RFQ-26-036-GR_Tire_Retreading_Services_-_Solicitation_Doc_Final.pdf

CITY OF ALTAMONTE SPRINGS, FL

REQUEST FOR QUOTATION

RFQ-26-036-GR

TIRE RETREADING SERVICES

Due Date: 11:00 A.M, Friday, January 23, 2026

BIDDER INFORMATION CITY OF ALTAMONTE SPRINGS

Company Name:

(As Indicated On W-9)

Procurement Contact: Gabriela Ruela

DBA (if applicable): Dept./Div.: Finance/Procurement Address 1: Phone Number: 407-571-8074

City/State/Zip: Fax Phone: 407-571-8082 Contact Person: E-Mail Address: GRuela@altamonte.org

Title: Ship Orders To:

*Signature* Business Name: CITY OF ALTAMONTE SPRINGS

Phone Number: Department: Leisure Services Fax Number: Division: Fleet Maintenance

E-Mail Address: Address 1: City’s Garage FEIN/SS #: Address 2: 497 West Drive

DUNS: City/State/Zip: Altamonte Springs, FL 32714 Date of Quote: Ship Via: FOB Destination

Deliver By: X Days from receipt of PO Deliver By: On an as-needed basis

INSTRUCTIONS & SUBMISSION METHODS

• Please read the terms & conditions listed, complete the requested information, and sign in the space above.

• Provide your most competitive selling price on the Price Quote Summary below for the items in which you are providing a quote.

• Only submittals on this “Request for Quotation” form will be accepted. No other quote documents will be accepted.

• Online Quote Method: Submit online quote through VendorLink at:

https://www.myvendorlink.com/common/searchsolicitations.aspx. Attach this completed form in its entirety, along with the Itemized Quote Form, when you submit your online quote through VendorLink.

• Other Submission Methods: If you do not have the ability to submit online, you may deliver this completed form in its entirety, along with the Itemized Quote form, via scan to email, or fax, mail, or hand deliver directly to the City Procurement contact person listed above.

• Regardless of the submission method, quotes must be received by the City by the listed due date and time.

RETURN ALL PAGES BY THE ABOVE DUE DATE/TIME BY SCAN VIA VENDORLINK (preferred method), EMAIL, FAX, MAIL, OR DELIVER DIRECTLY TO THE PROCUREMENT CONTACT PERSON LISTED ABOVE.

mailto:KYurkiewicz@altamonte.org https://www.myvendorlink.com/common/searchsolicitations.aspx

RFQ-26-016-GR

TIRE RETREADING SERVICES

GENERAL SPECIFICATIONS

SCOPE

The City of Altamonte Springs, FL desires to obtain tire retreading services for its Fleet of Heavy Trucks, including Refuse and Recycling Trucks.

SOLICITATION INQUIRES

Interested vendors are to direct all inquiries to the Procurement Contact listed above. No other City employee or its representative is authorized to provide any information related to the solicitation process, this solicitation document, or the specifics of the project/scope of work. All inquiries related to this solicitation should be received in the Procurement Division no later than 11:00 a.m., on Friday, January 9, 2025.

QUOTED PRICE:

• The unit price(s) included shall be all- inclusive, with no hidden/additive fees/costs.

• If you cannot or decline to provide a specific item, please indicate “No Bid” in the Unit Price column.

• Any items left blank will be marked as “No Bid”.

• The unit price(s) included shall remain firm throughout the initial term of the contract.

ORDER/DELIVERY INFORMATION

• Quantities listed are estimated and may vary each fiscal year. Items are not to be delivered until requested by the City via a Purchase Order (PO).

• Unit price should include shipping & handling (S&H) costs/fees.

• The City will request partial deliveries of items throughout the fiscal year on an as needed basis.

• City is exempt from Sales Tax – Exemption # (85-8012740082C-1)

OTHER INFORMATION:

• City reserves the right to award based on the entire bid, by group, or by item to the Bidder whose product/services are the most advantageous to the City.

**REMAINDER OF PAGE LEFT BLANK INTENTIONALLY**

THIS IS NOT AN ORDER

Please quote on the following items. City will (NOT) consider equivalents.

Bid price shall be stated in units requested and shall remain firm for 30 calendar days.

City is exempt from F.E.I.N. (#59-6000263) and Sales Tax Exemption (#85-8012740082C-1).

Item # Qty/UOM Description Vendor Part # Unit Price

(Best & Final Offer)

Extended Price (Unit Price x Qty)

1 100 / EA 11R22.5 Bandag Retread $ $ 2 25 / EA 11R22.5 Casing $ $ 3 10 EA 12R22.5 Bandag Retread $ $ 4 4 / EA 12R22.5 Casing $ $ 5 10 EA 385/65R22.5 Bandag Retread $ $ 6 4 / EA 385/65R22.5 Casing $ $ 7 5 / EA 425/65R22.5 Bandag Retread $ $ 8 2 / EA 425/65R22.5 Casing $ $ 9 125 / EA Mount and Dismount Service $ $

10 125 / EA Valve Stem Replacement $ $ 11 40 / EA Tire Repair Services (Patches) $ $ 12 10 / EA Wheel Painting/Refinishing Service $ $

Sales Tax n/a - tax exempt Shipping & Handling n/a - included

BASE QUOTE PRICE GRAND TOTAL

IMPORTANT – ENTER THIS AMOUNT WHEN SUBMITTING AN ONLINE QUOTE/BID

TECHNICAL SPECIFICATIONS ACKNOWLEDGEMENTS

Bid needs to include national brand (Goodyear, Bridgestone, Continental, and Michelin) casing replacements as needed, mount and dismount services and replacement of valve stems.

1) Please place a check next to the brand(s) of casings that you offer below:

__ Goodyear __ Bridgestone __ Continental __ Michelin __ Other: _______________

Bidder acknowledges ability to provide retread turnaround time as outlined per Section 1.2.4:

(Circle One) Yes / No Initials:___________

Bidder acknowledges they have submitted “Product Specification” literature with their submittal per Section 2.1.2:

(Circle One) Yes / No Initials:___________

Bidder acknowledges they have submitted “Tire Review Technology” statement with their submittal per Section 2.1.3:

(Circle One) Yes / No Initials:___________

BIDDER QUALIFICATIONS AND REQUIREMENTS

In order for the City to determine if the Bidder is responsible and to evaluate the ability of a Bidder to provide the services called for in this RFQ, the documents below are required to be submitted with the Request for Quotation. Failing to submit the documents may lead to the submittal being deemed non-responsive.

BIDDER STATUS

Bidder should not be on the State of Florida Scrutinized List of Prohibited Companies. Bidder should not be on the Federal Excluded Parties List on the SAM website. The City will verify the Bidder is not on either list.

LICENSED TO DO BUSINESS IN FLORIDA

If a Florida business (excluding Sole Proprietorships, unless registered/operating under a fictitious name), City will confirm business is registered with the State of Florida Division of Corporations on State of Florida SunBiz site (http://dos.myflorida.com/sunbiz/search/ ).

YEARS IN BUSINESS

The Bidder should be in business for three (3) years. The City will confirm years in business via state of registration - website business search. If search yields no results, the Bidder is to submit other similar evidence acceptable to the City, such as:

• Federal/State/County/Local/Etc. Business Registration showing the business established date or effective registration date.

• Business Tax Receipt for past three (3) years issued by the governmental agency where the business is located.

Note: If there was a name change within the past three (3) years, legal evidence of such name change filing may be required.

INSURANCE CERTIFICATE

Vendors must provide proof of insurance with submittal documents. See below Insurance Requirements.

E-VERIFY REQUIREMENT

Vendors must provide a Memorandum of Understanding (MOU) as proof of the vendor’s registration with E- Verify. See below information in the Terms and Conditions section.

CONFLICT OF INTEREST

All Bidders must disclose, with their quote submittal, the name of any officer, director, or agent who is also an officer or employee of the City of Altamonte Springs. Furthermore, all Bidders must disclose the name of any City of Altamonte Springs officer or employee who owns, directly or indirectly, an interest of ten percent (10%) or more of the Bidder’s firm or any of its branches, subsidiaries, or partnerships. Failure to disclose in this manner will result will result in the disqualification of the Bidder or the cancellation of work. It is the sole responsibility of the Bidder to ensure compliance with this requirement. Please complete and submit the “CONFLICT OF INTEREST STATEMENT FORM” found within this document with your submittal.

https://www.sam.gov/portal/SAM/?navigationalstate=JBPNS_rO0ABXdcACJqYXZheC5mYWNlcy5wb3J0bGV0YnJpZGdlLlNUQVRFX0lEAAAAAQApdmlldzoxYzVjYTI2Zi03MjhjLTRhOGUtYmFiNy04N2NhMjMwYTA5ZmUAB19fRU9GX18%2A&portal%3AcomponentId=d2d86332-0f88-4999-a81c-cb49f40c3c22&interactionstate=JBPNS_rO0ABXcwABBfanNmQnJpZGdlVmlld0lkAAAAAQAPL2pzZi9iYW5uZXIuanNwAAdfX0VPRl9f&portal%3Atype=action&1 http://dos.myflorida.com/sunbiz/search/

NON-COLLUSION/LOBBYING CERTIFICATION

All Bidders shall file a statement executed by, or on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the bid submittal. In addition, no City appropriated funds have been paid to any person for influencing or attempting to influence a member of the City Commission, City Manager or any City employee in connection with the awarded agreement as a result of this solicitation process. Please complete and submit “NON-COLLUSION/LOBBYING CERTIFICATION FORM” with your submittal.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION The prospective contractor of the City of Altamonte Springs, certifies, by submission of a bid and signing the “Request for Quotation”, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Please complete and submit “CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION” with your submittal.

INDEMNIFICATION

The successful proposer will indemnify and hold City and its officers, directors, agents, employees harmless from and against any and all claims, demand, suits, judgments, losses, or expenses of any nature whatsoever (including reasonable attorney fees through appeal) to the extent that they arise from or out of: any negligent or reckless act or omission of the successful proposer, its officers, directors, agents or employees or to the extent that they arise from any intentional wrongful misconduct of the successful bidder, its officers, directors, agents or employees, the parties specifically agreeing that intentional wrongful misconduct includes, but is not limited to, any failure of a successful proposer, its employees, officers, directors or agents to perform hereunder in accordance with generally accepted standards (professional and nonprofessional), or any other failure of the successful proposer, it’s officers, directors, agents or employees to comply with its performance obligations hereunder. The provisions of this paragraph will survive the expiration or sooner termination of the resulting contract/agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28.

INSURANCE REQUIREMENTS

Insurance Requirements shall be at least as broad as required herein. The minimum Insurance Requirements Coverage and limits required does not in any way represent or imply the minimum Insurance Coverage required is sufficient to cover the contractor’s obligation under this agreement. Applicable endorsements are required to be submitted with the Certificate of Insurance. A complete copy of all policies maybe requested for review prior to approval by City’s Risk Manager.

All subcontractors of the contractor are contractually required to provide the same coverage for the City and must provide Certificates of Insurance as proof.

A. Workers’ Compensation: Florida Statutory limits. Employer’s Liability Insurance with limits of not less than $500,000 each accident, $500,000 each employee and $500,000 policy limit on disease.

Please be advised that the Certificate of Exemption to the exempt from the Florida Workers’ Compensation Law pertains exclusively to those corporate officers identified by the certificates, therefore, the City will not accept Certificates of Exemption as proof of insurance. The certificate of exemption also states that the corporate officer electing exemption, “certify that any employee of the business named above (on the certificate) is covered by workers’ compensation insurance”. Further, pursuant to Chapter

440.10 (1) (a), (b) and (c), contractors who sublet any contract work to subcontractors “shall be liable for, and shall secure, the payment of compensation to all such employees, except to employees of a subcontractor who has secured such payment”.

The successful bidder is responsible for verifying that all sub-contractors have workers compensation coverage or are exempt from coverage and produce proof of coverage upon the City’s request.

*Workers’ Compensation coverage is not required if the successful bidder will not be coming on to City property.

B. Commercial General Liability: $1,000,000 Per Occurrence $2,000,000 General Aggregate for bodily injury and property damage, and $1,000,000 Products & Completed Operations Aggregate $1,000,000 Personal & Advertising Injury. The City of Altamonte Springs shall be an additional insured on a primary and non-contributory basis in addition to the following:

1. (CG 20 10) Additional Insured – Owners, Lessees or Contractors – Schedule Person or organization which must include (CG 20 37) Additional Insured -Owners, Lessees or Contractors – Completed Operations

2. (CG 24 53) or (CG 24 04) Waiver of subrogation and waiver of transfer of rights of recovery.

Contractual liability coverage and the definition of an “insured contract” shall not be modified or deleted within the policy.

C. Commercial Auto Liability: $1,000,000 combined single limit per occurrence

Auto Liability shall cover owned, hired, leased and non-owned vehicles for bodily injury and property damage. City of Altamonte Springs shall be an additional insured and the following endorsement(s) are required:

1. (CA 04 49) Primary and Noncontributory – Other Insurance Condition

2. (CA 04 44) or (CA 04 43) Waiver of Transfer of Rights of Recovery Against Others to us *Auto Liability is not required if the product will be delivered by common carrier onsite or if City personnel pick up/deliver or transport the product to and/or from City property.

**REMAINDER OF PAGE LEFT BLANK INTENTIONALLY**

ANY ORDERS RESULTING FROM THIS QUOTATION WILL BE SUBJECT TO THE TERMS AND

CONDITIONS CONTAINED BELOW

GENERAL INFORMATION/INSTRUCTIONS

ADDENDUM

The Bidder is responsible for making sure that all addenda (if any issued) have been received prior to completing and submitting the Request for Quotation form to the City. The City will post addendums (if any) electronically on VendorLink. The vendors should obtain the addendum by visiting our web site at the following website:

https://www.myvendorlink.com/common/searchsolicitations.aspx.

BID UPDATES/STATUS OF BID

City staff is unable to provide updates/status information over the phone, by fax, or by e-mail. The Bidder should obtain current information or posted documents regarding this solicitation by visiting our web site at https://www.myvendorlink.com/common/searchsolicitations.aspx.

RESERVED RIGHTS

The City reserves the right to accept and award or reject any or all quotes, with or without cause, to waive technicalities, or to accept the quote which, in its judgement, best serves the interest of the City.

PUBLIC RECORDS

SOLICITATION SUBMITTALS INFORMATION AND DOCUMENTS: Florida law (Florida Statute 119, the Public Records Law) requires that municipal records shall at all times be open for personal inspection by any person. Information and materials received by City in connection with a solicitation response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 30 days after submittal deadline, whichever occurs first. However, certain exemptions to the public records law are statutorily provided for in Section 119.07, F.S. If the Submitter believes any of the information contained in their response is exempt from the Public Records Law, then the Submitter, must in their response, specifically identify the material, which is deemed to be exempt and cite the legal authority for the exemption.

The City's determination of whether an exemption applies shall be final, and the Submitter agrees to defend, indemnify, and hold harmless the City and the City's officers, employees, and agents, against any loss or damages incurred by any person or entity as a result of the City's treatment of records as public records.

DISQUALIFICATION OF BIDDERS

Any of the following causes may be considered as sufficient for the disqualification of a Bidder and the rejection of their bid:

Failure to sign the Request for Quotation (RFQ) form.

Submission of more than one bid for the same work by an individual, firm, partnership, or corporation under the same or different names;

Evidence of collusion among Bidders;

Previous participation in collusive bidding on work for the City of Altamonte Springs, Florida;

Submission of an unbalanced bid in which the prices bid for some items are out of proportion to the prices bid for other items;

Lack of competency of Bidder. The contract will be awarded only to a Bidder rated as capable of performing the work. The City may declare any Bidder ineligible at any time during the process of receiving bids or awarding the bid where developments arise which, in the opinion of the City, adversely affect the Bidder's responsibility; however, the Bidder will be given an opportunity by the City to present additional evidence before final action is taken;

Lack of responsibility as shown by past performance;

https://www.myvendorlink.com/common/searchsolicitations.aspx https://www.myvendorlink.com/common/searchsolicitations.aspx http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&URL=0100-0199/0119/0119ContentsIndex.html

A Bidder whose contract has been terminated early for convenience, default, or breach may be qualified for an award at the discretion of the Chief Procurement Officer (CPO), and with the concurrence of the City Manager;

Unsatisfactory Performance/Uncompleted work for which the Bidder is committed by a contract which, in the judgment of the City, might hinder or prevent the prompt delivery and/or completion of the work under this bid if awarded to such Bidder;

Being in arrears on any of its existing contracts with the City, in litigation with the City, or having defaulted on a previous bid and/or contract with the City.

GENERAL SPECIFICATIONS

1. GENERAL:

The City of Altamonte Springs, FL desires to secure the services of a qualified vendor to retread tires for the City’s Fleet of Heavy Trucks, including Refuse/Recycling trucks.

2. EFFECTIVENESS AND DURATION

The agreement(s) resulting from this solicitation will be a:

A. Term Contract/Annual Requirements

1. The agreement(s) resulting from this solicitation will be for recurring purchase, as needed throughout the term of the contract.

2. Initial Period: The period of agreement will be one year from contract award date.

3. Renewal Period: Terms and conditions may be renewed for four (4) additional one-year periods. Forty-five

(45) days prior to the renewal date, the successful bidder may submit revised prices to remain firm for the entire renewal period. Acceptance of revised prices is at the sole discretion of the City.

4. Either party may cancel this agreement, either in whole or in part, by giving at least 45 days prior notice in writing. However, the contractor will not be authorized to exercise this cancellation option during the first 90 days of the agreement.

3. ORDERING OF SUPPLIES/SERVICES

Orders for items/services listed in this bid will be accomplished by an executed signed purchase order from the Procurement Division, only. Departments/divisions are not authorized to commit the City to orders.

4. ESTIMATED QUANTITIES

The estimated quantities to be furnished under this RFQ are to be considered as approximate only and are to be used solely for the comparison of bids received. The City reserves the right to purchase any, all, or none of its requirements from Bidder(s) awarded the bid.

5. RIGHT TO CANCEL/TERMINATE

City reserves the right to terminate the contract is order in whole or in part for default if Bidder fails to perform in accordance with any of the requirements of this solicitation or contract. Any such termination will be without liability to City except for completed items delivered or services performed and accepted by the City. City may cancel the contract for City's convenience upon written notice to Vendor. City shall pay Bidder for all goods delivered/services performed until the date of contract/PO cancellation by the City.

6. DAMAGED ITEMS

In the event an item is received, and it is later determined there is concealed damage when the item(s) are unpacked, the item(s) must be replaced by the Bidder at no cost to the City.

TERMS & CONDITIONS - READ CAREFULLY

1. The right is reserved to cancel this order if not filled within the contract time, if specified.

2. The conditions of this order are not to be modified by any verbal understanding.

3. Acceptance of this order includes acceptance of all terms, prices, delivery instructions, specifications and conditions stated.

4. Invoices and packages must bear the purchase order number.

5. The City assumes no responsibility for goods delivered without the authority of a properly executed purchase order.

6. Please forward all invoices to the ordering department.

7. In order for the City to verify contract pricing, the awarded bidder shall provide for each individual purchase the original/list unit price, and the contract discount or cost-plus percent, and the resulting actual purchased/selling unit price on each invoice/quote.

8. Payment terms are net 30 days upon delivery and acceptance.

GENERAL CONDITIONS

The terms and conditions of this order must not be changed by Vendor. If order is not acceptable, return to the City's Procurement Division. Failure of a Bidder awarded a Purchase Order to deliver according to the Purchase Order or to comply with any of the terms and conditions therein may disqualify the Bidder from receiving future orders.

QUALITY

All materials or services furnished on this order must be as specified and subject to City inspection within a reasonable time after delivery at destination. Variations in materials or services from those specified in this order must not be made without written authority from the Procurement Division Manager. Material rejected will be returned at the Vendor's risk and expense.

QUANTITY/PRICE

The quantity of materials ordered or the prices specified must not be exceeded without written authority being first obtained from the Procurement Division Manager.

INDEMNITY

The Bidder hereby agrees to indemnify and save harmless the City, its officers, agents, and employees from and against any and all liability, claims, demands, damages, fines, fees, expenses, penalties, suits, proceedings, actions and cost of actions, including attorney's fees for trial and on appeal, of any kind and nature arising or growing out of or in any way connected with the performance of this Agreement whether by act or omission of the Bidder its agents, servants, employees or others, or because of or due to the mere existence of this Agreement between the parties.

PATENT/COPYRIGHT HOLD HARMLESS

The Bidder shall pay all royalties and assume all costs arising from the use of any invention, design, process, materials, equipment, product or device which is the subject of patent rights or copyrights. Bidder shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under this Purchase Order, constitute an infringement of any patent or copyright of the United States. The Bidder shall pay all damages and costs awarded against the City.

PACKING

Packages must be plainly marked with shipper's name and Purchase Order Number; charges are not allowed for boxing or crating unless previously agreed upon in writing.

DELIVERY

All materials must be shipped F.O.B. Destination. The City will pay no freight or express charges, except by previous agreement. If specific purchase is negotiated on the basis of F.O.B. shipping point, BIDDER IS TO PREPAY SHIPPING

CHARGES AND ADD TO INVOICE. Delivery must actually be affected within the time stated on Purchase Order. The City reserves the right to cancel this order and purchase elsewhere if the Bidder fails to meet the delivery date specified on the Purchase Order. Deliveries shall be made between 7:30 a.m. and 4:30 p.m. Monday through Friday except holidays, unless otherwise stated. In case of default by the Vendor, the City may procure the articles or services covered by this order from other sources and hold the Bidder responsible for any additional cost occasioned thereby.

MATERIAL SAFETY DATA SHEET

The Bidder agrees to furnish the City with a current Material Safety Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or substance purchased which is classified as toxic under Chapter 422, Florida Statutes.

Appropriate labels and MSDS's shall be provided for all shipments. Send MSDS's and other pertinent data to City of Altamonte Springs Risk Management Division, 225 Newburyport Avenue, Altamonte Springs, FL 32701.

OSHA REQUIREMENT

The Bidder hereby guarantees the City that all materials, supplies, and equipment as listed on the Purchase Order shall meet the requirements, specifications and standards as provided for under the U.S. Department of Labor Occupational Safety and Health Act of 1970, as from time to time amended and in force at the date hereof.

COMPLIANCE TO LAWS, GUIDELINES, REGULATIONS, ETC.

Bidder must comply with all applicable state, federal, and local laws, guidelines, and regulations etc. This includes but is not necessarily limited to DOT, OSHA, EPA, and DEP.

E-VERIFY – EMPLOYMENT ELIGIBILITY

By submitting a response to this solicitation and if awarded this Solicitation, you are obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility." Further, by your response to this solicitation and if awarded this Solicitation you affirm and represent that you are registered with the E-Verify system and are using same, and will continue to use same as required by Section 448.095, F.S. Compliance with Section 448.095 includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. Failure to comply will lead to disqualifying you for award of this solicitation, entering into a contract, and/or, cancellation of an active contract, or if your subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If terminated for a violation of the statute by the Vendor/Contractor, the Vendor/Contractor may not be allowed to do business with the City or be awarded a solicitation or contract for a period of 1 year after the date of termination. All costs incurred to initiate and sustain the aforementioned programs shall be the responsibility of the Vendor/Contractor.

CITY’S TERMS AND/OR CONDITIONS FOR PURCHASE OF GOODS/SERVICES FROM VENDORS

Important Read Carefully: Terms and conditions on City’s solicitation documents, contracts, and/or purchase orders shall prevail and take precedence. Unless expressly accepted by the City, only terms and conditions contained in these documents shall apply. The City will not consider additional terms and conditions submitted by the vendor. Any and all such additional terms and conditions shall have no force and effect, and are inapplicable to the City’s purchase of goods and services if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. Vendors shall agree that the general and/or any special conditions in the City documents are the only conditions applicable to purchases made by the City and that the City will not accept exceptions to our terms and conditions.

NOTE: ANY AND ALL SPECIAL CONDITIONS ATTACHED HERETO WHICH VARY FROM THESE GENERAL CONDITIONS SHALL

HAVE PRECEDENCE.

Chief Procurement Officer City of Altamonte Springs http://www.altamonte.org/pdfs/POFORM-Sample%20(Void).pdf

TECHANICAL SPECIFICATIONS

Exhibit A: Scope, Submission of Quote and Evaluation Process

1.0 SCOPE OF SERVICES

1.1 Scope

The City of Altamonte Springs (“City”) desires to secure the services of a qualified vendor to retread tires for the City’s Fleet of Heavy Trucks, including Refuse/Recycling trucks.

1.2 Requirements

1.2.1 The City prefers a Bandag Retread style in a BRM (Bandag All-Position Mixed) or comparable tread design, however, the City will allow other retread styles and of equal quality, bidder to provide technical data showing equal quality if providing an equivalent.

1.2.2 The City requires a five (5) year, five (5) cap limit on all retreads, whichever comes first.

1.2.3 Casings (Item #’s 2,4,6,8,) need to include but not limited to national brands (Goodyear, Bridgestone, Continental, Michelin, etc.) casing replacements as needed. All casings are to be “Grade A” (previously uncapped) quality when purchased.

1.2.4 The City requires a maximum of a fifteen (15) business day turnaround time once vendor receives tire for retread. *Vendor to acknowledge acceptance of this on the RFQ form.

1.2.5 The City requires that the subject tires that are to be retreaded shall go through a non-destructive review process to determine the quality and reliability of the tire before the tire is to be retreaded. Casing inspection shall be made by a trained inspector utilizing Shearography or a similar nondestructive technique. Casings accepted for retreading shall not contain any defects which would render it unsuitable for service. Examples of these defects would include:

1. Ply separation.

2. Broken, damaged, kinked or exposed bead wire.

3. Injuries to plies in the bead area.

4. Flex breaks.

5. Loose cords on the inside ply or evidence of overload, under inflation or run flat.

6. Tread separations which cannot be removed during buffing.

7. Sidewall separation.

8. Weather cracking extending into body plies.

9. Non repairable damage to the inner liner or bead seating area on a tubeless tire.

10. Nail holes or injuries of sufficient sizes and numbers, which cannot be repaired using acceptable commercial practice.

1.2.6 Tires shall be re-treaded according to the standards established by the U.S. Department of Transportation (U.S. DOT), and carry a code number on the sidewall indicating where and when the tire was re-treaded

1.2.7 Repaired and re-treaded tires shall conform to all the Federal Safety Standards developed by the

U.S. DOT.

2.0 SUBMISSION OF QUOTE

2.1 The following information shall be submitted with a completed Request for Quotation (RFQ) form.

Failure to submit requested information in this format may result in your bid being deemed non-responsive and not considered for award.

2.1.1 Cost: Bidder shall complete the following on the RFQ doc: Unit Price and Extended Price for all items listed.

2.1.2 Product Specifications: Bidder shall provide product specification literature for bid items 1 thru 8 only.

2.1.3 Tire Review Technology: Bidder shall provide a statement of their non-destructive tire review process and why this process is a viable review process for retread tires.

2.1.4 Certification: A certification from a nationally recognized organization, such as the Tire Industry Association (TIA) or equivalent body, verifying that the bidders tire retreading process meets established industry standards.

2.1.5 Proration schedule: A detailed warranty coverage schedule specifying how the warranty applies in cases of in-service tire failure, including any reduction in coverage over time or mileage

3.0 EVALUATION OF SUBMITTALS

3.1 The City of Altamonte Springs shall be the sole judge of its own best interests, the quotations, and the resulting agreement. An award may be made to the most responsive and responsible servicer whose quotation is determined to be the most advantageous to the City based on the criteria above. When a proposal is accepted, a contract will be issued. The City’s decision shall be final and the City at all times reserves the right to:

3.2.1 Reject any or all quotes or parts thereof

3.2.2 Issue subsequent Requests for Quotations

3.2.3 Cancel the entire Request for Quotation

3.2.4 Remedy technical errors in the Request for Quotation

3.2.5 Accept other than the lowest price

3.2.6 Waive informalities and irregularities in quotation

3.3 The submittals received will be evaluated by qualified personnel of the City of Altamonte Springs. It is the intent of the City that all businesses responding to the RFQ, and meeting the minimum qualifications, shall be ranked in accordance with the criteria established.

CONFLICT OF INTEREST STATEMENT FORM

A. I am the of with a local office in

[Insert Title] [Insert Company Name] and principal office in _.

B. The entity hereby submits an offer to RFQ-26-015, title Irrigation Supplies.

C. The AFFIANT has made diligent inquiry and provided the information in this statement affidavit based upon its full knowledge.

D. The AFFIANT states that only one submittal for this solicitation has been submitted and tendered by the appropriate date and time and that said above stated entity has no financial interest in other entities submitting a proposal for the work contemplated hereby.

E. Neither the AFFIANT nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion or collusive activity, or otherwise taken any action which in any way restricts or restraints the competitive nature of this solicitation, including but not limited to the prior discussion of terms, conditions, pricing, or other offer parameters required by this solicitation.

F. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise prohibited from participation in this solicitation or any contract to follow thereafter by any government entity.

G. Neither the entity nor its affiliates, nor anyone associated with them, have any potential conflict of interest because and due to any other clients, contracts, or property interests in this solicitation or the resulting project.

H. I hereby also certify that no member of the entity’s ownership or management or staff has a vested interest in any City Division/Department/Office.

I. I certify that no member of the entity’s ownership or management is presently applying, actively seeking, or has been selected for an elected position within City of Altamonte Springs government.

J. In the event that a conflict of interest is identified in the provision of services, I, the undersigned will immediately notify the City in writing.

By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in, Conflict of Interest Statement Form, is truthful and correct at the time of submission.

AFFIANT SIGNATURE

Typed Name of AFFIANT

Title

STATE OF

COUNTY OF

The foregoing instrument was executed before me this day of , 20 , by as of , who personally swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced as identification.

(stamp)

NOTARY PUBLIC, State of

NON-COLLUSION/LOBBYING CERTIFICATION

FORM

A. This sworn statement is submitted with Invitation to Bid, or Contract Number RFQ-26-015, title Irrigation Supplies.

B. This sworn statement is submitted by whose business address is

[Name of entity submitting sworn statement] and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: .

C. My name is and my relationship to the above is

[Please print name of individual signing]

D. NON-COLLUSION PROVISION CERTIFICATION.

The undersigned hereby certifies, to the best of his or her knowledge and belief, that on behalf of the person, firm, association, or corporation submitting the bid certifying that such person, firm, association, or corporation has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid. Failure to submit the executed statement as part of the bidding documents will make the bid nonresponsive and not eligible for award consideration.

E. LOBBYINGCERTIFICATION.

The undersigned hereby certifies, to the best of his or her knowledge and belief, that:

1. No Federal and/or City appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of the City, City Council Member of Congress in connection with the awarding of any City Contract.

2. If any funds other than Federal and/or City appropriated funds have been paid or will be paid to any person for influencing or attempting to influence a member of City Council or an officer or employee of the City in connection with this contract, the undersigned shall complete and submit Standard Form-L “Disclosure Form to Report Lobbying”, in accordance with its instructions.

By the signature(s) below, I/we, the undersigned, as authorized signatory to commit the firm, certify that the information as provided in, Non-Collusion/Lobbying Certification Form, is truthful and correct at the time of submission.

AFFIANT SIGNATURE

Typed Name of AFFIANT

Title

STATE OF

COUNTY OF

The foregoing instrument was executed before me this day of , 20 , by as of , who personally swore or affirmed that he/she is authorized to execute this document and thereby bind the Corporation, and who is personally known to me OR has produced as identification.

(stamp) NOTARY PUBLIC, State of

Contractor Covered Transactions

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION

(1) The prospective subcontractor of The City of Altamonte Springs (“Recipient”), , certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or Agency.

(2) Where the Sub-Recipient’s subcontractor is unable to certify to the above statement, the prospective contract shall attach an explanation to this form.

CONTRACTOR NAME

By:

Signature

Name and Title

Street Address

City, State, Zip

Date