Offerors should inspect the premises prior to submitting their offers in order to be fully aware of the scope of services required.

35. Uniforms

a. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor’s name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms.

36. Safety

a. The Contractor shall adhere to all OSHA, EPA, NFPA Life Safety Codes, and all other regulatory requirements.

b. In performance of this contract, the Contractor shall follow EPVAHCS safety policy and standard for safe work practices, and take such safety precautions as the Safety Officer or designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall comply with EPVAHCS smoking policy, which designates all interior space as non-smoking areas.

c. Patient, employee, visitors, and contractor personnel safety shall be maintained at all times. The contractor is responsible for the occupation safety and health of his/her employees. The Contractor shall comply with all applicable OSHA safety and health standards. The Contractor shall replace all safety guards, equipment, devices, etc. removed to service or repair the elevator immediately after completion of work or when leaving the job unattended.

d. The Contractor shall submit to the COR, prior to the start of the contract, the Safety Data Sheets (SDS) for all potentially hazardous materials (lubricants, cleaners, working fluids, etc.) to be used in the facility in performance of the contract, and will not use, in the facility, such materials which have not been so cleared in advance with the VHCS. SDS for new chemicals shall be furnished concurrently with arrival of the chemical on site. The Contractor shall maintain a copy of all SDS at the chemical storage site in a location accessible to VHCS personnel to assure compliance with all laws and requirements regarding the “Right to Know” law.

e. The Contractor is responsible to identify, provide and maintain all personal protective equipment required to perform the duties outlined in the contract. In addition, the contractor is responsible for identifying and providing all applicable safety programs (i.e. lockout/tag out, confined space entry, universal precautions, etc.) required when performing the work. Training on required safety programs and the proper use of PPE’s shall be provided, and documentation maintained by the contractor.

f. The Contractor shall obtain a Hot Work Permit from the Safety Office whenever soldering, welding, using a cutting torch, or other open flame, spark, or heat producing equipment. The contractor is required to follow ALL requirements outlined for the issuance of the Hot Work Permit.

g. The Contractor shall be notified of any non-compliance with the pervious provisions. The contractor shall, after receipt of such notice, immediately correct the condition and notify the contracting officer in writing that the condition has been corrected. It, in the opinion of the Safety Officer or designee the condition is life threatening he/she shall instruct the contractor to stop work until the condition has been corrected. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue and order halting of all or any part of the work, and Contractor may be held in default. The Contractor bears all costs of stop work time and correcting safety hazards.

h. The contractor shall provide within ten (10) working days after receipt of this contract a detailed listing of the following information:

i. Safety program/procedures are required to be followed by the contractor’s personnel in the performance of their duties and when such procedures are required.

j. Listing of personal protective equipment(s) required to be utilized by the contractor’s personnel in the performance of their duties. Also when equipment will be required.

k. Safety Data Sheet (SDS’S) for any chemical(s) utilized by the contractor in the performance of this contract.

l. Contractor is responsible for the supervision of all their employees while on government property. It is the Contractor’s responsibility to assure compliance with the scope of work and requirements referenced in this contract. Provisions provided in the scope of work are not intended to relieve the Contractor of this responsibility.

37. Injury or Accident

a. Contractor shall submit a written report to the EPVAHCS within five work (5) days of any incident of a major malfunction, accident or injury involving an elevator. The report shall state the cause, what and when repairs and tests were or are to be made to correct the cause of the incident.

38. Quality Control Program

a. The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified, Within five (5) work days prior to the starting date of the contract, the Contractor shall submit a copy of his program to the COR, for approval. The program shall include, but not be limited to, the following:

b. An inspection system covering all the services described in the contract. A checklist used in inspecting contract performance during regularly scheduled or unscheduled inspections. The name(s) of the individual(s) who will perform the inspection.

c. The checklist shall include every area of the Contractor’s operation as well as every task required to be performed.

d. A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Medical Center inspectors point out the deficiencies.

e. A file of all inspections conducted by the Contractor and the corrective action taken.

This documentation shall be made available to the Medical Center upon request, at any time during the term of the contract.

39. Emergency Telephone Numbers

a. The Contractor shall provide the COR with pertinent emergency telephone numbers, in order to summon assistance in case an emergency develops. At least one of the emergency telephone numbers shall be manned twenty-four

(24) hours per day. This information shall be provided in writing to the COR, prior to the contract start date.

40. Information Relating to Conduct of Contractor’s Employees

a. The Contractor shall prohibit his employees form disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Medical Center use.

b. Contractor shall require his employees to comply with the instructions pertaining to conduct and other regulations called to the Contractor’s attention by the CO/COR, Federal Protective Officers, Inspectors, etc.

41. Contractor shall use fire fighters service test log for monthly and yearly log, starting October to September.

42. General Information

a. The Contractor shall immediately notify the contracting office and contracting officer’s representative (in writing) of the existence of the development of any defects in, or repairs required to the elevators which the contractor considers he is not responsible for under the terms of the contract, and shall furnish him a written estimate of the cost to make necessary repairs. The contracting officer reserves the right to make final determination of the responsibility. The contacting officer also reserves the right to solicit the services of other contractors to make said repairs. The Government reserves the right to perform emergency repairs to any elevator which is disabled if, in the Government’s opinion, it jeopardizes patient or employee safety.

b. The Contractor shall ensure that the elevator pits(s) and elevator machine room(s) are kept clean and free from dirt and debris. Contractor shall clean all HOISTWAY(s), pit(s) and machine rooms once a month to remove dust and debris accumulation.

c. The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station.

Particular attention is drawn to the fact that the El Paso VHCS is a NO SMOKING Facility. Smoking is not permitted in any building (including Penthouses and elevator pits).

d. Contractor shall have use of station telephones to make business calls related to Medical Center’s equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones.

43. SUPPLIES OR SERVICES AND PRICES/COSTS

a. The Contractor shall furnish all parts, materials, labor and transportation necessary and incident to providing full Preventative Maintenance Service of elevators/vertical transport equipment specified in Schedule of Elevators in accordance with Terms, Conditions and Specifications of the contract. The contract shall be for one (1) year from date of award with four (4) one year options renewals. Provide hourly labor rates for general and emergency elevator repairs/services that are caused by negligence, misuse and/or vandalism and not covered under the Scheduled Preventative Maintenance Services. Hourly rates shall include all travel to and from the VA Medical Center. Parts shall be listed separately on the repair invoice less any discount percentage your company can offer.

b. FULL PREVENTIVE MAINTENANCE PROGRAM (FPMP) SERVICE FOR

ELEVATORS AND DUMBWAITERS IN THE DEPARTMENT OF VETERANS

AFFAIRS MEDICAL CENTER, EL PASO, TX.

44. Warranty

a. The Contractor shall provide a one (1) year warranty covering all parts, labor, materials, and transportation associated with any approved work performed under the scope of this agreement. This warranty shall commence upon the date of completion and acceptance of the work and shall ensure that all services and materials meet the required standards of quality and performance.

(End of Statement of Work)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION – Base Year

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ _________________

Comprehensive elevator maintenance service in accordance with the

Statement of Work.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027

1.00 YR _________________ _________________

Maintenance repairs not already covered by routine maintenance. This is a not-to-exceed line item. The contractor must provide a written quote to the COR containing a description of the work and a cost breakdown. No work will be performed under this line item unless authorized by the Contracting Officer.

Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027

GRAND TOTAL _________________

ITEM INFORMATION – Option Year I

ITEM

NUMBER

DESCRIPTION OF

12.00 MO _________________ _________________

Statement of Work.

Contract Period: Option 1 POP Begin: 06-30-2027 POP End: 06-29-2028 not-to-exceed line item. The contractor must provide a written quote to the COR containing a description of the work and a cost breakdown. No work will be performed under this line item unless authorized by the Contracting Officer.

Contract Period: Option 1 POP Begin: 06-30-2027 POP End: 06-29-2028

ITEM INFORMATION – Option Year II

ITEM

NUMBER

DESCRIPTION OF

Statement of Work.

Contract Period: Option 2 POP Begin: 06-30-2028 POP End: 06-29-2029 not-to-exceed line item. The contractor must provide a written quote to the COR containing a description of the work and a cost breakdown. No work will be performed under this line item unless authorized by the Contracting Officer.

Contract Period: Option 2 POP Begin: 06-30-2028 POP End: 06-29-2029

ITEM INFORMATION – Option Year III

ITEM

NUMBER

DESCRIPTION OF

Statement of Work.

Contract Period: Option 3 POP Begin: 06-30-2029 POP End: 06-29-2030 not-to-exceed line item. The contractor must provide a written quote to the COR containing a description of the work and a cost breakdown. No work will be performed under this line item unless authorized by the Contracting Officer.

Contract Period: Option 3 POP Begin: 06-30-2029 POP End: 06-29-2030

ITEM INFORMATION – Option Year IV

ITEM

NUMBER

DESCRIPTION OF

Statement of Work.

Contract Period: Option 4 POP Begin: 06-30-2030 POP End: 06-29-2031 not-to-exceed line item. The contractor must provide a written quote to the COR containing a description of the work and a cost breakdown. No work will be performed under this line item unless authorized by the Contracting Officer.

Contract Period: Option 4 POP Begin: 06-30-2030 POP End: 06-29-2031

Total Contract Value

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference,…