RFQ_25-25_Proposal_Evaluation_Minutes.pdf

The document is the Proposal Evaluation Committee Meeting Minutes for Request for Qualifications (RFQ) 25-25 for Continuing Professional Surveying Services, conducted by the City of Oviedo, Florida. The meeting was held on May 8, 2025, to evaluate proposals from surveying firms. Eleven firms submitted proposals, which were scored and ranked across multiple evaluation criteria. The top three firms - Southeastern Surveying and Mapping Corp. (374 points), ECHO UES, Inc. (356 points), and L&S Diversified, LLC (356 points) - were recommended for award at a future City Council Meeting. The meeting, which lasted 25 minutes, involved committee members from the city's Public Works and Engineering departments, and was recorded by Procurement staff.

The evaluation process involved scoring firms across various sections, though the specific scoring breakdown is not detailed in these minutes. The final rankings ranged from Southeastern Surveying and Mapping Corp. in first place with 374 points to The Fishel Company in last place with 228 points. The City anticipates selecting multiple firms for an initial one-year contract with potential for two additional one-year renewals. While specific compensation details are not provided in these minutes, the RFQ suggests work will be assigned through individual work orders with monthly invoicing. The procurement aims to secure comprehensive surveying services including land surveys, boundary surveys, topographic surveys, and various other professional surveying capabilities for the City of Oviedo.