RFQ 26Q0033 - Motorola Radios for RSO.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS

The U.S. Embassy in Panama has a requirement to purchase new Motorola Radios. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19PM0726Q0033 issued as a Request for Quotation (RFQ).

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul. Items to be acquired:

Item Description QTY UoM Unit Price Total

New Motorola Radios, with the following minimum specifications:

VX-P949 P25 UHFR1 MODEL 3 PORTABLE.

Item # H93QDH9PW7 N

1.a. SOFTWARE LICENSE ENH: P25

CONVENTIONAL

1.b. EHN: STD 1 YR WARRANTY

1.c. SOFTWARE LICENSE ENH: AES 256 SW

ENCRYPTION AND ADP

1.d. APX RADIO FED TA FCC TRIGGER

1.e. MULTIKEY

1.f. SINGLE UNIT PACKAGING

1.g. CHARGER, CHGR DESKTOP SINGLE

UNIT IMPRES EXT PS US

10 each USD USD

2 ADAPTER, GCAI TO 6 PINS HIROSE

KEYLOAD 10 each USD USD

3 SPEAKER MICROPHONE 2 PC XL, BLACK 10 each USD USD 4 Shipping fees for delivery Door to Door 1 all USD USD

*This is a Brand Name justification acquisition, no other models than the referenced will be considered.

GRAND TOTAL USD

Deliver F.O.B.: destination to U.S. Embassy Panama, Suvi Global Services, 11380 NW 34th St, Suite 100, Doral, Florida 33178.

Delivery date: no later than thirty (30) calendar days after contract award.

Continue next page… https://www.acquisition.gov/far-overhaul

Additional requirements for this acquisition:

Warranty: The warranty period shall be a minimum of twelve (12) months from the date of

Government acceptance. Any defective or non-conforming products identified during the warranty period shall be replaced at no additional cost to the Government.

Specifications/datasheet: Offerors must present catalog and specifications of the equipment offered, including accessories.

New equipment ONLY: NO grey market or refurbished products. Items never used and not altered in any way.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION JAN 2026), applies to this acquisition.

FAR 52.212-2, Evaluation – Commercial Products and Services (DEV JAN 2026). Award will be made to the lowest priced, technically acceptable offeror.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998).

FAR 52.212-4 Terms and Conditions—Commercial Products and Commercial Services. (DEVIATION JAN 2026), applies to this acquisition.

Other clauses applicable to this acquisition:

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan

2017).

• FAR 52.204-7, System for Award Management—Registration (DEVIATION Jan 2026).

• FAR 52.204-13, System for Award Management Maintenance (DEVIATION Jan 2026).

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION Jan 2026).

• FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (DEVIATION Jan 2026).

• FAR 52.223-23, Sustainable Products (DEVIATION Feb 2026)

• FAR 52.225-14, Inconsistency Between English Version and Translation of Contract (Feb 2000)

• FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

• FAR 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services

(Nov 2021).

• FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

• FAR 52.233-3, Protest After Award (DEVIATION Jan 2026).

• FAR 52.233-4, Applicable Law for Breach of Contract Claim (DEVIATION Jan 2026).

• FAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION Jan 2026).

The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/far , the DEVIATED texts can be access at: https://www.acquisition.gov/far-overhaul

The following DOSAR provisions/clauses will also apply:

NUMBER TITLE DATE

652.229-70

EXCISE TAX EXEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES.

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS

ABROAD

AUG 1999

https://www.acquisition.gov/far https://www.acquisition.gov/far-overhaul

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION

(FIXED-PRICE)

AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE

FEB 2015

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-70 NOTICE OF SHIPMENT FEB 2015

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause-

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause)

If there are any questions regarding this solicitation please contact in writing to Aranza Gutierrez, fax 317- 5141, email: gutierrezai@state.gov and pnmprocreq@state.gov no later than 03:00 PM local time, September 21, 2026.

Offers are due by September 25th, 2026, 11:00a.m. (local time). All responsible sources may submit an offer that shall be considered

Company Name Contractor Printed Name Signature Date mailto:gutierrezai@state.gov mailto:pnmprocreq@state.gov