RFQ_260574__Disaster_Supplies_Scope_of_Work__Exhibit_A__Attachment_A.pdf

RFQ 260574

EXHIBIT A

SCOPE OF WORK

DISASTER SUPPLIES

1. Introduction

As a governmental agency with emergency response requirements in the community Orange County Transportation Authority (OCTA) must maintain a degree of readiness to respond to those needs in the event of a large-scale emergency or disaster. As part of that preparedness is ensuring that the organization can support its staff who may have to remain during a disaster to support OCTA operations. As such, OCTA maintains a cache of emergency supplies at each of its facilities for such purposes.

OCTA is seeking a qualified vendor to establish a blanket purchase order (BPO) to meet the restocking needs of the OCTA for disaster supplies. Purchases made under this BPO are not-to-exceed a total of $15,000 per OCTA fiscal year (July 1 to June 30), on an as-needed basis with no guarantee of usage.

2. Types of items required

The attached list represents a selection of products that OCTA may purchase. Firm shall meet the BPO requirements and supply needs of OCTA. Based on the future needs of OCTA additional products may be added to the approved product list from the related vendor’s published catalog of products upon mutual agreement of both parties.

Miscellaneous items not listed may be purchased against the Contract. Bidder shall provide the Authority with a quote and obtain written approval from the Authority for all miscellaneous materials, parts and shop supplies prior to placing order. Pricing shall be based on the most current published pricing, catalog or other source, less bidder’s discount listed below. Bidder shall provide the list price and discount price on all invoice(s) for all miscellaneous items.

OCTA has no specific brand preferences or requirements, except where specified.

All items shall be in new condition. Remanufactured or repaired products will not be accepted. Any product that contains any type of facemask must only contain a generic dust mask that is not a regulated product by National Institute for Occupational Safety and Health (NIOSH) or CalOSHA. Masks designated as N95, N100, P100 or any other respirator type regulated by NIOSH or CalOSHA will not be accepted. Products that contain medications must have such medications packaged in a “single use” package.

Medications packaged in bottles or in any other type of multi-use container will not be accepted. Any medications purchased will only be those that can be obtained “over-the-counter” in the state of California. OCTA will not purchase any medication requiring a prescription or other authorization from a physician.

Any food or water products intended for human-consumption must have a minimum of a twenty (20)-year shelf life as stated by the manufacture. Delivered food or water products intended for human-consumption must have at least fifteen (15) years of shelf-life remaining on each item at the time of delivery to OCTA. Products with any less time until expiration will not be accepted.

3. Individuals authorized to place orders OCTA authorizes only the following staff to place orders or return products using this agreement:

• Matt Ankley Manager, Security & Emergency Preparedness

• Nick Boonmag, Emergency Management Specialist, Security & Emergency Preparedness

• Kristie Scott Business Unit Specialist, Security & Emergency Preparedness

Individuals may be added or removed from this list at the written direction of the Manager, Security & Emergency Preparedness or Emergency Management Specialist

4. Delivery of ordered items

4.1 Firm shall include their standard shipping fee information.

4.2 Orders placed using this blanket purchase order must be delivered within five

(5) business days after order is received by vendor, unless another date is approved in writing by an authorized OCTA representative.

4.3 Orders shall be shipped and delivered to this address, unless another location is specified in writing by an authorized OCTA representative:

Orange County Transportation Authority ATTN: Security and Emergency Preparedness 550 S Main Street Orange CA 92868

(714) 560-5760

4.4 Each order shipped shall contain a packing slip which matches the order placed and clearly and legibly lists the items contained within the shipment.

4.5 Shipping label’s and packing slips shall have the following information printed on them in addition to the vendor’s normal addressing: “ATTN: Security & Emergency Preparedness, PO #_________ “

5. Invoice and payments

5.1 Invoices shall be paid within thirty (30) days after receipt of invoice by OCTA,

5.2 Invoices shall be mailed to this address only:

OCTA – Accounts Payable PO Box 14184 Orange CA 92863-1584

5.3 Invoices shall be clearly marked, easily read, match the packing slip shipped with the ordered items, include the Blanket Purchase Order Number, and reference the name of the OCTA staff member who placed the order,

5.4 Backordered items shall not be invoiced or paid until the items have been received by OCTA

6. Warranty and Returns

6.1 The warranty conditions and warranty period, if any after delivery, shall be listed for each item.

6.2 Items received which are damaged upon delivery shall be returned and replaced with a completely new item at no cost to OCTA; repairs & re-conditioned items are not acceptable replacements for such damaged items unless pre-approved by an authorized OCTA representative. Shipping costs will be paid by Firm, not OCTA, for such returns.

6.3 Firm is responsible for ensuring that if OCTA receives items from Firm which have already aged past the start of manufacturer’s warranty period, Firm will exchange the item(s) or provide warranty repair/replacement per the warranty period stated on Firm’s response.

6.4 Firm shall make clear how OCTA handles warranty repairs/replacements.

Whether handed by firm or by the manufacturers, Firm must supply contact information and procedures for OCTA to use to process warranty repairs/replacements.

ATTACHMENT A

The products listed in Attachment A represent items that OCTA may purchase under this agreement. The quantities identified in Attachment A are estimates only and do not constitute a guaranteed minimum or maximum purchase quantity.

Based on OCTA’s future needs, miscellaneous items not specifically listed in Attachment A may also be purchased under the resulting contract. Prior to placing an order for any miscellaneous materials, parts, or shop supplies, the Contractor shall provide OCTA with a written quote and obtain written approval from OCTA.

Pricing for miscellaneous items shall be based on the manufacturer’s or vendor’s most current published price list, catalog, or other verifiable pricing source, less the vendor’s discount identified in its bid. All invoices for miscellaneous items shall clearly identify the applicable list price, discount percentage, and final discounted price.

OCTA has no specific brand preferences or requirements, except where specified.

Important reminders as to item contents:

• Any products that contain any type of facemask must only contain a generic dust mask that is not a regulated product by NIOSH or CalOSHA. Masks designated as N95, N100, P100 or any other respirator type regulated by NIOSH or CalOSHA will not be accepted.

• Products that contain medications must have such medications packaged in a “single-use” package. Medications packaged in bottles or in any other type of multi-use container will not be accepted.

• Any medications purchased will only be those that can be obtained “over-the-counter” in the state of California. OCTA will not purchase any medication requiring a prescription or other authorization from a physician.

• Any food or water products intended for human-consumption must have a minimum of a twenty (20)-year shelf life as stated by the manufacture. Delivered food or water products intended for human-consumption must have at least fifteen (15)-years of shelf-life remaining on each item at the time of delivery to OCTA.

Item Type Contents or Description 3-Day Disaster Kit for an Individual, Small

Annual Est Qty:

(1) Zipper-closure bag with shoulder-strap for contents

(1) Dust mask

(1) Emergency thermal blanket

(1) Emergency poncho

(1) Whistle with lanyard

(2) 12–hour “bend and snap”-type light sticks

(6) 4 oz. emergency water pouches [5–year shelf life – U.S. Coast Guard approved]

(1) 2,400–calorie food bar (12 200–calorie portions) [5–year shelf life – U.S. Coast Guard approved]

(6) Moist towelettes

(1) Personal First Aid Kit that includes:

• (8) Plastic 3/4 X 3"

• (4) Antiseptic Wipes

• (2) Plastic 2" X 3" Patch

• (2) Woven Knuckle bandages

• (2) Pair Nitrile Gloves

Individual First Aid Kit

Annual Est Qty:

(1) Trauma Shears

(1) CAT Tourniquet

(1) 6″ Israeli Bandage

(1) ACE Bandage 4″ x 5 yds.

(1) Large Nitrile Gloves – Pair

(1) Halo Chest Shield – Pkg. of 2

(1) Compressed Gauze 4.5″ x

4.1 yds

(1) Triangular Bandage – 40″ x 40″ x 56″

(1) Hemostatic Bandage, Combat gauze Z-Fold, 3″ x 4 yds.

(1) CPR Mask Including Gloves, Wipe and Mask

(1) Indelible Marker

Item Type Contents or Description Cot, Military Style, Oversize

82”L x 32”W Weight limit of 350 lbs.

Linen Set

(2) Cot sheet (90”L x 54”W)

(1) Polar Fleece Acrylic blank (74”L x 63”W, individually vacuum packed

(1) Pillow, 100% Polyester fiber (23”L x 19”W), individually vacuum packed

(1) Pillow case, Cotton- Polyester blend, (23”L x 19”W)

(1) Nylon Laundry Bag (30”L x 20”W)

Item Type Contents or Description 14-Day Emergency Food Supply

Annual Est Qty: 8

25-year shelf life; requiring no refrigeration.

Emergency Water Supply

Annual Est Qty:

132 Cases

20-year shelf life; packaged in one (1) liter bottles. Six (6) bottles in a case.

Emergency LED Flashlight

Annual Est Qty: 25

Three modes and strobe:

– High for a super-bright beam – 350 lumens; 24,000 candela peak beam intensity;

310 meter beam distance;

runs 2 hours

– Medium for bright light and longer run times – 175 lumens; 12,000 candela peak beam intensity; 219 meter beam distance; runs 3.75 hours

– Low for light without glare and extended run times

– 85 lumens; 6,000 candela peak beam intensity; 155 meter beam distance; runs

7.25 hours

– Strobe for disorienting or signaling your location; runs

5.5 hours Deep-dish parabolic reflector produces a concentrated beam with optimum peripheral illumination.

10 hr. steady charge, 2.5 hr.

fast charge, or Piggyback charger options

Machined aircraft aluminum body with non-slip rubberized comfort grip

IPX4 water-resistant; 1 meter impact resistance tested

Unbreakable polycarbonate lens with scratch-resistant coating.

C4® LED: impervious to shock with a 50,000-hour lifetime 3-cell, 3.6 Volt NiCd sub-C battery, rechargeable up to 1000 times.

3-cell, 3.6 Volt NiMH sub-C battery, rechargeable up to 1000 times.