RFQ_25-S-_063_Arbitrage_Services.pdf

RFQ ARBITRAGE REBATE COMPUTATION AND MUNICIPAL CONTINUING

DISCLOSURE REPORT SERVICES

Bid #25-S-063

ARBITRAGE REBATE COMPUTATION AND MUNICIPAL CONTINUING

REQUEST FOR QUOTATION (RFQ)

BID #25-S-063

The Washington Convention and Sports Authority t/a Events DC is soliciting bids from qualified firms to provide Arbitrage Rebate Computation and Municipal Continuing Disclosure Report Services. Interested parties can view a copy of the RFQ by accessing Events DC’s e-procurement website at https://eventsdc.com/about/procurement.

Key Dates

RFQ Release Date: 3:00 PM EST ,Wednesday, August 5, 2026

RFQ Questions Due Date: 3.00 P.M, EST, Wednesday August 12, 2026

RFQ Response Due Date: 5:00 P.M. EST, Wednesday, August 19, 2026

Primary Contact

Gerald Green, Deputy Director Office of Contracts and Procurement E-mail: ggreen@eventsdc.com Phone: (202) 249-3028 https://eventsdc.com/about/procurement mailto:ggreen@eventsdc.com

SECTION A - INTRODUCTION

A1. The Washington Convention and Sports Authority t/a Events DC (“Events DC”) is an independent authority of the District of Columbia (“District”) Government and operates as a corporate body with a legal existence separate from the District. Events DC is governed by a twelve (12) member Board of Directors appointed in accordance with D.C. Code § 10-

1202.05. Its day-to-day operations are managed by its President/Chief Executive Officer.

A2. Events DC has the responsibility to, among other things, promote, develop and maintain the

District as a location for conventions, trade shows, meetings, concerts, sporting and entertainment events, and other special events. In that regard, it owns, manages and/or operates the Walter E. Washington Convention Center (the “Convention Center”), the Carnegie Library at Mt. Vernon Square (“Carnegie”), Robert F. Kennedy Memorial Stadium and its surrounding campus (which includes the Festival Grounds, the Fields at RFK Campus, and Skate Park), the non-military portions of the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena (collectively, the “Facilities”).

A.3 The Convention Center is a 2.3 million square foot convention and meeting facility that includes seven hundred and three thousand (703,000) square feet of exhibit space, a total of seventy-seven (77) break-out rooms and the largest ballroom in the Mid-Atlantic region. The Convention Center hosts approximately two hundred (200) events per year with an average annual attendance figure of 1.2 million people.

A.4 Events DC is seeking a qualified contractor (the “Contractor”) to provide Arbitrage Rebate

Computation and Municipal Continuing Disclosure Report Services (the “Services” or “Work”).

A.5 Events DC intends to award a Firm-Fixed Price contract (the “Contract”) for the Services identified herein. The Base Term of the Contract will be from October 1, 2026, through September 30, 2027.

A.6 If a prospective Bidder has any questions relative to this RFQ, the Bidder must submit the questions in the OpenGov system via the “Question and Answer” Tab to receive a binding answer. Any question asked and answered outside of the Bonfire system will be considered informal and non-binding. Questions must be received no later than close of business, 3:00 P.M, EST, August 12 , 2026. Events DC will not consider any questions received after this date.

-End of Section A-

SECTION B – GENERAL REQUIREMENTS AND PRICING/COST

B.1 CONTRACTOR QUALIFICATIONS

To be considered for award of the Contract, the Bidder must:

(a) Possess a minimum of five (5) years of documented experience providing arbitrage rebate compliance and continuing disclosure services to organizations;

(b) Possess key personnel that have at least five (5) years of documented Certified Public Accountant (CPA) experience providing arbitrage rebate calculations to organizations and expertise in securities and disclosure law, investment management, derivatives, and general governmental finance;

(c) Possess five (5) years of experience in securities and disclosure law, investment management, derivatives, and general governmental finance;

(d) Be registered with the Securities and Exchange Commission (SEC); and the State securities agency where its principal business office is located;

(e) Possess an in-house tax attorney;

(f) Possess staff who have undergone accounting and arbitrage rebate training and who are experienced with Section 148(f) of the Tax Code and applicable regulations;

(g) Possess key personnel who hold memberships to the National Bond Lawyers Association, United States Treasurers Association, National and State Government Finance Officers Association and/or National Government Finance Officials Association ("GFOA");

(h) Possess all licenses required to provide the Work set forth in this solicitation; and

(i) Perform all Work in conformance to applicable federal, state and District laws and regulations.

B.2 QUESTIONS

(a) If a prospective Offeror has any questions relative to this RFQ, the Offeror shall submit the questions in the e-Procurement system via the “Questions” Tab of the Bid to receive a binding answer. Any question asked and answered outside of the e-Procurement system will be considered informal and non-binding.

(b) Questions shall be received no later than 3:00PM, EST, Wednesday August 12, 2026.

Events DC will not consider any questions received after this date.

(c) Events DC will furnish responses promptly to the requesting prospective Offeror and to other prospective Offerors if deemed by Events DC to be necessary to prepare a complete and accurate proposal, or if the lack of a copy of the response would be prejudicial to any other prospective Offeror.

B.3 PRICE/COSTS

(a) The Bidder shall propose a firm-fixed price for each item identified in Attachment A for the Work specified in Section C below for the Base Term and all Option Years.

(b) The prices offered shall be as low as or lower than those charged to the Contractor’s most favored customers for comparable quantities, terms and conditions.

-End of Section B-

SECTION C – SPECIFICATIONS/SCOPE OF WORK

C.1 GENERAL REQUIREMENTS

Events DC is required to perform numerous calculations (Arbitrage Rebate Calculations, Yield Reduction/Restriction Calculations, Spending Exception Calculations and Penalty-in-Lieu of Rebate Calculations) for each of its outstanding bonds issued in compliance with Section 148 of the Internal Revenue Code of 1986. Events DC seeks a qualified Contractor to perform the Work as specified herein.

C.2 TASK 1: ARBITRAGE REBATE REPORT SERVICES

(a) Engagement: The Contractor shall assign an arbitrage rebate analyst ("Analyst") to oversee all arbitrage consulting activities for Events DC to review tax-exempt debt issues requiring arbitrage rebate services.

(b) Data Collection: The Contractor shall review with Events DC all transcript documentation and investment activity needed to perform arbitrage rebate calculations. The Contractor's Analyst shall use all available resources to assist Events DC in compiling this data.

(c) Bond Issuance Review: Upon receipt of identified transcript documents, the Contractor shall perform a thorough review of each issue. The Contractor shall confirm that the issue is subject to the rebate requirement, identify all relevant exceptions, elections, and yield restrictions, and verify the arbitrage yield.

(d) Engagement Summary: The Contractor shall submit all relevant findings and assumptions in the form of an Engagement Summary. The arbitrage reporting requirements shall be reviewed with Events DC and target calculation dates shall be entered into Contractor's

Bid #25-S-063 database monitoring system. The Engagement Summary shall be forwarded to Events DC within ninety (90) days of the Bond issue date and it shall identify all pertinent information.

(e) Arbitrage Liability Calculation: The Contractor's Analyst shall determine the cumulative arbitrage liability.

(f) Review: The Contractor shall review calculation and summary findings and, in the event, a legal opinion is deemed necessary, the Contractor shall present a recommendation to Events DC. Upon approval by Events DC, the Contractor shall engage the services of a tax counsel and an independent legal opinion shall be rendered.

(g) Arbitrage Rebate Report: The Contractor shall compile a comprehensive report of all interims, installment dates, and final arbitrage liability calculations and submit to Events DC as detailed above.

C.3 TASK 2 – ONGOING SUPPORT SERVICES

The Contractor shall be available throughout the duration of the Contract for the following activities:

(a) Review reports with Events DC staff and plan for future calculations as appropriate.

(b) Maintain close contact with Events DC staff by informing them of changes in the rebate regulations, court decisions, and other events that may affect arbitrage compliance requirements.

(c) Comprehensive and unlimited support to Events DC staff in the event of an IRS audit and provide all supporting documentation used to prepare the calculations.

(d) Review Events DC’s current policies and procedures for tracking expenditure and investment earning allocations. If the system does not provide sufficient details to adequately calculate and monitor rebate liability, the Contractor shall make specific recommendations to ensure full compliance with all applicable federal regulations.

(e) Coordinate with Events DC staff, bond counsel, bond trustee, and other Contractors to implement any recommended changes in policies and procedures.

(f) Consult with Events DC at any time to assist with the structuring of new bond issues, investment of bond proceeds and other matters that will affect any eventual arbitrage liability.

C.4 TASK 3 – MUNICIPAL CONTINUING ANNUAL DISCLOSURE REPORT

SERVICES

(a) The Contractor shall provide comprehensive assistance and advice on ongoing disclosure matters. In accordance with specific disclosure obligations relating to Events DC's outstanding debt finances, the Contractor will provide guidance and direction to Events DC

Bid #25-S-063 for compliance with the disclosure requirements under the federal securities laws and regulations, including Rule 10b-5 and 15c-12 under the Securities Exchange Act of 1934 ("Exchange Act").

(b) The Contractor shall assist Events DC to ensure that all required financial and operating data called for by any disclosure agreements and which would otherwise be considered material in keeping securities holders fully informed of the investment quality of the debt issued.

(c) The Contractor shall have expertise in securities and disclosure law, investment management, derivatives, and general governmental finance.

(d) The Contractor shall assist Events DC with respect to new debt issues in developing realistic reporting requirements for the disclosure documents to help ensure compliance with relevant requirements and meet the demands for information from the marketplace.

(e) The Contractor shall assist with the preparation of the Annual Information Statements to:

i. Review all pertinent documents relating to the debt issue including the official statement, disclosure certificate, financial statements, and annual reports;

ii. Collect third-party data and other information required to be included in the Annual

Information Statement(s) directly from trustees, fiscal agents, state and county agencies and others, as applicable;

iii. Analyze and verify the information for accuracy, materiality and appropriateness;

iv. Provide advice and direction on inclusion and presentation of information in the

Annual Information Statement(s);

v. Create a draft of the Annual Information Statement(s) for review by Events DC;

vi. Discuss any relevant issues with Events DC regarding the report(s) and address any questions Events DC may have regarding disclosure matters; and

vii. Finalize and disseminate the Annual Information Statement(s) by March 31st, of each year.

(f) Upon notification from Events DC and/or if the Contractor becomes aware, and if deemed necessary, the Contractor shall prepare Notices of Significant Events covering events enumerated in Rule 15c2-12(b) under the Exchange Act for review by Events DC.

(g) The Contractor shall from Events DC and/or if the Contractor becomes aware, and if deemed necessary, the Contractor shall prepare Notices of Significant Events covering events enumerated in Rule 15c2-12(b) under the Exchange Act for review by Events DC.

C.5 SCHEDULE OF WORK

(a) The Contractor shall coordinate with the COTR to develop a schedule to complete the Work. Written approval for scheduled Work must be obtained from the COTR prior to the Contractor commencing the Work.

(b) The Contractor shall immediately notify the COTR if the Contractor anticipates the Work cannot be performed as scheduled and shall promptly propose a rescheduling of the Work, provided, however, that nothing in this Section shall be construed as requiring Events DC to accept the proposed rescheduling. Events DC may, in its sole discretion, and without waiving any of its rights under the Contract, reject any proposed rescheduling of the Work and may obtain the required services from another contractor.

(c) Should the Contractor fail to provide the Work in accordance with the agreed upon schedule, the Contractor may be liable for the costs incurred by Events DC to acquire substitute services of similar quality. Furthermore, the Contractor may, in addition to other obligations under the Contract, be liable for the difference of the cost of the substituted services and the fees that would otherwise have been due the Contractor under the Contract.

(d) Events DC may, without incurring any liability, cancel any scheduled Work upon twenty-four (24) hours prior notice to the Contractor.

C.6 QUALITY OF WORKMANSHIP AND MATERIALS

(a) The Contractor shall perform, or cause to be performed, all Work required under the Contract to the reasonable satisfaction of Events DC, with the degree of skill, care and diligence normally exercised by experienced Contractors performing Work of similar scope and magnitude. The Contractor shall use reasonable efforts to assure timely and satisfactory completion of the Work. The Contractor shall always act in the best interest of Events DC.

(b) All Work performed under the Contract shall be inspected by the COTR. The Contractor shall be required to repair and/or redo Work that is determined by the COTR to be deficient.

If the Work is found to be deficient, the Contractor shall, within twenty-four (24) hours after being notified by the COTR of such deficiency, submit a Corrective Action Plan ( “Plan”) describing how the deficiency will be corrected, which Plan shall include any labor or parts that may be needed. Upon approval of the Plan, the Contractor will work with the COTR to schedule the corrective work required. The Contractor shall bear all costs associated with correcting deficient Work to include all costs associated with removing and replacing any non-conforming equipment or supplies, and the performance of any additional services made necessary thereby.

C.7 OTHER CONTRACTOR REQUIREMENTS

Bid #25-S-063

(a) All Work shall be done in compliance with all applicable federal and District of Columbia laws, rules and regulations.

C.8 PERSONNEL

(a) The Contractor shall provide and supervise all personnel or subcontractors necessary to perform the Work in accordance with the Contract.

(b) The Contractor’s personnel and/or subcontractors shall exercise safe and sound business practices with the requisite skill, care, and diligence normally required of professionals in the fields of services required under the Contract.

(c) The Contractor shall at all times be an independent contractor, and the Contract shall not in any way create or form a partnership or joint venture with Events DC. No agent, servant, or employee of the Contractor shall under any circumstances be deemed an agent, servant, or employee of Events DC.

(d) The Contractor shall not subcontract any of the services to any subcontractor without the prior written consent of the COTR. Any work or service so subcontracted shall be performed pursuant to a subcontract agreement, which the COTR will have the right to review and approve prior to its execution by the Contractor. Any such subcontract shall specify that the Contractor and the subcontractor shall be subject to every provision of the Contract. Notwithstanding any such subcontract approved by the COTR, the Contractor shall remain liable to Events DC for all services required hereunder.

(e) The Contractor shall have a continuing obligation to provide and update the COTR with its current certificate(s) of insurance, as required per the Events DC Standard Contract Provisions, prior to commencing any work under and throughout the course of the Contract.

-End of Section C-

SECTION D - CONTRACTOR TERM AND DELIVERABLES

D.1 TERM

(a) The Base Term of the Contract shall be from October 1, 2026, through September 30, 2027, with four (4), one-year renewal options.

(b) Events DC has the right to extend the term of the Contract for four (4), one-year option periods, or successive fractions thereof, by written modification to the Contract before expiration, provided that Events DC gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the Contract expires. The preliminary notice does not commit Events DC to an extension. The Contractor may waive the thirty (30) days

Bid #25-S-063 preliminary notice requirement by providing a written waiver to the COTR prior to the expiration of the Contract. The exercise of an option is subject to the availability of funds at the time the option is exercised.

D.2 DELIVERABLES

The Contractor shall provide, at a minimum, the deliverables described below. Additionally, and upon request, the Contractor shall provide other reports which may be presented to Events DC’s Board of Directors, or the Council of the District of Columbia. The number of copies of other reports will be determined at the time of the request by Events DC.

DELIVERABLE QUANTITY FORMAT/METHOD

OF DELIVERY DUE DATE TO WHOM

Arbitrage Rebate Analyst Data

Collection/Calculations

One (1) per bond every five (5) years Electronic/Hard Copy As specified by the

COTR COTR

Engagement Summary One (1) per Issuance

Electronic/Hard Copy

Within ninety (90) days of issuance of the Arbitrate Rebate Report

COTR

Arbitrage Rebate Report

Per Issuance Electronic/Hard Copy

Within sixty (60) days post 5th Bond

Year

COTR

Analysis Data/Draft Annual Information

Statement

One (1) Per Year

Electronic/Hard Copy

Annually (at a minimum)

COTR

Final Annual Information Statement

Electronic/Hard Copy Annually; Dates TBD by COTR

Draft Municipal Disclosure Report

Electronic/Hard Copy Annually; Dates

Dissemination of Disclosure Reports

Electronic/Hard Copy

Annually; Dates

Invoice(s)

N/A

Electronic/Email

Upon Completion of Services per

Section C

COTR and invoices@eventsdc.com mailto:invoices@eventsdc.com

Bid #25-S-063

-End of Section D-

SECTION E – STANDARD CONTRACT PROVISIONS

E.1 STANDARD CONTRACT PROVISIONS

Events DC’s Standard Contract Provisions are located under the Attachments tab of the bid. In the event of a conflict between this RFQ and the Standard Contract Provisions, the prevailing document shall be this RFQ.

-End of Section E-

SECTION F - EVALUATION OF RESPONSES

F.1 EVALUATION OF RESPONSES

(a) Events DC intends to make a single award to the responsive Bidders whose responses conform to the solicitation and is most advantageous to Events DC and is compliant to the stated or implied specifications.

(b) All quotations received in response to this RFQ will be evaluated based on lowest price.

Price will be evaluated in terms of the lowest aggregate overall price over the life of the Contract.

F.2 DEPARTMENT OF SMALL AND LOCAL BUSINESS DEVELOPMENT (DSLBD)

PREFERENCE CRITERIA

Any Bidder seeking to receive preferences for this solicitation must submit at the time of, and as part of its bid or proposal, evidence of the Bidder’s certification by the DSLBD.

F.3 CERTIFIED BUSINESS ENTERPRISE (CBE) PREFERENCE POINTS: 12 Points Maximum

Events DC will allocate a maximum of twelve (12) preference points to qualified vendors in accordance with D.C. Code § 2-218.43 as follows:

(a) 3 points for a small business enterprise (“SBE”)

(b) 5 points for a resident-owned business (“ROB”)

(c) 5 points for a longtime resident business (“LRB”)

(d) 2 points for a local business enterprise (“LBE”)

(e) 2 points for a local business enterprise with its principal office located in an enterprise zone (“DZE”)

(f) 2 points for a disadvantaged business enterprise (“DBE”)

(g) 2 points for a veteran-owned business enterprise (“VOB”)

(h) 2 points for a local manufacturing business enterprise (“LME”)

(i) 5 points for an equity impact enterprise (“EIE”)

-End of Section F-

Bid #25-S-063

SECTION G - SUBMISSION INSTRUCTIONS

G.1 Responses must be submitted electronically no later than 5 PM, Wednesday, August 19, 2026, and shall consist of the following:

(a) Completion of the Quote/Pricing Form in Attachment A, including confirmation that you have received Events DC’s Standard Contract Provisions;

(b) A copy of your W-9;

(c) Tax Certification Affidavit;

(d) OCPS Disclosure Form;

(e) Automated Clearance House (ACH) Form;

(f) Bidder’s General Services Administration (GSA)/DC Supply Schedule Contract (if applicable);

(g) Bidder’s current Local, Small, and Disadvantaged Business Enterprise Certification Letter (if applicable); and

(h) Three (3) customer reference letters (references must provide at a minimum a satisfactory rating) in support of your ability to provide the Services or supplies as identified in the scope of the solicitation.

G.2 PRIMARY POINT OF CONTACT

Name: Gerald Green, Deputy Director Office of Contracts and Procurement E-mail: ggreen@eventsdc.com Phone: (202) 249-3028

-End of Section G-mailto:ggreen@eventsdc.com

SECTION H - AMENDMENTS

H. AMENDMENTS

Any amendments to this RFQ, including changes in the due date or scope of work, will be issued via OpenGov and will appear on the “Public Notice” tab of the “Messages” tab of the Bonfire bid.

Enclosures: Attachment A – Quote/Pricing Form

Attachment B – Events DC’s Standard Contract Provisions

ATTACHMENT A

QUOTE/PRICING FORM

ARBITRAGE REBATE COMPUTATION AND MUNICIPAL CONTINUING

(1) Please provide firm-fixed, fully loaded labor rates for the Base Term and all option years.

Item Task/Description Base Term

Option Year One

Option Year Two

Option Year Three

Option Year Four

1 Task 1 – Arbitrage Rebate Report Services

2 Task 2 – Ongoing Support

3 Task 3 – Municipal Continuing Annual Disclosure Report

Events DC Standard Contract Provisions Acceptance

a. Events DC is exempt from Federal Excise Tax, Transportation Tax, and District of Columbia Sales and Use Taxes. All prices shall exclude all taxes.

b. Price quote shall be FOB Destination, unless otherwise specified in writing by Events DC.

By checking this box, I confirm that I have received Events DC’s Standard Contract Provisions (Attachment B).

Signed by: ________________________________Date____________________________

Title: _________________________________ Company________________________

Quotes are valid for a period of ninety (90) calendar days from date of quote.