RFQ_25-25_Continuing_Professional_Surveying_Services.pdf

City of Oviedo, Florida

Request for Qualifications (RFQ)

#25-25: Continuing Professional Surveying Services

Due Date: 2:00 p.m., April 3, 2025

Procurement Division 400 Alexandria Blvd.

Oviedo, Florida 32765

Table of Contents

Description ______ ____ Page No.

Legal Advertisement

Request for Qualifications

Scope of Services

General Terms and Conditions

Public Records

Title VI Non-Descrimination

Verification of Employment Status

Anticipated Timetable

Evaluation Process and Criteria

Information to be Included in the Submittal

Competitive Solicitation Acknowledgement Form

Standard Insurance Requirements

Statement of Insurance Compliance Form

Non-Collusion Affidavit

Conflict of Interest Statement

Disputes Disclosure Form

Public Entity Crime Information Statement

Drug Free Workplace Certification Form

Compliance with Employment Eligibility Requirements

Certification Pursuant to Contracting with Scrutinized Companies

Human Trafficking Affidavit

Affidavit of Compliance with Foreign Entity Laws

Acknowledgement of Addenda

Exhibit A – Sample Continuing Consultant Agreement

Exhibit B – Sample City of Oviedo Work Order

Exhibit C – Electronic Submission Instructions

RFQ 25-25: Continuing Professional Surveying Services Page 3

LEGAL AD

CITY OF OVIEDO, FLORIDA

RFQ #25-25

Request for Qualifications Continuing Professional Surveying Services

The City of Oviedo is seeking proposals from firms interested in providing Continuing Professional Surveying Services. The RFQ package is available through My VendorLink at www.myvendorlink.com, document 25-25. Proposals are due on or before 2:00 p.m., April 3, 2025.

End of Advertisement

Advertise one time: March 2, 2025

RFQ 25-25: Continuing Professional Surveying Services Page 4

CITY OF OVIEDO, FLORIDA

REQUEST FOR QUALIFICATIONS (RFQ) # 25-25

CONTINUING PROFESSIONAL SURVEYING SERVICES

The City of Oviedo is seeking the services of firms interested in providing Professional Surveying Services for the City of Oviedo, pursuant to the Consultants Competitive Negotiation Act, Florida Statutes 287.055.

It is anticipated that a minimum of three (3) individuals or firms may be selected for a contract period of one (1) year, with the possibility of two (2) automatic one-year renewals, for a total of three (3) years. These firms will be expected to execute the City’s Standard Continuing Consultant Agreement (attached Exhibit A) and provide all the needed insurance certificates and endorsements per that agreement. Each individual or firm shall become familiar with all the terms contained in the agreement and be willing to execute the agreement before submitting a proposal. There shall be no exception to either the scope of services or the terms of the agreement. The services to be provided under the agreement will be provided on an as needed basis using work orders and purchase orders issued by the City. The Work Order will identify the project on which the services are to be provided and the purchase order date shall be the authorization for the services to begin. A copy of the City’s Work Order document is provided in Exhibit B.

During the contract period, the City of Oviedo shall reserve the right to seek qualifications and/or proposals from other individuals or firms for specialized projects, as deemed to be in the best interest of the City of Oviedo.

Under Chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record, subject to distribution pursuant to the request for records by any interested party.

REQUESTING THE SOLICITATION DOCUMENT

The City of Oviedo Procurement Division is the official source to obtain information relating to the City solicitations.

All documents regarding this solicitation are posted utilizing an online bid management system, VendorLink. There is no charge to register with VendorLink and/or to participate in the solicitation process. Vendors may also make an appointment with the City of Oviedo Procurement Division to obtain such information.

ON-LINE PROVIDER DISCLAIMER

Although not required, it is recommended that firms register and maintain their registration with VendorLink at www.MyvendorLink.com. This is a third-party vendor that provides a platform to communicate solicitation information to the Public. VendorLink does not represent the City nor does communications through this provider constitute communications to the City. The City of Oviedo is not responsible for errors and omissions occurring in the transmission or downloading of any documents from the online website. In the event of any discrepancy between information on this website and the hard copy specifications, the terms of the hard copy specification will control.

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SCOPE OF SERVICES

All items related to Professional Surveying Services for miscellaneous projects throughout Oviedo, generally described as, but not limited to preparation of land surveys, boundary surveys, topographic surveys, tree surveys, right-of-way location surveys, legal descriptions, plat and map reviews and recommendations, title searches, as-built surveys, construction staking, cross-selections for drainage basin analysis, design surveys, construction layout and subsurface utility locations and GIS grade mapping.

AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing special accommodation at public meetings should contact the Procurement Division at 407-971-5534, no later than seven (7) days prior to the appropriate date on which the accommodation is requested.

GENERAL TERMS AND CONDITIONS

ASSIGNMENT

The proposer shall not assign or transfer any contract resulting from this solicitation, including any rights title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City.

PUBLIC PROPOSAL OPENING

Electronic proposals shall be received in accordance with the instructions in the RFQ document.

Proposal opening shall be public on the specified date as outlined in the RFQ document. All proposals that have been received in a timely manner will be opened, recorded and accepted for consideration. The names of the firms submitting proposals will be read aloud and recorded.

Proposals will not be accepted by hard copy, telephone or facsimile.

Public Opening: Via Zoom at www.zoom.us, Meeting ID: 822 8484 3721 Pass Code: 500064

CANCELLATION

The City reserves the right to cancel, in whole or in part, any solicitation when it is in the best interest of the City. Availability of all information related to a cancelled solicitation is subject to Chapter 119, Florida Statutes.

COLLUSION AMONG FIRMS

More than one (1) bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Bidder is involved in more than one proposal submittal will be cause for rejection of all bids in which such Bidders are believed to be involved. Any or all bids will be rejected if there is reason to believe that collusion exists between Bidders. Bids in which the prices obviously are unbalanced will be subject to rejection.

The bidder, by affixing its signature to this proposal, certifies that its bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s), and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

http://www.zoom.us/

RFQ 25-25: Continuing Professional Surveying Services Page 6

CONFLICT OF INTEREST

The award of any contact hereunder is subject to the provisions of Chapter 112, Florida Statutes.

Proposers must disclose with their RFQ the name of any officer, director, partner, proprietor, associate or agent who is also an officer or employee of City or any of its agencies. Further, all Proposers must disclose the name of any officer or employee of the City who owns, directly or indirectly, any interest in the Proposer’s firm or any of its branches or affiliate companies.

CORPORATE STANDING AND AUTHORIZED SIGNATURE

The Proposer must demonstrate that the company is in good standing and that the person signing this proposal is an authorized signatory on behalf of the Proposer to negotiate and/or sign contracts, agreements, amendments and related documents to which the Proposer will be duly bound. Examples of satisfactory demonstration documents include:

A. A copy of your Articles of Incorporation listing the approved signatories of the corporation.

B. A copy of a resolution listing the members of staff that are authorized signatories for the company.

C. A letter from a corporate officer listing the members of staff that are authorized signatories for the company.

ELECTRONIC SIGNATURES

The successful proposer consents and agrees to the execution of documents using electronic signatures as allowed by the provisions of Florida Statutes §668.001-006 – The Florida Electronic Signatures Act of 1996.

FEDERAL AND STATE TAX

The City of Oviedo is exempt from Federal and State Sales and Use Taxes for tangible personal property. Contractors doing business with the City shall not be exempted from paying sales tax to their Suppliers for materials to fulfill contractual obligations with the City nor shall any Contractor be authorized to use the City’s Tax Exemption Number in securing such materials.

FORMAL PROTEST PROCEDURES

Any actual or prospective bidder, proposer, or vendor who is aggrieved in connection with a solicitation or award of bid or contract may protest to the Procurement Manager within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. Said protest shall be in writing and shall state with specificity the grounds therefore and also the action requested of the Procurement Manager.

A. The Procurement Manager shall attempt to settle or resolve the protest. The Procurement Manager shall render a decision, in writing, within ten (10) calendar days following receipt of the protest. No bid award will be made during this time.

B. Any person aggrieved by the decision of the Procurement Manager may appeal to the Finance Director within ten (10) calendar days from the date of the Procurement Manager’s written decision. Any such appeal shall be accompanied by a certified check or cash protest bond equal to five percent (5%) of the aggrieved vendor’s bid made payable to the City, and shall state with specificity the grounds therefore and also the action requested of the Finance Director. The Finance Director shall attempt to settle or resolve the matter. The Finance

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Director shall render a decision, in writing, within ten (10) calendar days following receipt of the appeal. No bid award will be made during this time. If protest is rescinded, the protest bond is returned.

C. Decisions of the Finance Director may be appealed to the City Manager by submission to the

City Clerk of a written request of appeal within ten (10) calendar days from the date of the Finance Director’s written decision. The written request shall state with specificity the grounds for the appeal and also the action requested of the City Manager. No bid award will be made during this time.

D. The City Manager shall render a decision, in writing, within ten (10) days following receipt of the appeal. The decision of the City Manager shall be final and shall represent the position of the City.

E. Timely filing of the protest and/or appeals is jurisdictional. If the appeal is taken to court and the City’s decision is reversed, the protest bond will be returned. If the appeal is taken to court and the City’s decision is upheld, the protest bond is forfeited to the City as a cost reimbursement to the City with the recognition of the bidder that the calculations of damages to the City would be speculative with regard to the waging of the appeal and that the forfeiture of the bond is a reasonable manner in which to assess those costs.

F. In the event of a timely protest and/or appeal, the City shall not proceed further with the solicitation or with the award of the bid/contract unless the Procurement Manager, after consultation with the head of the using Department and the City Attorney, forwards to the City Manager a written request to award the contract without delay in order to protect the public health, welfare or safety.

GOVERNING LAW/JURISDICTION

The interpretation, effect, and validity of any contract(s) resulting from this solicitation shall be governed by the laws and regulations of the State of Florida. Venue of any court action shall be in Seminole County, Florida. In the event that a suit is brought for the enforcement of any term of the contract(s).

JUDGEMENTS/LEGAL FINDINGS

By submitting this proposal for consideration, the Proposer affirms that they currently have no judgements or other legal findings nor have any pending judgments or other legal findings against the company or any of its executives, with any federal, state or local governmental entities that in any way could impact or have the potential to impact their ability to complete any contract awarded them as a result of this proposal. Failure to disclose any such judgments and/or findings will result in the termination of any contracts and other penalties as deemed legal and appropriate by the City.

DISPUTES

In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City of Oviedo City Manager shall be final and binding on both parties.

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LEGAL REQUIREMENTS

All Federal, State, County and Local Laws, Ordinances, Rules and Regulations that in any manner affect this RFQ herein apply. Lack of knowledge by the submitting firms will in no way be cause for relief from responsibility.

LIABILITY

The City of Oviedo assumes no responsibility for the cost of preparing this Request for Qualifications. The awarded Contractor(s) shall hold and save the City of Oviedo, its officers, agents and employees harmless from liability of any kind in the performance of or fulfilling the requirement of the Purchase Order or Contract which may result from award of this solicitation.

PAYMENT

In order for the City to provide payment, the Consultant shall submit a fully documented invoice that provides the basic information set forth in the agreement. The invoice shall be submitted to the City within thirty (30) calendar days after the service has been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a City representative has reviewed and approved the service.

PERMITS, LICENSES AND INSURANCE

Vendor will be required to secure and maintain in force during the period covered by any contract resulting from this RFQ of any applicable licenses, permits and insurance required by law for the operation of the system.

PUBLIC RECORDS

The CONSULTANT agrees to fully comply with all State laws relating to public records. In order to comply with Section 119.0701, Florida Statutes, the CONSULTANT must: (1). Keep and maintain public records required by the City to perform the service, (2). Upon request from the City 's custodian of public records, provide the public with a copy of the public records requested or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law, (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of this Agreement if the CONSULTANT does not transfer the records to the City, (4) Upon completion of this Agreement, transfer, at no cost, to the City all public records in possession of the CONSULTANT or keep and maintain public records required by the City to perform the service. If the CONSULTANT transfers all public records to the City upon completion of this Agreement, the CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If the CONSULTANT keeps and maintains public records upon completion of this Agreement, the CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City, and (5). If the CONSULTANT does not comply with a public records request, the City shall enforce any and all Agreement provisions in accordance with this Agreement and the CONSULTANT shall be subject to all rights and remedies of the City and the public under controlling State law.

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A request to inspect or copy public records relating to this Agreement must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the CONSULTANT of the request, and the CONSULTANT must provide the records to the City or allow the records to be inspected or copied within a reasonable time. Failure by the CONSULTANT to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. The CONSULTANT shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the CONSULTANT and shall promptly provide the City with a copy of the CONSULTANT’s response to each such request.

The CONSULTANT agrees that if any litigation, claim, or audit is started before the expiration of the record retention period established above, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved and final action taken.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S

(CONTRACTOR’S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO

THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

(407) 971-5504, ELIANNE RIVERA, CITY CLERK, CITY HALL, CITY OF

OVIEDO, 400 ALEXANDRIA BOULEVARD, OVIEDO, FLORIDA 32765,

ERIVERA@CITYOFOVIEDO.NET.

STATE REGISTRATION REQUIREMENTS

Any corporation submitting a bid or proposal in response to this solicitation shall either be registered or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter 607, Florida Statutes. A copy of the registration/application may be required prior to award of a contract. Any partnership submitting a response to this Solicitation shall have complied with the applicable provisions of Chapter 620, Florida Statutes.

For additional information on these requirements, please contact the Florida Secretary of State’s Office, Division of Corporations, (800) 755-5111 (http://www.dos.state.fl.us).

TITLE VI NON-DISCRIMINATION

No person shall on the basis of race, color, national origin, sex, age, disability, family or religious status, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil Rights Act of 1992 and other nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination or retaliation under any program or activity of the City of Oviedo. To view the City’s Nondiscrimination Policy, Plan and Procedures, visit the City’s web page at www.cityofoviedo.net.

VERIFICATION OF EMPLOYMENT STATUS

The Consultant is required to be registered with the U.S. Department of Homeland Security’s E- Verify system prior to entering into a contract with the City of Oviedo. The Consultant shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Consultant during the contract term. The Consultant shall include an express provision in all of its subcontracts requiring subconsultants, who perform work or provide services pursuant to the mailto:ERIVERA@CITYOFOVIEDO.NET http://www.cityofoviedo.net/

RFQ 25-25: Continuing Professional Surveying Services Page 10 contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subconsultant during the contract term. Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid or proposal in response to this solicitation, the Consultant affirms that all employees in the above categories shall undergo e-verification before placement on this contract. The Consultant shall commit to comply with this requirement by completing the E- Verification Certification form attached to this solicitation.

A public employer, consultant, or subconsultant who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the City terminates the contract for the foregoing reason, the consultant will be liable for any additional costs incurred by the City as a result of the termination of the contract.

ANTICIPATED RFQ TIMETABLE

Release of Request for Qualifications: March 2, 2025 Deadline for Written Questions: March 26, 2025 RFQ Due Date: April 3, 2025 Evaluation Meeting: April 24, 2025 Anticipated Award Date: May 2025

All dates are tentative. The City reserves the right to change scheduled dates.

EFFECTIVENESS AND DURATION

The City’s Standard Professional Services Agreement, a sample of which is attached as “Exhibit B” will be the contracting mechanism for the award. This agreement may not be amended and any exceptions noted by the bidder to this document will not be considered. Exhibit B is an example only and shall not be included as part of your submittal.

The agreement alone will not authorize the work or purchase of materials or require the City to place any orders for work or materials. Required services and/or materials will be specifically enumerated, described and depicted in the Purchase Order or Work Order authorizing the purchase of the specific service and/or materials.

During the term of the Contract, the City may require changes which alter the contract specifications provided that such changes are within the general scope of the contract. The parties agree to renegotiate to comply with any applicable current or revised state laws, regulation, or increases/decreases in allocations making any changes in the contract necessary.

Modifications of provisions shall only be valid through execution of a formal contract amendment, and duly signed by both parties. There are no obligations to agree by either party.

RIGHT OF REJECTION BY THE CITY

Notwithstanding other provisions of this RFQ, the City reserves the right to award this contract to the firm(s) that best meets the requirements of the City. Further, the City reserves the right to reject any or all submittals prior to execution of the contract, with no penalty to the City.

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RESTRICTED DISCUSSIONS

From the date of issuance of this solicitation until final City Council approval, vendors shall not discuss the solicitation or any par thereof with any employee, agent, or any representative of the City except as expressly authorized by the designated Procurement Manager.

QUESTIONS

All questions concerning this RFQ shall be submitted in writing to the name and e-mail address below before March 26, 2025 at 5:00 p.m. Eastern Standard Time. All responses to questions will be in the form of an addendum that will be posted on VendorLink. Respondents will be required to acknowledge receipt of addenda, if any, on the Acknowledgement of Addenda Form included in this RFQ.

Jacqueta Scott Procurement Manager E-mail: jscott@cityofoviedo.net

Contact made with any other employee of, and/or elected City officials of the City of Oviedo regarding this RFQ will be grounds for the rejection of the contacting individual’s or firm’s submittal.

CONTRACT NEGOTIATIONS

After review of the proposals, the City will attempt to negotiate an agreement with at least the top three (3) ranked firms or individuals which is determined to be in the best interest of the City.

The agreement will cover all aspects of the scope of services as described herein. If an agreement is not finalized with the top three (3) ranked firms or individuals within a reasonable period of time, the City reserves the right to terminate negotiations with the firm and initiate negotiations with the next ranked firm or individual, and so on, until agreement(s) are reached. All successful proposers shall be required to execute an agreement, which among other things, provides that all plans, drawings, reports, and specifications that result from firm or individual's services shall become the property of the City.

The City reserves the right before awarding the contract, to require a firm or individual to submit such evidence of its qualifications as it may deem necessary. The City shall be the sole judge of the competency of the firm or individual. Upon the successful negotiations of an agreement, a formal contract will be prepared and executed by both parties.

AWARD OF CONTRACT

Firms to whom a contract is awarded shall be required to enter into a written contract with the City in a form approved by legal counsel for the City. This RFQ and any part thereof, may be incorporated into and made a part of the final contract. For informational purposes, a sample of the City of Oviedo’s standard contract document is attached as Exhibit B for your information.

Note that the agreement shall not be modified and contract language is non-negotiable.

The selection of a firm will not guarantee any minimum amount of services under the contract.

All applicable State of Florida and Federal rules and regulations must be adhered to by the awarded vendor.

mailto:jscott@cityofoviedo.net

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CONTRACT TERM

It is the intent to award a contract for an initial term of one (1) year with two (2) possible automatic one (1) year renewals for a total of three (3) years.

SUBMITTAL OF PROPOSALS

For purposes of this solicitation, a sealed proposal is considered a proposal submitted using VendorLink. The SOQs must be received no later than 2:00 p.m. Eastern Standard Time on April 3, 2025.

To ensure correct formatting, proposers shall:

1. Submit Proposal electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), Adobe Portable

Document Format (.pdf); or Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Contact VendorLink technical support at support@evendorlink.com if technical difficulties arise during submission.

5. Follow all instructions outlined in this RFQ and provide all requested information.

An unsigned proposal is not a valid offer, therefore, failure to sign in the space provided on the Competitive Solicitation Acknowledgement Form will result in the Proposal being considered non-responsive and the submittal rejected. It is not a minor technicality which the City reserves the right to waive. An electronic signature may be used and shall have the same force and effect as a written signature.

The City may ask the awarded Contractor to supply one (1) hard copy set with original, written signatures and original forms, prior to any contract execution. Hard copy proposals should not be submitted unless specifically requested by the City.

RESPONSE DUE DATE AND TIME

All responses are due no later than 2:00 p.m. Eastern Standard Time on April 3, 2025 or as may be revised by written addenda. Proposals not in possession of the City by the due date and time shall be deemed late and shall not be considered for award.

The responsibility for submitting a proposal before the stated due date and time is solely and strictly the responsibility of the proposer.

SHORTLIST

As applicable, a tabulation or the Evaluation Committee’s shortlist will be posted on the City of Oviedo website via VendorLink at: Oviedo, FL | Official Website (cityofoviedo.net). Proposers may also call the Procurement Division for results.

NOTICE OF INTENT TO AWARD

The Procurement Division shall publicly post a Notice of Intent to Award for a minimum period of three (3) business days on the City of Oviedo website via VendorLink at: Oviedo, FL | Official Website (cityofoviedo.net).

mailto:support@evendorlink.com https://www.cityofoviedo.net/

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PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING

Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

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EVALUATION PROCESS

Received proposals will be reviewed and evaluated by the Evaluation Committee members. The Evaluation Committee’s role in the procurement process is to evaluate proposals received and to recommend a contract award. The Evaluation Committee’s goal is to reach a consensus decision as to which firms are to be recommended for contract award based upon the evaluation criteria contained in the RFQ document. Such consensus decision is based upon the Evaluation Committee’s analysis and discussion of the submittals received.

The firms will be ranked based on the required information as outlined herein. A selected group of proposers may be required to make an oral presentation to the Selection Committee. Such presentation will provide an opportunity for the proposers to clarify the information provided in their RFQ. Oral presentations, if any, will be considered in conjunction with submitted data by the Selection Committee. Additional details of the oral presentation process will be provided to the most qualified proposing Teams at such time the Evaluation Team decides they are required.

The Evaluation Committee will present its recommendation to the City Council, which has the authority to make the final determination and award contracts.

Evaluation factors are based on the abilities of the proposer to efficiently perform the Scope of Services as generally outlined in this Request for Qualifications. The City will be seeking to identify the submittal(s) that will best meet the needs of the City of Oviedo, as determined from the responses to this solicitation. Being the top ranked firm does not guarantee any amount of work under the contract. During the contract period, the City shall reserve the right to seek qualifications and/or proposals from other individuals or firms for specialized projects, as deemed to be in the best interest of the City of Oviedo.

Submissions will be evaluated on a total score basis, with a maximum score of one hundred (100) points. The following criteria will be used in the evaluation process to determine the successful respondent(s). The evaluation criteria may be modified for the oral presentation portion of the evaluation.

EVALUATION CRITERIA POINTS

Section 1 – Introduction and Required City Forms 5

Section 2 - Required Documents / Eligibility Requirement 15

Section 3 – Project Team Experience and Qualifications 30

Section 4 - Project Management / Approach 35

Section 5 - References 10

Section 6 - Location 5

TOTAL POSSIBLE POINTS 100

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INFORMATION TO BE INCLUDED IN THE SUBMITTAL

Proposals shall include concise description of ability to meet the RFQ requirements.

In order to facilitate the proposal review process, and maintain a structural similarity with the evaluation criteria, it is required that proposals be organized in the manner specified below providing separate sections as delineated. At a minimum, include all information requested herein in your proposal.

Section 1: Introduction and Required City Forms – 5 Points

▪ Title Page: The Competitive Solicitation Acknowledgement Form found on page 17 shall be used as the Title Page.

▪ Required Forms

▪ Competitive Solicitation Acknowledgement Form, shall be used as Title Page

▪ Statement of Insurance Compliance Form

▪ Non-Collusion Affidavit of Proposer

▪ Conflict of Interest Statement

▪ Disputes Disclosure Form

▪ Drug Free Workplace Certification Form

▪ Public Entity Crime Information Statement

▪ Compliance with Employment Eligibility Requirements

▪ Certification Pursuant to Contracting with Scrutinized Companies

▪ Human Trafficking Affidavit

▪ Affidavit of Compliance with Foreign Entity Laws

▪ Acknowledgment of Addenda (if applicable)

Section 2: Required Documents – Maximum 15 Points

▪ Table of Contents: Include a clear identification of the proposal content by section and by page number.

▪ Letter of Interest: Please limit to one page.

▪ Firm Eligibility: Include the following to reflect the minimum requirements; firm must be registered to transact business within the State of Florida and must have a minimum of five (5) years of experience in the requested area of practice.

a. Professional Licenses and Certifications: Provide for staff listed in the organization chart all professional licenses and/or certifications and proof of active State of Florida registration with the Division of Corporations (sunbiz.org).

b. Brief description of history of firm, including former firm names operated under by members of the firm. Indicate age of firm and number of years operation in Florida. Please limit to two pages.

Section 3: Project Team Experience and Qualifications – Maximum 30 Points

▪ Organizational Chart: Provide staff organizational charts depicting the team for this project to include roles and responsibilities in relation to the scope of work. The chart should specifically relate to staff that would work on City projects.

▪ Organizational Profile/Qualifications of Project Team: Submit detailed responses or copies of the following:

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a. Size of organization including number of employees by job classification.

b. Provide list of all individuals listed on organizational chart that will have direct role in the performance and supervision of contract and their role for the contract.

c. Provide resumes for members of the Project Team listed on the organizational chart (1 page maximum per team member).

d. Provide a list of all sub-consultants, if any, which may be used in the performance of this contract. List what services will be provided, the sub-consultant’s qualifications in providing such services, firm location, and anticipated frequency of use.

▪ Current or Recent Projects: Provide a maximum of five (5) recent projects which are similar in scope that are currently underway or recently completed by your firm.

Completed projects should be within the past 3 years, and it is preferred the projects be with local Florida governments. Include the following for each project (maximum 1 page per project):

1. Project name, owner name and contact information

2. Brief description of work

3. Name and role of key personnel involved in project

4. Project status

Section 4: Project Management / Approach – Maximum 35 Points (Limit 5 pages)

▪ Describe your project management approach for this contract.

▪ Describe your process for managing multiple tasks/projects with similar deadlines.

▪ Describe any innovative approaches or techniques your firm has implemented in the monitoring, sampling, testing and evaluation process to document and ensure agency compliance.

▪ Discuss your firm’s cost estimating procedure and how you integrate new ideas or methodologies to assist your client in achieving a cost-effective project.

▪ Discuss why your firm is a fit for the City and why your firm should be selected.

▪ Identify any innovative approaches, techniques, or methodologies that would be beneficial in performing Professional Surveying Services.

▪ Identify any lessons learned through the activities of other public sector contracts that may be beneficial to the application of this contract.

Section 5: References – Maximum 10 Points

▪ Submit at least three (3) references, preferably municipal Florida clients (not to include the City of Oviedo), for which proposer has performed (or is currently performing) work similar in nature as described herein. For each reference, submit the following:

1. Client Name

2. Contact Information, including telephone number and email addresses

3. Abstract of project(s) completed or currently under contract

Section 6: Location (Proximity to Oviedo) – Maximum 5 Points

RFQ 25-25: Continuing Professional Surveying Services Page 17

Competitive Solicitation Acknowledgement Form

RFQ No.: 25-25

Continuing Professional Surveying Services

Submit Response To:

Procurement Department

Attn: Jacqueta Scott, Procurement Manager 400 Alexandria Blvd.

Oviedo, Florida 32765 jscott@cityofoviedo.net

Due Date and Time: April 3, 2025 2:00 PM (EST)

Respondent Information Company Name Federal Employer Identification Number or SS Number:

Mailing Address Type of Entity (Circle One)

Corporation Partnership Proprietorship Joint Venture

City, State, Zip Code Incorporated in the State of:

Corporate Address

What kind of business: “For Profit” or “Not for Profit”

Is Firm in good standing: Yes or No

Authorized to transact business in Florida: Yes or No

State of Florida Department of State Certificate of Authority

Document No: ____________________________________

City, State, Zip Code

Telephone No.

Toll Free No. Email Address:

List Principals (Print):

President: _______________________________________ Vice President: __________________________________________

Secretary: _______________________________________ Treasurer: __________________________________________

Other: _______________________________________ Other: __________________________________________

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or persons submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud.

I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the responder and that the responder is in compliance with all requirements of the competitive solicitation, including but not limited to, certification requirements.

In submitting an offer to the City of Oviedo, the responder offers and agrees that if the offer is accepted, the responder will convey, sell, assign or transfer to the City all rights, title and interest in and to all causes of action it may now hereafter acquire under the Anti-trust laws of the United States for price fixing relating to the particular commodities of services purchased or acquired by the City.

Authorized Signature Printed Name

Title: __________________________________ Date: __________________________________

All services, programs and activities of the City of Oviedo are offered and solicited without regard to race, color, national origin, age, sex, religion, disability or family status. For information regarding the City’s Title VI Nondiscrimination Policy, Plan and Procedures please visit www.cityofoviedo.net mailto:jscott@cityofoviedo.net http://www.cityofoviedo.net/

RFQ 25-25: Continuing Professional Surveying Services Page 18

CITY OF OVIEDO

STANDARD INSURANCE REQUIREMENTS

The selected Firm or Individual for all Requests for Proposals (RFQ) will be required to name the City as an additional named insured with the following minimum coverages.

A. Workers’ Compensation shall be maintained by the selected firm or individual for all employees engaged in the work under this Bid, RFQ or RFQ in accordance with the laws of the State of Florida.

Employers’ Liability Insurance shall be maintained by the selected firm or individual at limits not less than the following.

$1,000,000 Each Accident $1,000,000 Disease Each Employee $1,000,000 Policy Limit for Disease

B. Commercial General Liability Insurance shall be maintained by the selected firm or individual with limits not less than the following:

$1,000,000 Bodily Injury & Property Damage-each occurrence $1,000,000 Personal & Advertising Injury-each occurrence $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregates limit $ 5,000 Medical Payments $ 100,000 Fire Damage Legal Liability

Coverage shall include Contractual Liability and Independent Contractors Liability.

C. Automobile Liability Insurance shall be maintained by the selected firm or individual with a combined single limit of not less than $1,000,000 Bodily Injury and Property Damage in accordance with the laws of the State of Florida, as to the Ownership, maintenance, and use of all owned, non-owned, leased or hired vehicles.

D. Professional Liability Insurance shall be maintained by the selected firm or individual with a combined single limit of not less than $1,000,000, per occurrence, protecting the selected firm against claims of the City for negligence, errors, mistakes, or omissions in the performance of services to be performed and furnished by the selected firm or individual.

E. Other Required Insurance Coverage where unusual operations are necessary to complete the work, such as Longshoremen and Harbor Workers’ Exposures, use of aircraft or watercraft, use of explosives, and any high-risk circumstances. No aircraft, watercraft or explosives shall be used without the express advance written approval of the City.

All insurance minimum coverages extend to any subcontractor, and the General Contractor is responsible for all sub-contractors.

RFQ 25-25: Continuing Professional Surveying Services Page 19

STATEMENT OF INSURANCE COMPLIANCE

The undersigned agrees to obtain prior to award, if selected, Professional Liability, General Liability, Automobile Liability, Professional Liability, and Worker’s Compensation coverages in accordance with the requirements as set forth in the Request for Qualifications, or draft agreement, attached hereto.

Policies other than State Issued Worker’s Compensation shall be issued only by companies authorized by maintaining certificates of authority issued to the companies by the Department of Insurance of the State of Florida to conduct business in the State of Florida and which maintain a Rating of “A” or better and a Financial Size category of “VII” or better according to the A.M.

Best Company. Policies for Worker’s Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes.

PROPOSER

AUTHORIZED SIGNATURE

OFFICER TITLE

DATE

THIS FORM SHOULD BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

RFQ 25-25: Continuing Professional Surveying Services Page 20

NON-COLLUSION AFFIDAVIT OF PROPOSER

STATE OF _____________________

COUNTY OF ___________________

_____________________________________________, being duly sworn, deposes and says that:

1. He/She is_______________________ of _____________________________ the proposer Title Company Name that has submitted the attached bid or Request for Qualifications;

2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal:

3. Such Proposal is genuine and is not a collusive or sham proposal;

4. Neither the said proposer nor any of its officers, partners, owners, agents, representative, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other proposer, firm or person to submit a collusive or sham proposal in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other proposer, firm, or person to fix the price or prices in the attached proposal or any other proposer or to fix any overhead, profit or cost element of the proposal price or the proposal price of any other proposer, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of Oviedo, Florida or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

SIGNED__________________________________

TITLE____________________________________

SUBSCRIBED AND SWORN TO BEFORE ME THIS ______DAY OF _____________ 2025.

Notary Public, State of Florida My Commission Expires: _________________________

RFQ 25-25: Continuing Professional Surveying Services Page 21

CONFLICT OF INTEREST STATEMENT

STATE OF FLORIDA

CITY OF ____________________________________

Before me, the undersigned authority, personally appeared ______________________________, who was duly sworn, deposes, and states:

1. I am the of with a local office in and principal office in .

(City & State) (City & State)

2. The above-named entity is submitting a Bid for the City of Oviedo, described as:

RFQ No. 25-25 Continuing Professional Surveying Services

3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge.

4. The Affiant states that only one submittal for the above proposal is being submitted and that the above-named entity has no financial interest in other entities submitting proposals for the same project.

5. Neither the Affiant nor the above-named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for the above RFQ. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.

6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.

7. Neither the entity, nor its affiliates, nor anyone associated with them, have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

8. I certify that no member of the entity’s ownership or management is presently applying for an employee position or actively seeking an elected position with the City of Oviedo.

9. I certify that no member of the entity’s ownership, management, or staff has a vested interest in any aspect of the City of Oviedo.

10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-named entity, will immediately notify the City of Oviedo.

RFQ 25-25: Continuing Professional Surveying Services Page 22

Signed Dated

Typed Name and Title

Sworn to and subscribed before me this _________day of , 2025.

Personally known ____ OR produced identification ____. Identification type:

Notary Public: State of ___________________ County of

Printed, typed, or stamped commissioned name of notary public

My commission expires ___________________________

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

RFQ 25-25: Continuing Professional Surveying Services Page 23

DISPUTES DISCLOSURE FORM

Answer the following questions by placing an “X” after “YES” or “NO”. If you answer “YES”, please explain in the space provided, or via attachment.

Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulation or any other regulatory agency or professional association within the last five (5) years?

YES _______ NO _______

Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years?

YES _______ NO ________

Has your firm had against it or filed any requests for equitable adjustment, contract claims, bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business?

YES _______ NO ________

If yes, state the nature of the request for equitable adjustment, contract claim, litigation or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts or extended contract time involved.

I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this Request for Qualifications, No. 25-25, CONTINUING

PROFESSIONAL SURVEYING SERVICES

Firm Date

Authorized Signature and Title Printed or Typed Name and Title

RFQ 25-25: Continuing Professional Surveying Services Page 24

PUBLIC ENTITY CRIME INFORMATION STATEMENT

All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows:

“A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity,…