REQUEST FOR QUALIFICATIONS

RFQ Number:

26-013

RFQ Title:

Professional Engineering Services for SR141 / Medlock Bridge Rd Trail (Chattahoochee River to Bobby Jones Drive)

RFQ Due Date and Time:

Local Time: January 13, 2026, 2:00pm ET

Number of Pages: 32

ISSUING DEPARTMENT INFORMATION

Issue Date:

December 11, 2025

City of Johns Creek Purchasing Division 11360 Lakefield Drive Johns Creek, Ga. 30097

Phone: 678-512-3233 Fax: 678-512-3286

Website: www.johnscreekga.gov

INSTRUCTIONS TO OFFERORS

Submitting Request for Qualification (RFQ):

All bid submissions shall be submitted electronically and with hard copies (6) in person at City Hall.

All questions must be submitted via BidNet no later than 5:00 pm on December 30, 2025. Answers to questions & Addendums will be posted on BidNet.

Pre-Bid Conference (optional attendance) will take place 10:00AM December 18 at City Hall (1st Floor- Ocee Rm):

11360 Lakefield Drive, Johns Creek, Georgia. 30097

Instructions for registering for BidNet can be found in special instructions:

Envelope #1 (2 PDF’s) Submission:

1 PDF: required RFQ forms (1 PDF). W9, E-verify, 50-36-1, submittal, cover page, drug free workplace etc...

1 PDF Technical Proposal: Defined in Section 3.0 Qualifications, Experience, Approach, References, Staff, (proposal defines RFQ), etc.

No cost proposals shall be submitted for this RFQ.

RFQ Due & received by: January 13, 2026, 2:00pm ET Both hard copies & electronic.

Special Instructions:

Register for BidNet at:

https://www.johnscreekga.gov/Residents/Purchasing click: register and view quote/RFP opportunities

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING

Offeror Name (Firm)/Address:

Authorized Offeror Signatory:

(Please sign in ink) Offeror Phone Number: Offeror Print Name:

Offeror Federal I.D. Number: Offeror E-mail:

OFFEROR’S RFQ CHECKLIST

The 10 Most Critical Things to Keep in Mind When Responding to an RFQ for the City of Johns Creek

1. _______ Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal;

funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFQ and is an excellent source of information for any questions you may have.

3. _______ Attend the pre-bid, proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the RFQ.

4. _______ Take advantage of the “question and answer” period. Submit your questions online in BidNet by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFQ. All addenda issued for an RFQ are available online in BidNet and will include all questions asked and answered concerning the RFQ.

5. _______ Follow the format required in the RFQ when preparing your response.

Provide point-by-point responses to all sections in a clear and concise manner.

6. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company’s capabilities are or what items/services you can provide, even if you have previously contracted with the City. The Statement of Qualifications is evaluated based solely on the information and materials provided in your response.

7. _______ Use the forms provided, i.e., required documents, RFQ cover page, submittal page, Everify, 50-36-1 form, W9, Drug Free Workplace, COI example, etc.

8. _______ Check for RFQ addenda. Before submitting your response, check online in BidNet for any addenda the City has issued. Submission of Bid acknowledges receipt of addendums however, recommended to include with bid submission signed copies.

9. _______ Review and read the RFQ document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete.

The copies are provided to the evaluation committee members and will be used to score your response.

10. _______ Submit your response on time. Note all the dates and times listed in the Schedule of Events and within the document, and be sure to submit all required items on time. Late Statement of Qualifications responses are never accepted. Don’t wait till last minute to upload electronically in BidNet.

This checklist is provided for assistance only and should not be submitted with Offeror’s Response

CITY OF JOHNS CREEK

REQUEST FOR STATEMENT OF QUALIFICATION LETTER

RFQ 26-013

We propose to furnish and deliver any and all of the deliverables and services named in the attached Request for Statement of Qualification (RFQ).

It is understood and agreed that this Statement of Qualification constitutes an offer, which when accepted in writing by Purchasing Office, City of Johns Creek, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the City of Johns Creek.

It is understood and agreed that we have read the City’s specifications shown or referenced in the RFQ and that this Statement of Qualification is made in accordance with the provisions of such specifications. By our written signature on this Statement of Qualification, we guarantee and certify that all items included in this Statement of Qualification meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City of Johns Creek reserves the right to reject any or all submittals, waive technicalities, and informalities, and to make an award in the best interest of the city.

It is understood and agreed that this Statement of Qualification shall be valid and held open for a period of one hundred twenty (120) days from Request for Statement of Qualification opening date.

STATEMENT OF QUALIFICATION SIGNATURE AND CERTIFICATION

(Offeror to sign and return with Statement of Qualification)

I certify that this Statement of Qualification is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Statement of Qualification for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the Statement of Qualification and certify that I am authorized to sign this Statement of Qualification for the offeror. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et.

Seq. have not been violated and will not be violated in any respect.

Authorized Signature______________________________Date_______________________

Print/Type Name_________________________________

Print/Type Company Name Here_______________________________________________

CITY OF JOHNS CREEK

DISCLOSURE FORM

This form is for disclosure of campaign contributions and family member relations with City of Johns Creek officials/employees.

Please complete this form and return as part of your RFQ package when it is submitted.

Name of Offeror __________________________________________________

Name and the official position of the Johns Creek Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.)

List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Johns Creek Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 9 months) by the City of Johns Creek and your relation:

TABLE OF CONTENTS

ISSUING DEPARTMENT INFORMATION

INSTRUCTIONS TO OFFERORS

IMPORTANT: SEE STANDARD TERMS AND CONDITIONS

OFFERORS MUST COMPLETE THE FOLLOWING

1.0 INTRODUCTION

1.1 PURPOSE OF PROCUREMENT

1.2 ELIGIBILITY/QUALIFICATIONS

1.2.1 PROPOSAL CERTIFICATION

1.2.2 OFFERORS CONFERENCE

1.3 SCHEDULE OF EVENTS

1.4 RESTRICTIONS ON COMMUNICATIONS WITH STAFF

1.5 DEFINITION OF TERMS

1.6.1 RESULTING CONTRACT

1.6.2 MANDATORY REQUIREMENTS

1.6.3 UNDERSTANDING OF SPECIFICATIONS AND REQUIREMENTS

1.6.5 OFFEROR’S SIGNATURE

1.7 SUBMITTING A STATEMENT OF QUALIFICATION

1.7.1 ORGANIZATION OF STATEMENT OF QUALIFICATIONS

1.7.2 FAILURE TO COMPLY WITH INSTRUCTION

1.7.5 LATE STATEMENT OF QUALIFICATIONS

1.8 REQUIRED REVIEW

1.8.1 REVIEW RFQ

1.8.2 FORM OF QUESTIONS

1.8.3 CITY’S ANSWERS

1.8.4 STANDARD TERMS AND CONDITIONS/STANDARD CONTRACT

1.8.5 PROJECT OVERSIGHT AND STAFFING

2.1 AUTHORITY

2.2 OFFEROR COMPETITION

2.3 RECEIPT OF STATEMENT OF QUALIFICATIONS AND PUBLIC INSPECTION

2.3.1 PUBLIC INFORMATION

2.3.2 PROCUREMENT OFFICER REVIEW OF STATEMENT OF QUALIFICATIONS

2.4 CLASSIFICATION AND EVALUATION OF STATEMENT OF QUALIFICATIONS

2.4.1 INITIAL CLASSIFICATION OF STATEMENT OF QUALIFICATIONS AS RESPONSIVE OR NON-

RESPONSIVE

2.4.2 DETERMINATION OF RESPONSIBILITY

2.4.3 EVALUATION OF STATEMENT OF QUALIFICATIONS

2.4.4 COMPLETENESS OF STATEMENTS OF QUALIFICATIONS

2.4.5 EVALUATION COMMITTEE RECOMMENDATION

2.5 CITY’S RIGHTS RESERVED

3.0 MANDATORY REQUIREMENTS

3.1 BACKGROUND INFORMATION

3.2 OVERVIEW OF PROJECT SCOPE

3.3 SCOPE OF SERVICES

3.4 RFQ/ PROJECT GENERAL INFORMATION

3.5 PROJECT UNDERSTANDING & APPROACH - 30 POINTS MAX

3.6 EXPERIENCE / QUALIFICATIONS OF PROJECT TEAM OF SIMILAR SCOPE – 30 POINTS MAX

3.8 PROJECT SCHEDULE – 10 POINTS MAX

3.9 REFERENCES (SIMILAR SCOPE) – 10 POINTS MAX

3.10 BID EVALUATION

4.0 STATEMENT OF QUALIFICATION SUBMISSION AND EVALUATION

4.1 PROCESS FOR SUBMITTING STATEMENTS OF QUALIFICATIONS

4.1.1 PREPARATION OF STATEMENT OF QUALIFICATIONS

4.1.2 PACKAGING OF STATEMENT OF QUALIFICATIONS

4.1.3 SUBMISSION OF STATEMENTS OF QUALIFICATIONS

4.2 EVALUATION PROCESS

4.2.1 ADMINISTRATIVE REVIEW

4.2.2 MANDATORY REQUIREMENTS REVIEW

4.2.3 TECHNICAL PROPOSALS EVALUATION

4.2.4 INTERVIEWS

4.3 REJECTION OF STATEMENTS OF QUALIFICATIONS/CANCELLATION OF RFQ

4.4 CITY’S RIGHT TO INVESTIGATE AND REJECT

4.4.1 OFFEROR INFORMATIONAL REQUIREMENTS

5.0 TERMS AND CONDITIONS

5.1 RFQ AMENDMENTS

5.2 STATEMENT OF QUALIFICATION WITHDRAWAL

5.3 COST FOR PREPARING STATEMENT OF QUALIFICATIONS

5.4 CONTRACT

5.4.1 CONTRACT TERM

5.5 CONFLICT OF INTEREST

5.6 MINORITY BUSINESS POLICY

5.7 ADA GUIDELINES

5.8 COMPLIANCE WITH LAWS

5.9 GOVERNING TERMS

5.10 INDEMNIFICATION

5.11 CORRECTIONS/CREDITS

5.12 INSURANCE

5.13 CANCELLATION

5.14 INDEPENDENT CONTRACTOR

5.15 NO ASSIGNMENT

5.16 AUDIT

5.17 ATTORNEY’S FEES

5.18 MISCELLANEOUS

APPENDIX A SCHEDULE OF EVENTS

APPENDIX B REQUIRED FORMS

APPENDIX C LOCATION MAP

1.0 INTRODUCTION

1.1 Purpose of Procurement

The City of Johns Creek, Georgia (City) requests technical proposals from qualified professionally licensed firms for engineering, design and related professional services for the SR 141/ Medlock Bridge Road Trail (Chattahoochee River to Bobby Jones Drive) (a Local Let Georgia Department of Transportation (GDOT) project with Federal Highway Administration (FHWA) funding).

The awarded Contractor shall collaborate with City staff on the above project throughout the lifecycle of the project. Contractor shall provide services in accordance with the project schedule established by the City of Johns Creek Public Works department.

The City intends to select a consulting firm through the qualification-based selection process, and intends to execute a consulting agreement (with annual renewal options not to exceed 5 years) with the selected firm for services to be provided. The selected consultant will work and coordinate with the City of Johns Creek Public Works Department, and the Georgia Department of Transportation throughout the life of the project. The selected firm will be expected to provide services in accordance with the project schedule established by the City of Johns Creek and the Georgia Department of Transportation.

1.2 Eligibility/Qualifications

To be eligible for award of a contract in response to this solicitation the Offeror should demonstrate that they, or the principals assigned to the contract, have successfully completed services, as specified in the Technical Specifications/Scope of Services section of this solicitation, and are normally and routinely engaged in performing such services. In addition, the Contractor must have no conflict of interest with regard to any other work performed by the Contractor for the City of Johns Creek.

Offeror should provide the City with credentials supporting their past experience, expertise, including organization, amount of fleet, and labor/manpower, to insure satisfactory execution of the services contained in the RFQ. Offeror should provide a list of references with particular emphasis on other governmental agencies, and include clients and past clients within the Atlanta Metropolitan area, and the number of years in business providing these services.

1.2.1 Proposal Certification

Pursuant to the provisions of the Official Code of Georgia Annotated 50-5-67(a), the City of Johns Creek certifies the use of competitive sealed bidding will not be practical or advantageous to the City in completing the acquisition described in this RFQ. All Statements of Qualifications submitted pursuant to this request will be made in accordance with the provisions of this RFQ.

1.2.2 Offerors Conference

There will be a voluntary attendance offerors conference scheduled for the date and time listed in the Schedule of Events.

1.3 Schedule of Events

See Appendix A for the detail Schedule of Events.

1.4 Restrictions on Communications with Staff

All questions about this RFQ must be submitted online through BidNet in the following format:

1. Question Citation of relevant section of the RFQ

2. Question Citation of relevant section of the RFQ

Questions must be submitted online only through the electronic bidding platform. Go to the city website purchasing page https://www.johnscreekga.gov/Residents/Purchasing and follow the links to the Georgia Purchasing Group by BidNet. Questions must include the company name and the referenced RFQ section.

Additional assistance is available by emailing the City of Johns Creek Purchasing Department at:

purchasing@johnscreekga.gov .

From the issue date of this RFQ until a offeror(s) is selected and the selection is announced, offerors are not allowed to communicate for any reason with any City staff, elected officials, or other contractors or sub-contractors except through the Issuing Officer named herein, or during the Offeror’s conference, or as provided by existing work agreement(s). The City reserves the right to reject the Statement of Qualification of any offeror violating this provision. All questions concerning this RFQ must be submitted electronically online via BidNet. No questions other than online will be accepted. No response other than online will be binding upon the City.

1.5 Definition of Terms

OCGA – Official Code of Georgia Annotated (State Statute)

Offeror – Respondent to this Request for Statement of Qualifications

RFQ – Request for Statement of Qualifications

1.6.1 Resulting Contract

This RFQ and any addenda, the Offeror’s RFQ response, including any amendments, a best and final offer, and any clarification question responses shall be included in any resulting contract. The City’s contract contains the contract terms and conditions which will form the basis of any contract between the City and the highest scoring offeror. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract.

1.6.2 Mandatory Requirements

To be eligible for consideration, an offeror must meet the intent of all mandatory requirements. The City will determine whether an Offeror’s RFQ response complies with the intent of the requirements.

RFQ responses that do not meet the full intent of all requirements listed in this RFQ may be subject to point reductions during the evaluation process or may be deemed non-responsive.

1.6.3 Understanding of Specifications and Requirements

By submitting a response to this RFQ, offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFQ.

1.6.4 Prime Contractor/Subcontractors

Offeror(s) Statement of Qualifications selected as most advantageous to the City based on evaluation factors set forth in the RFQ shall be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the Statement of Qualification. The City reserves the right to approve all subcontractors. The Contractor shall be responsible to the City for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly by the Contractor. Further, nothing contained within this document or any contract documents created as a result of any contract awards derived from this RFQ shall create any contractual relationships between any subcontractor and the City.

1.6.5 Offeror’s Signature

The Statement of Qualification must be signed in ink by an individual authorized to legally bind the business submitting the Statement of Qualification. The Offeror’s signature on a Statement of Qualification in response to this RFQ guarantees that the offer has been established without collusion and without effort to preclude the City of Johns Creek from obtaining the best possible supply or service. Proof of authority of the person signing the RFQ response must be furnished upon request.

1.7 Submitting a Statement of Qualification

1.7.1 Organization of Statement of Qualifications

Offerors must organize their Statement of Qualifications (RFQ) into sections that follow the format of this RFQ, separating each section example: 3.5 Supplier Qualifications / Experience. A point-by-point response to all numbered sections, subsections, and appendices is required. If no explanation or clarification is required in the Offeror’s response to a specific subsection, the offeror shall indicate so in the point-by-point response or utilize a blanket response for the entire section with the following

Statement: “(Offeror’s Name)” understands and will comply.

1.7.2 Failure to Comply with Instruction

Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any Statement of Qualifications that do not follow this RFQ format, are difficult to understand, are difficult to read, or are missing any requested information.

1.7.3 Copies Required and Deadline for Receipt of Statement of Qualifications Offerors must submit Statement of Qualifications both; hard copies (6) in person/mail at City Hall and online electronically through BidNet. Statement of Qualifications, all required documents, and any additional bid documents must be delivered and uploaded into BidNet.

RFQ responses must be received prior to 2:00 pm, Tuesday, January 13, 2026, both at City Hall and electronically in BidNet.

1.7.5 Late Statement of Qualifications

Regardless of cause, late Statements of Qualifications will not be accepted and will automatically be disqualified from further consideration. It shall be the Offeror’s sole risk to assure delivery at the receptionist's desk at the designated office by the designated time. Late Statement of Qualifications will not be opened and may be returned to the offeror at the expense of the offeror or destroyed if requested.

1.8 Required Review

1.8.1 Review RFQ

Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFQ and promptly notify the City’s identified procurement officer in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFQ.

1.8.2 Form of Questions.

Offerors with questions or requiring clarification or interpretation of any section within this RFQ must address these questions online only via BidNet on or before 5:00pm December 30, 2025. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered.

1.8.3 City’s Answers.

The City will provide an official written answer within three (3) business days to all questions received by December 30, 2025, 5:00pm. The City's response will be by formal addendum published online via BidNet. Any other form of interpretation, correction, or change to this RFQ will not be binding upon the City. Any formal written addendum will be published on BidNet. Offerors acknowledge receipt of addendums electronically with Proposal submissions and may also provide signed copies of addendums in their Statement of Qualification.

1.8.4 Standard Terms and Conditions/Standard Contract.

By submitting a response to this RFQ, offeror agrees to acceptance of the standard terms and conditions and standard contract as set out in Section 5.0 of this RFQ. Much of the language included in the standard terms and conditions and standard contract reflects requirements of state law.

Requests for exceptions to the standard terms and conditions, standard contract terms, or any added provisions must be submitted to the City’s identified procurement officer by the date for receipt of questions or with the Offeror’s RFQ response and must be accompanied by an explanation of why the exception is being taken and what specific effect it will have on the Offeror’s ability to respond to the RFQ or perform the contract. The City reserves the right to address non-material, minor, insubstantial requests for exceptions with the highest scoring offeror during contract negotiation. Any material, substantive, important exceptions requested and granted to the standard terms and conditions and standard contract language will be addressed in any formal addendum issued for this RFQ and will apply to all offerors submitting a response to this RFQ.

1.8.5 Project Oversight and Staffing

The successful offeror will report to the City’s Project Manager, (TBD at contract award).

2.0 RFQ STANDARD INFORMATION

2.1 Authority

This RFQ is issued under the authority of the Purchasing Division of the City of Johns Creek. The RFQ process is a procurement option allowing the award to be based on stated evaluation criteria.

The RFQ states the relative importance of all evaluation criteria. No other evaluation criteria, other than as outlined in the RFQ, will be used.

2.2 Offeror Competition

The City encourages free and open competition among offerors. Whenever possible, the City will design specifications, Request for Qualifications, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies.

2.3 Receipt of Statement of Qualifications and Public Inspection

2.3.1 Public Information

All information received in response to this RFQ, including copyrighted material, is deemed public information and will be made available for public viewing and copying after the time for receipt of Statement of Qualifications has passed with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated and documented; (2) matters involving individual safety as determined by the City of Johns Creek (3) any company financial information requested by the City of Johns Creek to determine offeror(s) responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections.

2.3.2 Procurement Officer Review of Statement of Qualifications.

Upon opening the Statement of Qualifications received in response to this RFQ, the procurement officer in charge of the solicitation will review the Statement of Qualifications and separate out any information that meets the referenced exceptions in Section 2.3.1 above, providing the following conditions have been met:

Confidential information is clearly marked and separated from the rest of the

Statement of Qualification.

The Statement of Qualification does not contain confidential material in the cost or price section.

An affidavit from an Offeror’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each Statement of Qualification containing trade secrets.

Information separated out under this process will be available for review only by the procurement officer, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a

“right to know” (open records) request from another party.

2.4 Classification and Evaluation of Statement of Qualifications

2.4.1 Initial Classification of Statement of Qualifications as Responsive or Non-responsive

All Statement of Qualifications will initially be classified as either “responsive” or “non-responsive”.

Statement of Qualifications may be found non-responsive any time during the evaluation process or contract negotiation if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFQ; or the Statement of Qualifications is not within the plans and specifications described and required in the RFQ. If a Statement of Qualifications is found to be non-responsive, it will not be considered further.

2.4.2 Determination of Responsibility

The procurement officer will determine whether an offeror has met the standards of responsibility.

Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of non-responsibility. If an offeror is found non-responsible, the determination must be in writing, made a part of the procurement file and mailed to the affected offeror.

2.4.3 Evaluation of Statement of Qualifications

All responsive Statements of Qualifications will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of differing price, quality, and contractual factors. These scores will be used to determine the most advantageous offering to the City. Only those that meet the evaluation criteria will be considered as pre-qualified

2.4.4 Completeness of Statements of Qualifications

Selection and award will be based on the Offeror’s Statements of Qualifications and other items outlined in this RFQ. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by offerors outside the formal response or subsequent discussion/negotiation or “best and final offer,” if requested, will not be considered, will have no bearing on any award, and may result in the offeror being disqualified from further consideration.

2.4.5 Evaluation Committee Recommendation

The Evaluation Committee will provide a written recommendation for contract award to the Procurement Officer that contains the scores, justification and rationale for its decision.

The Procurement Officer will review the recommendation to ensure its compliance with the RFQ process and criteria before concurring I the Evaluation Committee’s recommendation.

2.5 City’s Rights Reserved

Issuance of the RFQ in no way constitutes a commitment by the City of Johns Creek to award and execute a contract. Upon determination of such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

Cancel or terminate this RFQ;

Reject any or all Statements of Qualifications received in response to this RFQ;

Waive any undesirable, inconsequential, or inconsistent provisions of this RFQ which would not have significant impact on any Statements of Qualifications;

Not award if it is in the best interest of the City not to proceed with contract execution;

or If awarded, terminate any contract if the City determines adequate City funds are not available.

3.0 MANDATORY REQUIREMENTS

This section identifies all mandatory requirements which must be present in the Statement of Qualification before further consideration will be given. Offeror must prepare and submit a response which references the page(s) of the Technical Response where satisfaction of the Mandatory Requirements is substantiated.

3.1 Background Information

The City of Johns Creek is located in the northeast corner of Fulton County; bounded on the south by the Chattahoochee River, on the east by Gwinnett County and the Chattahoochee, on the north by and on the west by the cities of Alpharetta and Roswell. Johns Creek has an approximate population of 84,000. Johns Creek is the 10th largest city in the state of Georgia, Marietta being the 11th largest.

Johns Creek officially became a city on Dec. 1, 2006, when governance of the new city transferred from Fulton County to Johns Creek's elected officials and city government. Johns Creek's transition from six unincorporated northeast Fulton communities - Newtown, Warsaw, Ocee, Shakerag, Autrey Mill and Johns Creek - to cityhood was initiated through the state legislative process and approval of House Bill 1321. Governor Sonny Purdue signed House Bill 1321 on March 29, 2006 and voters approved incorporation on July 18, 2006.

3.1.1 Project Information

This project proposes the construction of a 10‘-wide multi-use trail along the east side of SR 141/Medlock Bridge Road from the south end of the Chattahoochee River bridge to Bobby Jones Drive. A separate segment to be constructed between Bobby Jones Drive and State Bridge Road, this segment will complete a continuous trail network along SR 141 through Fulton County (and the City of Johns Creek), spanning from the Chattahoochee River (Gwinnett County) to McGinnis Ferry Road (Forsyth County). In addition, this trail network would provide access to the Medlock Bridge Chattahoochee River National Recreation Area.

This solicitation will include engineering services following all requirements associated with federal funding. Survey and initial concepts have been completed.

3.2 Overview of Project Scope

The awarded firm shall prepare and submit a proposed detail Scope of Services. Below are a few of the overview items to be included in the project detail Scope of Services:

Validate existing Concept and Prepare Concept Report for approval Prepare Preliminary Engineering and Construction Cost Estimates Prepare Right-of-Way Plans Prepare Final Engineering Plans, Construction Cost Estimate and Utility estimates to be coordinated with the City Prepare handouts and displays; Participate in miscellaneous Stakeholders / Public meetings

(2), as required Participate in Council meetings, as required Coordinate with Georgia Department of Transportation, as required Other services / items as needed Coordinate with proposed improvements in the area including but not limited to

GDOT access permits, local land disturbance permits, and local design / construction projects.

3.3 SCOPE OF SERVICES

The selected firm will be requested to prepare and submit proposed scopes of services and fees to produce project related documents or provide the requested services.

The City will review the submittal and accept, reject, or negotiate a final scope and fee with the selected Consultant. Upon acceptance of a final scope and fee for the project, the City will issue to the Consultant a contract indicating acceptance of the project Statement of Qualifications and authorization to commence services in accordance with the agreement and the project Request for Qualifications.

It shall be the Consultant’s responsibility to design, prepare, assemble and coordinate the project documents to complete the detailed scope tasks as stated below. The completed design must comply with all applicable local, state, and federal environmental laws and regulations. Federal funds will be utilized for this project. Therefore, the Georgia Department of Transportation’s Plan Development Process shall be strictly adhered to and the design must comply with the latest Americans with Disabilities Act (ADA) requirements and the Georgia Department of Transportation’s Standard specifications for the preparation of Roadway Construction Plans. All decisions will be the result of a balance of engineering, environmental, and economic considerations.

The following standards shall be utilized but not limited to for the project, to the maximum extent reasonable and prudent:

1. Georgia Department of Transportation (GDOT) Design Policy Manual (current edition), and applicable addenda.

2. Georgia Department of Transportation (GDOT) Standards and Specifications (current edition), and applicable addenda.

3. AASHTO Standards, latest edition and applicable addenda, including Design of

Pavement Structures, Policy on Geometric Design of Highways and Streets, Roadside Design Guide, and applicable addenda.

4. Manual on Uniform traffic Control Devices (MUTCD) current edition, and applicable addenda

5. GDOT Survey Manual (current edition), and applicable addenda

6. City of Johns Creek Development Regulations

7. City of Johns Approved Comprehensive Master Plan (Comp Plan)

8. North Fulton Transportation Master Plan

3.4 RFQ/ Project General Information

1. The City will select the best qualified consultant(s) based on the information received from interested firms as a result of this solicitation.

2. Consultant and sub-consultants must be pre-qualified for work with Georgia Department of Transportation for Area Classes as follows:

a. 1.06 – Environmental Studies

b. 1.06(a) - NEPA

c. 1.06(b) - History

d. 1.06(c) - Air Quality

e. 1.06(d) - Noise

f. 1.06(e) - Ecology

g. 1.06(f) - Archaeology

h. 1.09 - Location Studies

i. 3.03 – Multi-Lane Urban Roadway Widening and reconstruction

j. 3.07 – Traffic Operations Design

k. 3.09 – Traffic Control Systems Analysis, Design and Implementation

l. 3.12 – Hydraulic and Hydrological Studies (Roadway)

m. 3.13 – Facilities for Bicycles and Pedestrians

n. 5.01 - Land Surveying

o. 5.02 - Engineering Surveying

p. 9.01 – Erosion, Sedimentation, and Pollution Control Plan Preparation and

Implementation

3. City of Johns Creek will expect to liaison with a single project manager representing the prime consultant firm and the sub-consultants. The City of Johns Creek reserves the right to approve sub-consultants. Project Manager listed in the RFQ will not be changed without the approval of the City.

4. This project has federal funds programmed and it is extremely important that project schedules are met. Only those firms or teams with the necessary resources and a commitment to complete all work on schedule should submit a Statement of Qualification.

Consultant(s) should assume a projected Notice to Proceed (NTP) around March 2026 and anticipates the following phases to be awarded as a result of this RFQs:

Phase 1 – Survey and Database Preparation Phase 2 – Concept Phase 3 – Public Information Phase 4 – Environmental Document Phase 5 – Preliminary Engineering Phase 6 – Right of way Plans

Phase 7 – Final Plans

Additional project phases will be negotiated as necessary.

5. City of Johns Creek reserves the right to cancel any and all Request for Qualifications at any time when it is determined to be in the best interest of the City.

6. City of Johns Creek also reserves the right to increase, reduce, add or delete any item in this solicitation as deemed necessary.

7. Generally, the Department’ position is not to provide Debriefings until after the contract has been awarded, except for firms disqualified during the Due Diligence Process, in which case a Pre-Award Debriefing can be requested following Due Diligence. For these contracts, Pre-award debriefings would be provided after the announcement of the short-listed firms within the time period posted on the website. All requests must be made and scheduled within this time frame. Any request outside of this period will be accommodated only at the discretion and convenience of the Department’s staff.

Incomplete submittals will not be considered. Late submittals will not be accepted.

MANDATORY RESPONSE-TECHNICAL PROPOSALS

3.5 Project Understanding & Approach - 30 Points Max

The Consultant shall demonstrate an understanding of the City’s goals, project constraints and objectives for the project. The consultant must also understand the project’s challenges and issues and what affect they will have on project delivery. Simply restating the scope of services does not demonstrate an understanding of the project.

The City of Johns Creek is interested in approaches that are innovative and economic. Also this is a priority project so consultants’ availability and their ability to aggressively progress the project schedule. The Consultant should also address their approach to working with Georgia Department of Transportation Project Manager and the City of Johns Creek.

Basis of Evaluation Does consultant understand local let process?

Is the project discussion appropriate?

Are personnel listed adequate to implement the schedule?

3.6 Experience / Qualifications of Project Team of Similar Scope – 30 Points Max

The Consultant shall demonstrate similar project experience of prime Consultant and sub-consultant.

Projects of a similar size and content, to the proposed project, should be included. The consultant shall present an organization chart showing the reporting structure for the project team, including the proposed task leaders for all major work categories.

Basis of Evaluation.

Relationship of Experience to this project as it relates to size, quality and relevance.

Relationship of Experience as it relates to similar Projects

Does description include all major work categories and how personnel function within categories?

Information should be complete, in a clear and concise manner.

3.7 Qualifications of Project Manager– 20 Points Max.

A short description of the Project Manager’s experience on similar project work shall be prepared.

Project Manager listed in the RFQ will not be changed without the approval of the City.

Basis of Evaluation Quality and relevant experience Demonstrated experience and reputation of project manager in the management of similar type projects.

3.8 Project Schedule – 10 Points Max

Discuss tentative project schedule demonstrating the Consultants’ approach to delivering the project to completion.

Basis of Evaluation Discuss method and timing of implementing project Does consultant understand City project timeline approach and GDOT project timeline approach?

Is the project schedule appropriate?

Are personnel adequate to implement the schedule?

3.9 References (Similar Scope) – 10 Points Max

Provide a minimum of five (5) references. A minimum of two references will be contacted to confirm the Consultant’s history of project performance and project manager performance (shortlist if required and NOIA firm). Scores will be based on the average of references responding. Include customer’s name, contact name, email, phone number and brief general description of project and project budget.

Basis of Evaluation Perception of the firm on similar projects Perception of the project manager on similar projects Perception of the firms / projects managers ability to meet the project schedule Perception of the responsiveness of project manager / firm

3.10 Bid Evaluation

The following criteria are also considered during the selection process:

1. Compliance with bid required documents (responsiveness)

2. Completeness of bid technical response to section 3.5 to 3.8

3. Additional Submittal Requirements / Response

4. If required, shortlist interviews

4.0 STATEMENT OF QUALIFICATION SUBMISSION AND EVALUATION

4.1 Process for Submitting Statements of Qualifications

4.1.1 Preparation of Statement of Qualifications

Failure to meet these requirements will result in the Statement of Qualifications being determined “non-responsive” and the entire submittal will be rejected.

Statement of Qualifications Format

Each Statement of Qualifications should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. If supplemental materials are a necessary part of the Technical Proposal, the Offeror should reference these materials in the Technical Proposal, identifying the document(s) and citing the appropriate section and page(s) to be reviewed. To aid in thorough and consistent review, the technical proposal shall be submitted on no more than ten (10), one sided 8 ½” x 11” pages in no smaller than 10 point font and shall be organized. All pages shall be numbered. Standard purchasing required documents & forms required by the City (such as Immigration and Security Form and Affidavit Verifying Lawful Presence etc.) shall not count towards the page limit. Please upload RFQ/City forms in a One (1) separate PDF in Envelope #1 and one (1) upload PDF of technical proposal also in Envelope #1.

Offerors will also submit in person or mail six (6) hard copies of technical proposal in an Envelope with firms name and marked Technical Proposal Envelope #1 or loose in a box (1 copy required forms stappled non-binded).

Additional Submittal Requirements / Response (Proposal-insert after 3.5 to 3.8 response)

1. Provide firm name, address, telephone number, e-mail address for the primary contact person, former firm names, official Georgia address (if applicable), joint venture partner information (if applicable), and sub-consultants to be used by the firm. If the firm has branch offices, state which office will be performing the majority of the work.

2. Provide the following information for prime and sub-consultant(s) for the last three (3) years: average and maximum number of permanent Georgia employees. For any work being performed outside of Georgia, include personnel.

3. Provide a brief description of all relevant or related projects completed (including construction costs) within the last five (5) years. Include the personnel that worked on the project, name of the project owner, contact information, and where the work was performed.

4. One page of the Statement of Qualifications shall be devoted to an Organizational

Chart. This page shall be single-sided and shall not exceed 11” x 17” in size.

Additional information should not be added on this page. Note: This page is included in the 10-page limit for the submission.

5. Provide brief descriptions of key personnel who will perform the work. Personnel information should include professional registrations, years of experience, years with firm, and project experience of the individual (in addition to section 3.5 to 3.8).

6. The Consultant’s proposed Project Manager shall be identified and must be a professional engineer licensed in Georgia (provide copy of valid license).

7. Consultants shall clearly indicate in the submittal package the designated staff person that will act as the primary point of contact with the City.

4.1.2 Packaging of Statement of Qualifications

Offerors must submit Statements of Qualifications BOTH online through BidNet and six (6) hard copies in person / mail at City Hall. All electronic and hard copy Statements of Qualifications must be uploaded in designated envelopes in BidNet and hard copies be marked in package.

Statements of Qualifications must be received electronically through BidNet and hard copies received at City Hall prior to 2:00 pm, Tuesday January 13, 2026 Eastern Time.

Outside of package for hard copies shall be marked as:

City of Johns Creek

Purchasing Bid 26-013 11360 Lakefield Drive

Johns Creek, GA. 30097 (Phone if needed - 678-512-3233)

The contents of package and electronic submission shall include:

A). 1 PDF upload in BidNet, Required Forms / RFQ Documents & 1 copy in sealed envelope in hard copy package:

Required Documents. (RFQ cover page, RFQ Statement of Qualifications Letter, Disclosure Form, W9, E-verify, 50-36-1 form (person submitting Statement of Qualifications), example COI, Drug-Free Workplace, copy of any professional licenses etc.) ONLY One Copy needed have in 1 sealed envelope and 1 scanned PDF in BidNet.

B). Technical Proposal 1 PDF upload in BidNet & six (6) hard copies in packet for in person/mail delivery (no hard binders).

Firm Introductory letter Project Understanding & Approach-section 3.5 Experience / Qualification of Project Manager-section 3.6 Experience / Qualifications of Project Team of Similar Scope-section 3.6.1 References (minimum 5) section 3.7 (keep in mind your 10 page 1 sided 10 font or higher technical proposal limit) Additional Submittal Requirements Section

4.1.3 Submission of Statements of Qualifications

Any Statement of Qualifications received after the due date and time will not be accepted by BidNet and or late hard copies delivered to City Hall will not be opened.

4.2 Evaluation Process

All responsive Statements of Qualifications will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFQ responses in terms of differing price, quality, and contractual factors. These scores will be used to determine the most advantageous offering to the City. Only those that meet the evaluation criteria will be considered.

4.2.1 Administrative Review

The Statements of Qualifications will be reviewed by the RFQ Issuing Officer for the following administrative requirements:

1. Submitted by deadline.

2. Sealed Technical Submission of Proposals.

3. All required documents have been submitted.

4. All documents requiring an original signature have been signed and are included.

4.2.2 Mandatory Requirements Review

Statements of Qualifications which pass the administrative review will then be reviewed by the Technical Evaluation Committee to ensure all requirements identified in Section 3.0 are addressed satisfactorily.

4.2.3 Technical Proposals Evaluation

In this phase, the Evaluation Committee will evaluate the quality and completeness of each technical submittal as it addresses each requirement of the RFQ. The RFQ carries a total weight of 100 points.

Technical submittals will be evaluated and scored in categories. Each category is assigned a maximum point value. Technical proposals that scored above the mean score for all Statements of Qualifications, will be ranked for further evaluation.

The following items are evaluation criteria for all qualifying submittals and will be rated on a point basis by the Evaluation Committee. Offerors must provide all information as required in Section 3.0.

Project Understanding & Approach (30) Experience / Qualifications of Project Team (30) Project Schedule (10) Experience / Qualifications of Project Manager (20) References (10)

100 points

4.2.4 Interviews

The City reserves the right to invite Offerors to participate in a virtual or in-person interview for further clarity and insight to their firms Technical Proposal.

4.3 Rejection of Statements of Qualifications/Cancellation of RFQ

The City reserves the right to reject any or all Statements of Qualifications, to waive any irregularity or informality in a Statement of Qualification, and to accept or reject any item or combination of items, when to do so would be to the advantage of the City. It is also within the right of the City to reject Statements of Qualifications that do not contain all elements and information requested in this document. The City reserves the right to cancel this RFQ at any time. The City will not be liable for any cost/losses incurred by the Offerors throughout this process.

4.4 City’s Right to Investigate and Reject

The City may make such investigations as deemed necessary to determine the ability of the offeror to provide the supplies and/or perform the services specified.

4.4.1 Offeror Informational Requirements

In determining the capabilities of an offeror to perform the services specified herein, the following informational requirements must be met by the offeror. (Note: Each item must be thoroughly addressed. Offerors taking exception to any requirements listed in this section may be found non-responsive or be subject to point deductions.)

5.0 TERMS AND CONDITIONS

5.1 RFQ Amendments

The City reserves the right to amend this RFQ prior to the Request for Qualifications due date. All amendments and additional information will be posted to BidNet https://www.bidnetdirect.com/georgia/cityofjohnscreek and the DOAS/Georgia Procurement Registry, located at: http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp . Offerors are encouraged to check these websites frequently for addendums.

5.2 Statement of Qualification Withdrawal

A submitted Statement of Qualification may be withdrawn prior to the due date by a written request to the Issuing Officer. A request to withdraw a Statement of Qualification must be signed by an authorized individual.

5.3 Cost for Preparing Statement of Qualifications

The cost for developing the Request for Qualifications is the sole responsibility of the Offeror. The City will not provide reimbursement for such costs.

5.4 Contract

Prior to award, the apparent winning Offeror(s) will be required to enter into discussions with the City to resolve any contractual differences before an award is made.