RFQ 22-0006R Lumber and Plywood_1.pdf

RFQ# 22-0006R/Lumber and Plywood. Page 1

R E Q U E S T F O R Q U O T E

RFQ# 22-0006R / Lumber and Plywood

BIDBUY BID 22-557THA-PROCU-B-28851

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY:

ADDRESS:

CITY:

CONTACT:

PHONE:

DIRECT PHONE:

EMAIL:

Illinois Tollway 2700 Ogden Avenue Downers Grove, Illinois 60515 Brian Chillmon, Senior Buyer 630-241-6800 ext. 4612 630-371-8201 BChillmon@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway is seeking a vendor to furnish and deliver assorted #2 Grade lumber, plywood, particle board and Masonite on an as needed basis. Some frequently purchased items include, but are limited to:

o #2 Grade Lumber, Pine, Douglas Fir or Spruce

1” x 8” x 8’ 2”x 4”x 8’ 2” x 4” x 12’ 2” x 12” x 12’ 2” x 6” x 12’ 2” x 12” x 12’ 1” x 6” x 12’ 1” x 4” x 8’ 2” x 4” x 12’ o #2 Construction Grade Cedar

1” x 6” x 8’ Cedar

RFQ# 22-0006R/Lumber and Plywood. Page 2 o Plywood: As per standards developed by the U.S. Department of Commerce, Engineered Wood Product. This standard covers the wood species, veneer grading, glue bonds, panel construction, workmanship, tolerance and moisture content.

Plywood ¼” x 4’ x 8’ A C Plywood ½” x 4’ x 8’ A C Plywood ¾” x 4’ x 8’ A C Plywood ½” x 4’ x 8’ C D X o Particle Board: As per standards developed by the U.S. Department of Commerce, Engineered Wood Product. High Density (used for carpentry) Industrial Grade B

¾ “x 4’x 8’, (¾” x 49” x 97” Actual size) o BCX Treated Plywood

4’ x 8’ x ¾” o Plywood Medium Density Overlay

(M D O) ½” x 4’ x 10’ o Poplar wood

2” x 4” x 8’ Poplar wood 1” x 8” x 8’ Poplar wood o Panel Masonite Tempered Hardboard: Moisture resistant, unfinished, smooth on one side

¼” x 4’ x 8’ o Maple wood:

5/4” x 6” x 8’ 1” x 8” x 8’ o Pine:

2” x 6” x 8’

1.1.1 Quantities: It shall be expressly understood by the bidder that the estimated bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or less than the estimated quantities stated. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway Carpenter Shop; however, no individual order shall be valued at less than $200.00.

1.2. MILESTONES AND DELIVERABLES: Deliveries shall be made within ten (10) working days after receipt of an order. Vendor shall submit itemized invoices within fifteen (15) days of each delivery to the Tollway. Invoices

RFQ# 22-0006R/Lumber and Plywood. Page 3 shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or emailed to FinanceInvoices@getipass.com .

1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

1.4 TRANSPORTATION AND DELIVERY: Delivery shall be FOB (Freight on Board) destination to the Illinois Tollway’s Carpenter Shop located in 3460 Finley Road, in Downers Grove, IL 60515, during the business hours of 8:00 a.m. to 2:00 p.m. Central Daylight Time, Monday through Friday, except State holidays

2. TERM AND TERMINATION

2.1. TERM OF THIS CONTRACT: The estimated duration of this contract shall be for the period of one (1) year from July 18, 2022 through July 17,2023. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2. RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3. TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4. TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

RFQ# 22-0006R/Lumber and Plywood. Page 4

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission.

They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

RFQ# 22-0006R/Lumber and Plywood. Page 5

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com

RFQ# 22-0006R/Lumber and Plywood. Page 6

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price for all line items.

METHOD AND RATE OF COMPENSATION: The Tollway is providing the vendor information in the table below for determining a low bidder. Vendor shall bid on all items to be considered responsive. Failure to bid on all items shall result in a disqualified bid. The estimated quantities of this contract shall be based on a period of one (1) year; prices shall remain firm for the term of the contract.

Line # Tollway Item #

Description Estimated Quantities

Unit Price (Unit Price must include Delivery Charge)

Extension (Estimated

Quantities x Unit Price)

1 C-31225

#2 Common Grade Yellow Pine, White Pine, Spruce or Douglas Fir 1” x 8” x 8’

40 each $ $

2 C-31231

#2 Construction Grade Lumber Yellow Pine, White Pine, Spruce or Douglas Fir 2”x 4”x 8’

500 each $ $

3 C-110939

#2 Construction Grade Yellow Pine, White Pine, Spruce or Douglas Fir 2” x 4” x 12’

50 each $ $

4 C-31233

#2 Construction Grade Yellow Pine, White Pine, Spruce or Douglas Fir 2” x 12” x 12’

25 each $ $

5 C-152819 #2 Construction Grade Pressure Treated Pine 2” x 6” x 12’

25 each $ $

C-156509

#2 Construction Grade Pressure Treated Pine 2” x 12” x 12’

40 each $ $

7 C-178372 #2 Construction Grade Pressure Treated Pine 1” x 6” x 12’

40 each $ $

8 C-176220 #2 Construction Grade 1” x 6” x 8’ Cedar

50 each $ $

RFQ# 22-0006R/Lumber and Plywood. Page 7

Line # Tollway Item #

Description Estimated Quantities

Unit Price (Unit Price must include Delivery Charge)

Extension (Estimated

Quantities x Unit Price)

9 99999 #2 Construction Grade Pressure Treated Pine 2” x 4” x 12’

300 each $ $

10 99999

#2 Construction Grade Lumber Yellow Pine, White Pine, Spruce, or Douglas Fir 1” x 4” x 8’

500 each $ $

11 C-31151

Plywood ¼” x 4’ x 8’ A C A= Front Ply quality C= Back Ply quality (Engineered Wood)

10 each $ $

12 C-31154 Plywood ½” x 4’ x 8’ A C A= Front Ply quality C= Back Ply quality

25 each $ $

13 C-31153 Plywood ¾” x 4’ x 8’ A C A= Front Ply quality C= Back Ply quality

50 each $ $

14 C-131560

Plywood ½” x 4’ x 8’ C D X C= Quality of Front Ply D= Quality of Back Ply X= Exposure Rating

40 each $ $

15 C-115937

Particle Board 45# High Density (use for carpentry) Industrial Grade B ¾ “x 4’x 8’ ¾” x 49” x 97” (Actual size)

150 each $ $

16 C-140749

BCX Treated Plywood ¾” x 4’ x 8’ x B= Quality of Front Ply C= Quality of Back Ply X= Exposure Rating

20 each $ $

17 C-25410

Plywood Medium Density Overlay (M D O) ½” x 4’ x 10’, Grade BB Veneer Face, Douglas Fir A P A (American Plywood Association) Exterior Double Face

100 each $ $

18 191515 2” x 4” x 8’ Poplar wood 15 each $ $

19 191516 1” x 8” x 8’ Poplar wood 15 each $ $

20 191517 5/4” x 6” x 8’ Maple 15 each $ $

RFQ# 22-0006R/Lumber and Plywood. Page 8

Line # Tollway Item #

Description Estimated Quantities

Unit Price (Unit Price must include Delivery Charge)

Extension (Estimated

Quantities x Unit Price)

21 191519 1” x 8” x 8’ Maple 15 each $ $

22 191520 2” x 6” x 8’ pine 15 each $ $

TOTAL BID: $

Prices shall remain firm for the first six (6) months of the contract. For the subsequent six (6) month portion of the contract term thereafter, a bi-annual price adjustment of the Contract pricing may be made after receipt of a written request from the Vendor. A written request for the bi-annual price adjustment shall be made no later than sixty (60) calendar days before the end of the first six (6) months of the initial Contract term.

The bi-annual price adjustment is subject to acceptable performance by the Vendor and contingent upon the Tollway’s Board of Directors’ approval for the procurement of goods or services provided for in this Contract. If the Vendor does not request a price adjustment within such sixty (60) calendar-day period, the Vendor will not be entitled to a price adjustment for the upcoming six (6) months. The bi-annual request for price adjustment shall be based on the Producer Price Index (“PPI”) for "Treated Wood" Series ID: WPU087101, not seasonally adjusted, as it appears in the periodical Producer Price Indices published by the U.S. Department of Labor, Bureau of Labor Statistics (“BLS”) found at http://www.bls.gov, although this URL is subject to change. (To access the data, click on Data Tools; under Data Retrieval Tools, click on Series Report. Under Series ID, enter WPU087101, click next, click Retrieve Data. Select commodity data and then select Group "Lumber and Wood Products" and Item "Treated Wood"). Should the BLS discontinue the commodity code listed above, the next higher level index shall be used to calculate the price adjustment.

All price adjustment calculations shall be based upon the latest version of the PPI available at the time of the price adjustment. The effective date of an adjustment shall be the first day of the six (6) month period for which the adjustment is calculated. If the PPI data is not available for any month of the final three (3) full months of the bi-annual Contract period, the average of the PPI data for the most recent three (3) full months preceding the anniversary of the Contract shall be used in computing the price adjustment. The adjusted Contract price shall be determined by performing the following calculation: the original Contract price(s) shall be multiplied by the index percent change and then rounded to two (2) decimal places. The index percent change shall be calculated by subtracting the base period index value from the average index value of the last full three (3) months of the bi-annual Contract period available at the time of the price adjustment and then the result shall be divided by the base period index value. The base period index value for the first allowable price increase is the index value for the start date of the initial term of the Contract and for all subsequent allowable price increase(s). The adjusted Contract price(s) may be higher or lower than the original Contract pricing, as dictated by the applicable index values. Any price adjustments requested in subsequent years of the agreement shall be calculated in the same manner. In no case shall any price increase for the renewal period exceed 4% of the previous price.

RFQ# 22-0006R/Lumber and Plywood. Page 9

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: