RFQ_26_7047_RFP06 Addendum No_ 1.pdf

DATE: January 28, 2026

TO: All Offerors’

FROM: DeKalb County Public Health

RE: RFQ No. 26-7047-RFP06, HAP GRAPHIC DESIGN PROJECT

Please see Addendum No. 1 for the above-referenced solicitation.

REQUEST FOR PROPOSAL (RFP) No. 26-7047-RFP06

HAP GRAPHIC DESIGN PROJECT

1. The following change has been made to the above-referenced solicitation.

Delete: Page 1 Add: REVISED (Extended Due Date) Page 1 (02/05/2026)

Exhibit B: Cost Proposal – Line #1 and #2 updated to 3 rounds

Questions and Answers

2. All other terms and conditions remain the same.

ADDENDUM NO. 1

RFQ No. 26-7047-RFP06

REQUEST FOR PROPOSAL (RFP) No. 26-7047-RFP06

January 5, 2026

Pre-Bid Conference via TEAMS: Tuesday, January 13, 2026, at 10:30 am EST

Must Register to receive link: https://events.gcc.teams.microsoft.com/event/be713cf4-cbd7-4b25- 9124-4f46e9c24e5d@512da10d-071b-4b94-8abc-9ec4044d1516

PROPOSAL DUE DATE

Thursday, February 5, 2026, January 29, 2026, at 2:30 p.m. EST.

Bids shall only be accepted via email at:

DPH-DCBOHpurchasing@dph.ga.gov

Subject line 26RFQ06 HAP Graphic Design Project

Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.

Instructions to Bidders:

1. All communications regarding this solicitation must be directed to the Procurement and Contracts

Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.

2. All questions or requests for clarification must be sent via email at

DPH-DCBOHpurchasing@dph.ga.gov In the subject line, use RFP Questions – HAP Graphic Design Project. Questions are due no later than Friday, January 16, 2026, at 2:00 p.m. EST.

Questions received after this date and time may not be answered.

3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes, and other important information regarding the solicitation related to this solicitation will be posted on the Georgia Procurement Registry, and it is the Offeror’s responsibility to check the Georgia Procurement Registry for any addenda or other communications related to this solicitation.

4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and informalities and make an award in the best interest of DeKalb Public Health.

5. DeKalb Public Health is not responsible for any technical difficulties. It is highly recommended that all potential contractors submit their proposals before the due date of this solicitation.

https://events.gcc.teams.microsoft.com/event/be713cf4-cbd7-4b25-9124-4f46e9c24e5d@512da10d-071b-4b94-8abc-9ec4044d1516 https://events.gcc.teams.microsoft.com/event/be713cf4-cbd7-4b25-9124-4f46e9c24e5d@512da10d-071b-4b94-8abc-9ec4044d1516 mailto:DPH-DCBOHpurchasing@dph.ga.gov mailto:shakera.hall@dph.ga.gov mailto:DPH-DCBOHpurchasing@dph.ga.gov

Exhibit B Cost Proposal

Contractor:

Signature:

Print:

Date:

Please submit a firm cost (no price ranges or estimates) for each task.

End of Exhibit B

Line No. Deliverable Qty Unit Price Total Cost

Campaign Look and Feel- (3 rounds of client review) 1 $ $

Community Health Improvement Plan (CHIP) Document Layout (3 rounds of client review) 1 $ $

3 Direct Mailer 1 $ $

4 Flyer 2 $ $

5 Ads – Print and Online Publications 6 $ $

6 Ads – Social Media 12 $ $

TOTAL

COST $

A. The following are questions received and the DeKalb County Public Health responses for the above-referenced solicitation:

1. On-Site Meeting Requirement

It was indicated that upon request, the contractor may need to meet onsite within 24–48 hours.

• Could you please clarify how frequently this is anticipated to occur?

A: An in-person meeting will be required at the Program’s discretion.

• Is this expected to be a routine or occasional requirement?

A: It depends on the nature of the request.

• Will such requests typically be tied to specific project milestones, emergencies, or community events?

• Understanding the likelihood and predictability of onsite meetings would be greatly appreciated.

2. Preference for Local or Georgia-Based Firms Does DKPH have a preference or requirement for vendors to be physically located in Georgia or within the local DeKalb/Metro Atlanta area, or may firms headquartered outside of Georgia fully compete so long as they can meet all performance and responsiveness requirements?

A: We do not have a preference; the awardee must perform all tasks outlined in the RFP.

3. Georgia Business Registration Is registration to do business in the State of Georgia required at the time of proposal submission, or is it acceptable for an awarded firm to complete registration after notice of award but prior to contract execution?

A: The vendor may complete their registration within 10 days of the Notice of Intent to Award.

4. Advertising Scope – Media Buying and Management The scope includes development of print, online, and social media ads (Deliverables 5 and 6).

Please confirm whether DKPH is requesting creative production only, or whether the contractor is also expected to provide media buying, ad placement, campaign management, or ad spend administration for any of these channels.

A: We are requesting creative production only.

5. Certificate of Insurance (COI) Page 2 of the RFP lists “Exhibit C: Certificate of Insurance (COI) – Not Applicable.”

Please confirm that a COI is not required as part of the proposal submission and that it will only be required from the selected vendor after award and prior to contract execution.

A: Certificate of Insurance (COI) is not needed for this project.

6. Our organization is a Canadian-based company providing services across the globe, including in the United States. All services under this contract would be performed by non-U.S. employees located outside the United States.

Could you please confirm whether firms in this circumstance are eligible to bid on this RFP, and whether submission of Exhibit F (E-Verify affidavit) is still required, or if alternative documentation confirming that no U.S. employment relationship exists would be acceptable?

A: The awardee must perform all tasks outlined in the RFP. Exhibit F (E-Verify Form) is required to do business with DeKalb County Public Health and any State of Georgia government entity.

7. For the 70–100 page Community Health Improvement Plan (CHIP), will DKPH provide:

o Finalized data tables only, or o Fully analyzed datasets with narrative context for interpretation?

A: Fully analyzed datasets with narrative context.

8. Are maps expected as part of the data visualization (e.g., census tract, zip code, neighborhood-level data)?

A: Yes, maps will be helpful as part of the visualization.

9. Will DKPH provide photography, or should vendors budget for:

o Stock photography, and/or o Custom illustrations only?

A: DKPH will provide some photos and will purchase stock photography or illustration as recommended by contractor.

10. For the community quotes, testimonials, and stories, will content be:

o Fully written and approved, or o Provided as raw transcripts requiring editorial selection?

A: Content will be fully written and approved.

11. Are translations or multilingual layouts anticipated for any deliverables?

A: No translations or multilingual layouts is anticipated.

12. Does DKPH follow specific accessibility standards (e.g., WCAG 2.1 AA) beyond general inclusive design principles?

A: Vendors will be expected to utilize typical accessibility print/digital best practices or WCAG 2.1 AA, whichever standard is greater in relation to the product being developed or produced.

13. Are there brand guidelines for REACH/LEAD DeKalb beyond logos (fonts, color palettes, tone, imagery rules)?

A: Yes, there are brand guidelines and will be provided.

14. Is Section 508 compliance required for the final digital documents?

A: Yes, Section 508 compliance is required for final digital documents.

15. Do the three (3) rounds of review apply:

o Per deliverable, or o Across the project as a whole?

A: The three (3) rounds of review apply across all project deliverables.

16. What is the anticipated project start date and target completion window for:

o Campaign look & feel o CHIP document o Ads and outreach materials?

A: Start dates for the deliverables will be established upon contract execution.

Contract should propose start dates and during the negotiations stage, final start dates will be established.

17. How many DKPH stakeholders should vendors expect to provide feedback during reviews?

A: Depends on deliverable. For ads and outreach materials, it is the DKPH program and communications staff. For the CHIP document it is DKPH program and communications staff as well as the members from the CHIP Steering Committee.

18. What final file formats are required for each deliverable (e.g., InDesign packages, print-ready PDFs, editable social files)?

A: Editable social files

19. For print materials, should vendors assume:

o DKPH will handle printing, or o Vendor recommendations for printers/specs are expected?

A: Yes, DKPH will handle printing and recommendations for printers and specs are welcomed.

20. Will DKPH require ownership of native design files (InDesign, Illustrator, etc.)

upon project completion?

A: Yes, DKPH will require ownership of all files, including native design files.

21. Should the cost proposal break out pricing:

o By deliverable, o By hourly/daily rate, or o Both (routine vs. on-demand as noted)?

A: The cost proposal should be completed per the instructions on the form.

22. Is there a not-to-exceed budget range for this project that vendors should be aware of?

A: No

23. For resizing ads and graphics, the costs should be:

o Bundled per campaign, or o Itemized per asset?

A: Bundled per campaign

24. Will vendors be shortlisted for interviews or presentations as part of the competitive range process?

A: Undetermined at this time.

25. Is DKPH open to minor scope adjustments post-award based on budget alignment?

26. Are subcontractors permitted specifically for:

o Data visualization support, or o Illustration/photography services?

A: No, subcontractors are not allowed.

27. Will there be any required accessibility standards (e.g., color contrast, font sizing) beyond typical print/digital best practices?

A: Vendors will be expected to utilize typical accessibility print/digital best practices or WCAG 2.1 AA, whichever standard is greater in relation to the product being developed or produced.

28. Which deliverables are considered “priority pieces” for initial design exploration of the Campaign Look and Feel?

A: The priority piece for this RFP is the CHIP document.

29. What is the estimation of the amount of “tables and figures, reference lists, and appendices”?

A: There is no estimation of the amount of tables and figures.

30. What is the estimation of the amount of “charts, graphs, infographics, maps”?

A: There is no estimation of the amount of charts, graphics, etc.

31. Will the 3 ads per social media platform be unique ads with unique images and content?

A: No, all ads will be about the same project.

32. Is there a budget range you are trying to fall within, a large range would be helpful?

A: Budget is undetermined.

33. The RFP states, “The Submission Coversheet included as page two (2) of this RFP and Exhibits B-G must be attached and must be signed by a person authorized to legally bind the company.” Should offerors attach these to the technical proposal, such that submission is one file, or should these be submitted as separate files?

A: Please submit one file.

34. Are offerors permitted to include appendices, as needed, for items like resumes, a creative portfolio, etc.?

A: Yes

35. Does DeKalb County have an anticipated budget for this work?

A: Please see question # 26.

36. Have you created a CHIP report in the past? If so, can you share an example?

A: Yes, CHIP reports have been created in the past. We are looking for a new look, innovation, and creativity. We provide examples upon contact award.

37. Will the CHIP report be printed? Will the report also be available online?

A: Yes, the report will be printed and available online.

38. What format will the CHIP report be distributed to the community and residents?

A: Paper and electronically.

39. What file format is the county expecting the CHIP report to be delivered to them by the vendor partner?

A: Final report in PDF.

40. Do you have examples of best-in-class CHIP reports or any other report we should use as a guide or example of what you are expecting to see in this year’s CHIP report?

A: Refer to response for Question 30.

41. How much data can we expect to receive from the county for the CHIP report?

A: Data received will be associated with the strategic priority areas outlined in the report. This data will be available upon contract award.

42. Is it possible to receive a sample of the data collected before the submission deadline?

43. What is the expectation of hours required to fulfill the contract?

A: The budget is presented based on cost of deliverables.

44. Exhibit A - Can you confirm that the Sample Standard Contract Document for Professional Services is not required to be submitted?

A: The Sample Standard Contract Document does not need to be submitted.

45. Exhibit D – Corporation Without Corporate Seal Statement of Corporate Resolution, our agency is not organized and incorporated to do business under the laws of the State of Georgia, though we do have a satellite office in GA. We do have a Certificate of Existence as a Foreign Profit Corporation that allows us to do business in GA.

How should we complete Exhibit D?

A: Yes.

46. Should the cost proposal only include Exhibit B or should there be an additional page explaining the final costs included?

A: Exhibit B.

47. What are you seeking in a partner – what does success look like and how do we achieve it?

A: Refer to the Required qualification section of the RFP. Key ingredients to success of a collaboration is built on clear communications, efficiency, tangible results that meets schedule, etc.

48. What is the initial draft timeline for completing all deliverables? And what is the duration for the initial contract award? (e.g., 1 year) A: A timeline will be agreed upon after contract award.

49. Where might we find a few samples of existing materials? Or can a few samples be provided, including a style guide?

A: Examples will be given upon contract award.

50. How often do you envision in-person meetings being required?

51. For E-Verify, do you require the signed and notarized affidavit at the time of proposal submittal, or before the start of the project?

A: Yes

RE: RFQ No. 26-7047-RFP06, HAP GRAPHIC DESIGN PROJECT