26_013 Addendum 1.pdf

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

ADDENDUM #1

Request for Qualifications (RFQ)

Bid #26-013

Professional Engineering Services for SR141/ Medlock Bridge Road

Trail (Chattahoochee River to Bobby Jones Drive)

To All Prospective Offerors:

To following is Addendum Number #1 for the above solicitation.

1. Summary Prebid Meeting

2. Prebid Questions & Answers / Participation log

Project Overview Construction of a trail utilizing federal funding (Tap grant). Project consists of engineering a “minimum” 8-foot-wide trail from the city limit at SR/141 / Medlock Bridge Road from the Chattahoochee River to Bobby Jones Drive. Concept design has a trail on the east side though project will need to validate through the PDP process by looking at both sides of the road.

Concept layout is available. City does not have a PI number yet.

Prebid Meeting Questions / Answers

1Q: Where connecting at Chattanooga Rover (bridge), will the trail connect or end right there?

1A: Current plan is to terminate before the bridge (edge of National Parks).

2Q. Projects state that it requires a PE but would you consider a landscaping registered architect (LA) with an engineer on record?

2A: The City will require a PE as the project lead on this project.

3Q: When does the contract start ?

3A: Spring 2026 following selection and scope/fee negotiations.

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

4Q: Is the contract just for concept?

4A: The contract is for full engineering through construction documents.

5Q: Can the deadline be extended?

5A: The deadline has been extended to January 20, 2026, 2:00PM ET

Bid Due Dates for the RFP:

All proposal submissions are due electronically to BidNet with hard copies delivered to City Hall no later than 2:00 PM ET Tuesday, January 20, 2026. Any questions regarding bid submissions, feel free to email purchasing@johnscreekga.gov.

All addendums are electronically acknowledged at submission of bid within BidNet. Firms shall include this acknowledgement of receiving RFP 26-013 addendum #1 and included with your forms and documents.

Firm: ______________________________________

Signature: __________________________________

Date:__________________ mailto:purchasing@johnscreekga.gov

Questions & Answers - 1

Solicitation 26-013 - Professional Engineering Services for SR141 / Medlock Bridge Rd Trail

Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q1 Question: Professional Engineering Services

It is unclear if this RFQ is only for Prime Contractors to submit an RFQ or can consulting engineering subcontractors (geotechnical engineers and construction materials testing firms) submit an RFQ?

Answer: Section 1.6.4 states that, "Offeror(s) Statement of Qualifications selected as most advantageous to the City based on evaluation factors set forth in the RFQ shall be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors."

12/12/2025

Q2 Question: Additional Submittal Requirements

On page 18, it indicates that Additional Submittal Requirements are to be inserted after the 3.5-3.8 response. Should that be 3.5-3.9? Should they be included after the project schedule (3.8) or after the references (3.9)?

Answer: The additional submittal requirements in section 4.1.1 are items requesting additional information about the consultants project team prior to reviewing the references in section 3.9.

12/17/2025

Q3 Question: Order of Forms

Any particular order you want the required forms in?

Answer: All forms included in the RFQ will be uploaded in 1 PDF in envelope #1 in BidNet. Offeror will also submit "1 hard copy" (stapled, no binder). Do not include forms in technical proposal. Order is irrelevant.

12/17/2025

Q4 Question: Organizational Chart

Will an 11x17 organizational chart count as 1 or 2 pages?

Answer: One page though preference is 8.5 x 11 inches

12/17/2025

Q5 Question: Resumes or Bios

Does the City want resumes? If so, should they be in an Appendix? Or do you just want a brief bio for each task lead?

Answer: The City would like resumes for the PM and Lead Engineer included in the proposal. Any other resumes could be included in an appendix.

12/17/2025

Q6 Question: GDOT Prequals

Do we need to include GDOT prequals? If so, do they go after the Additional Submittal Requirements pages? Or in an appendix?

Answer: Please included GDOT Prequals for the prime and subconsultants in the Appendix.

12/23/2025

Q7 Question: Key Personnel Availability

Do we need to include a brief availability chart or something like the commitment tables typically submitted with GDOT Phase 1 proposals?

Answer: Please include availability chart for PM and Engineering Lead.

12/23/2025

No Question/Answer Question Date

Q8 Question: Page Limitations

Do the covers / cover letter / TOC count towards the 10-page technical proposal page limit?

Answer: Cover letter and table of contents will not count.

12/30/2025

Q9 Question: Additional Required Content

Does the 10-page limit apply to the Additional Submittal Requirements / Response (insert after 3.5 - 3.8 response) - or does this supplemental material not count towards that 10-page limitation?

Answer: Ten page limit will include response for 3.5, 3.6, 3.7, 3.8, 3.9 and Page 18-19 additional response.

12/30/2025

Q10 Question: PM Information

Does 3.7, Project Manager information, go in 3.7 or 3.6 - on page 19 it is listed as 3.6, when earlier it is

3.7?

Answer: 3.7Qualifications of Project Manager– 20 Points Max.

12/30/2025

Q11 Question: Appendices

Are appendices allowed to be attached to end end of the proposal?

Answer: Yes. Appendices are accepted.

12/30/2025

Q12 Question: 26-013 - Professional Engineering Services for SR141 Questions

Johns Creek RFQ# 26-103 Questions.

•During the prebid, there was a request to extend the submission deadline due to the holidays. Can the

City confirm that they are extending the deadline for submission to January 20th, 2026?

•There is a request for prequal 1.06, but this is shown as “unknown” on new prequal sheets. Is this prequal required?

•Does the City want to install pedestrian lighting along the trail as a part of this project?

•Will the City allow a Registered Landscape Architect (RLA) to serve as the Project Manager, provided that an Engineer of Record remains assigned to the project due to the trail-focused scope of work?

•Are wet signatures needed on all required forms or just the Statement of Qualifications? Are wet signatures required on all 6 hard copies or just one hard copy, which we would label as ORIGINAL?

•Do front and back covers, a table of contents, divider pages and resumes and Firm Introductory letter count against the 10-page limit?

•Please confirm that the City is requiring six (6) hard copies: five (5) of which are bound, and one (1) which is stapled.

•There is a discrepancy in section numbering. Please confirm if the sections should be numbered as follows: 3.5; 3.6; 3.7; 3.8; 3.9, OR 3.5; 3.6; 3.6.1; 3.7; 3.8.

•Can you please confirm that the City wants one (1) hard copy of the Required Forms / RFQ Documents and six (6) hard copies of the Technical Proposal to be delivered?

•In the Additional Submittal Requirements section of the RFQ, item 5 asks us to provide brief descriptions of key personnel who will perform the work in addition to the information provided in section

3.5 to 3.8. Is this where the City would like us to place key personnel resumes to meet this requirement?

•Does the City want proposals to include resumes in addition to the required key personnel descriptions? If resumes are required, should we add them in as an Addendum?

Answer: Addendum 1-Bid extended to 1/20/26 2PM, w-9 and Everify are yes wet signatures, 1-hard copy of forms-stapled in RFQ and 1-electronic-PDF in BidNet, 10 page limit, cover and table of contents not count. Respond to 3.5 to 3.9 and also additional requirements will be included within those sections

(page 18-19), Page 19 explains the packaging and delivery of proposals. Resumes can be inserted as an appendix.1.There is a request for prequal 1.06, but this is shown as “unknown” on new prequal sheets. Is this prequal required? Category 1.06 will be removed. 2.Does the City want to install pedestrian lighting along the trail as a part of this project? Pedestrian lighting is not included.

Q13 Question: 26-013 - Professional Engineering Services for SR141 Questions

•The RFQ instructions states that project descriptions should be placed in section 3.6

Expereionce/Qualifications of Similar Scope, (“The Consultant shall demonstrate similar project experience of prime Consultant and sub-consultant. Projects of a similar size and content, to the proposed project, should be included. The consultant shall present an organization chart showing the reporting structure for the project team, including the proposed task leaders for all major work categories.”) but also instructions us in the Additional Submittal requirements, item #3 to “Provide a brief description of all relevant or related projects completed (including construction costs) within the last five

(5) years. Include the personnel that worked on the project, name of the project owner, contact information, and where the work was performed.” Can you please confirm which section you want us to place our similar project experience?

•The RFQ mentions demonstrating similar project experience of the prime AND subconsultant. If the prime can demonstrate this with its project experience, do we need to add project experience for the subconsultants?

•The City is requiring verification of residency for the O.C.G.A Affidavit form. Are we able to black out personal information (DOB, home address, license number, etc.) if we provide a driver’s license to meet this requirement?

•The City is asking firms to “provide the following information for prime and sub-consultant(s) for the last three (3) years: average and maximum number of permanent Georgia employees. For any work being performed outside of Georgia, include personnel.” Does the City want individual figures for 2022, 2023, and 2024 or just a max and average number over the span of three years: 2022 – 2024?

Answer: The City is requiring verification of residency for the O.C.G.A Affidavit form: The state of

Georgia requires a copy of a Secure & Verifiable Document (SVD): The City will require the awarded contractor to provide affidavit for each subcontractor. The RFQ instructions states that project descriptions should be placed in section 3.6 Experience/Qualifications of Similar Scope, (“The

Consultant shall demonstrate similar project experience of prime Consultant and sub-consultant.

Projects of a similar size and content, to the proposed project, should be included. The consultant shall present an organization chart showing the reporting structure for the project team, including the proposed task leaders for all major work categories.”) but also instructions us in the Additional Submittal requirements, item #3 to “Provide a brief description of all relevant or related projects completed

(including construction costs) within the last five (5) years. Include the personnel that worked on the project, name of the project owner, contact information, and where the work was performed.” Can you please confirm which section you want us to place our similar project experience? Section 3.6 should include the organization chart and focus on specific project experience of the team proposed for this effort. The additional submittal section allows for projects completed by the proposing firm within the last

5 years, regardless of full team efforts on the projects. 5.The RFQ mentions demonstrating similar project experience of the prime AND subconsultant. If the prime can demonstrate this with its project experience, do we need to add project experience for the subconsultants? If you are proposing subconsultants on this submittal, please include project experience of the subconsultant on similar projects. PLEASE LIMIT QUESTIONS IN FUTURE TO ONE PER ENTRY DUE TO Character limitation for responses.