RFQ_2031ZA26Q00043_Uninterruptable Power Supply.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

2031ZA26Q00043

2. DATE ISSUED

03/06/2026

3 REQUISITION/PURCHASE REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY

Lasonia.Brown@bep.gov

6. DELIVER BY (Date)

SEE SCHEDULE

5B. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY OTHER

NAME

Bureau of Engraving and Printing 14th and C St., S.W., Rm 705-A

Washington, DC 20228

TELEPHONE NUMBER FOB DESTINATION (SEE SCHEDULE)

AREA CODE NUMBER 9. DESTINATION

a. NAME OF CONSIGNEE

Bureau of Engraving and Printing

8. TO BE COMPLETED BY QUOTER: b. STREET ADDRESS

a. NAME

b. COMPANY

14th & C Streets, SW

c. STREET ADDRESS

c. CITY

Washington

d. CITY

e. STATE

f. ZIP CODE

d. STATE

DC

e. ZIP CODE

20228

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR BEFORE

CLOSE OF BUSINESS (Date)

02/25/2026 @ 11:00 AM, EST

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

0001 Base Year, UPS Preventive Maintenance and Inspection Services

The Contractor shall provide preventive maintenance and inspection services for Government-furnished UPS system in accordance with Sections 5.1 and 5.2 of the Performance Work Statement (PWS). Services include scheduled preventive maintenance, inspections, testing, calibration, and reporting as specified in the PWS.

1 YR $ $

0002 Base Year, UPS Emergency Services

The contractor shall provide emergency response services on an as-needed basis in accordance with Section 5.3 of the Performance Work Statement (PWS). Emergency services include unscheduled response, diagnosis, and system stabilization actions necessary to prevent or mitigate UPS outages. Emergency services are limited to labor only, as defined in the PWS.

Note to Offeror: Offerors shall propose each applicable labor category(ies) and corresponding hourly rate(s) only for emergency services under CLIN 0002.

This CLIN is established with a Not-To-Exceed (NTE) Ceiling amount to be determined by the Government.

When services are required, the Contractor shall provide a labor quote upon request of the COR for Government review and approval prior to performance (unless emergency conditions require immediate response as defined in the PWS).

2 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

0003 Base Year, UPS Repairs and Materials (Excluding Battery Replacement)

The contractor shall perform authorized corrective repairs and provide necessary materials in accordance with Section 5.4 of the Performance Work Statement (PWS). Repairs include labor and OEM (or COR-approved) parts required to permanently restore UPS systems to full operational condition. Battery replacement is excluded from this CLIN.

Note to Offerors: This CLIN is established with a Not-To-Exceed (NTE) ceiling amount to be determined by the Government for non-emergency services.

Pricing for services under this CLIN shall be based on the Contractor's applicable contract labor rates for nonemergency work, which are separate and distinct from labor rates applicable to emergency services under CLIN 0002.

Pricing is not required for this CLIN. This CLIN will not be evaluated for award.

1001 Option Year 1, UPS Preventive Maintenance and Inspection Services

The Contractor shall provide preventive maintenance and inspection services for Government-furnished UPS system in accordance with Sections 5.1 and 5.2 of the Performance Work Statement (PWS). Services include scheduled preventive

1002 Option Year 1, UPS Emergency Services

The contractor shall provide emergency response services on an as-needed basis in accordance with Section 5.3 of the Performance Work Statement (PWS). Emergency services include unscheduled response, diagnosis, and system stabilization actions necessary to prevent or mitigate UPS outages. Emergency services are limited to labor only, as defined in the PWS.

Note to Offeror: Offerors shall propose each applicable labor category(ies) and corresponding hourly rate(s) only for emergency services under CLIN 0002.

This CLIN is established with a Not-To-Exceed (NTE) Ceiling amount to be determined by the Government.

When services are required, the Contractor shall provide a labor quote upon request of the COR for Government review and approval prior to performance (unless emergency conditions require immediate response as defined in the PWS).

3 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

1003 Option Year 1, UPS Repairs and Materials (Excluding Battery

The contractor shall perform authorized corrective repairs and provide necessary materials in accordance with Section 5.4 of the Performance Work Statement (PWS). Repairs include labor and OEM (or COR-approved) parts required to permanently restore UPS systems to full operational condition. Battery replacement is excluded from this CLIN.

Note to Offerors: This CLIN is established with a Not-To-Exceed (NTE) ceiling amount to be determined by the Government for non-emergency services.

Pricing for services under this CLIN shall be based on the Contractor's applicable contract labor rates for nonemergency work, which are separate and distinct from labor rates applicable to emergency services under CLIN 0002.

Pricing is not required for this CLIN. This CLIN will not be evaluated for award.

2001 Option Year 2, UPS Preventive Maintenance and Inspection

The Contractor shall provide preventive maintenance and inspection services for Government-furnished UPS system in accordance with Sections 5.1 and 5.2 of the Performance Work Statement (PWS). Services include scheduled preventive

1 YR

2002 Option Year 2, UPS Emergency Services

The contractor shall provide emergency response services on an as-needed basis in accordance with Section 5.3 of the Performance Work Statement (PWS). Emergency services include unscheduled response, diagnosis, and system stabilization actions necessary to prevent or mitigate UPS outages.

Emergency services are limited to labor only, as defined in the PWS.

Note to Offeror: Offerors shall propose each applicable labor category(ies) and corresponding hourly rate(s) only for emergency services under CLIN 0002.

This CLIN is established with a Not-To-Exceed (NTE) Ceiling amount to be determined by the Government.

When services are required, the Contractor shall provide a labor quote upon request of the COR for Government review and approval prior to performance (unless emergency conditions require immediate response as defined in the PWS).

4 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

2003 Option Year 2, UPS Repairs and Materials (Excluding Battery

Performance Work Statement (PWS). Repairs include labor and OEM (or COR-approved) parts required to permanently restore UPS

Government for non-emergency services.

Pricing for services under this CLIN shall be based on the Contractor's applicable contract labor rates for nonemergency work, which are separate and distinct from labor rates applicable to emergency services under CLIN 0002.

3001 Option Year 3, UPS Preventive Maintenance and Inspection

The Contractor shall provide preventive maintenance and inspection services for Government-furnished UPS system in accordance with Sections 5.1 and 5.2 of the Performance Work Statement (PWS). Services include scheduled preventive

3002 Option Year 3, UPS Emergency Services

The contractor shall provide emergency response services on an as-needed basis in accordance with Section 5.3 of the Performance Work Statement (PWS). Emergency services include unscheduled response, diagnosis, and system stabilization actions necessary to prevent or mitigate UPS outages.

Emergency services are limited to labor only, as defined in the PWS.

Note to Offeror: Offerors shall propose each applicable labor category(ies) and corresponding hourly rate(s) only for emergency services under CLIN 0002.

This CLIN is established with a Not-To-Exceed (NTE) Ceiling amount to be determined by the Government.

When services are required, the Contractor shall provide a labor services are required, the Contractor shall provide a labor quote upon request of the COR for Government review and approval prior to performance (unless emergency conditions require immediate response as defined in the PS).

5 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

3003 Option Year 2, UPS Repairs and Materials (Excluding Battery

Performance Work Statement (PWS). Repairs include labor and OEM (or COR-approved) parts required to permanently restore UPS

Government for non-emergency services.

Pricing for services under this CLIN shall be based on the Contractor's applicable contract labor rates for nonemergency work, which are separate and distinct from labor rates applicable to emergency services under CLIN 0002.

4001 Option Year 4, UPS Preventive Maintenance and Inspection

The Contractor shall provide preventive maintenance and inspection services for Government-furnished UPS system in accordance with Sections 5.1 and 5.2 of the Performance Work Statement (PWS). Services include scheduled preventive

4002 Option Year 4, UPS Emergency Services

The contractor shall provide emergency response services on an as-needed basis in accordance with Section 5.3 of the Performance Work Statement (PWS). Emergency services include unscheduled response, diagnosis, and system stabilization actions necessary to prevent or mitigate UPS outages. Emergency services are limited to labor only, as defined in the PWS.

Note to Offeror: Offerors shall propose each applicable labor category(ies) and corresponding hourly rate(s) only for emergency services under CLIN 0002.

This CLIN is established with a Not-To-Exceed (NTE) Ceiling amount to be determined by the Government.

When services are required, the Contractor shall provide a labor quote upon request of the COR for Government review and approval prior to performance (unless emergency conditions require immediate response as defined in the PWS).

6 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

4003 Option Year 4, UPS Repairs and Materials (Excluding Battery

Performance Work Statement (PWS). Repairs include labor and OEM (or COR-approved) parts required to permanently restore UPS

Government for non-emergency services.

Pricing for services under this CLIN shall be based on the Contractor's applicable contract labor rates for nonemergency work, which are separate and distinct from labor rates applicable to emergency services under CLIN 0002.

12. DISCOUNT FOR PROMPT PAYMENT OFFERED

a. 10 CA

b. LENDAR

DAYS (%)

b. 20 CALENDAR

c. 30 CALENDAR

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER:

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print)

b. TELEPHONE

c. COUNTY

d. CITY

e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

7 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

SECTION C PERFORMANCE WORK STATEMENT (PWS)

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal services contract to provide uninterruptible power supply maintenance. The Government shall not exercise any supervision or control over the contract personnel performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Background/Description of Services/Introduction: The Bureau of Engraving and Printing (BEP) has five (5) Uninterruptable Power Supply (UPS) units, backup batteries, and charger equipment that is critical to maintaining operational readiness of the BEP’s critical electrical systems.

1.2 Objective: This contract is to perform preventive maintenance, testing, and emergency repair services for the uninterruptible power supply systems and back up batteries, and chargers.

1.3 Scope of Work: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to provide preventive maintenance, testing, and emergency repair services for the uninterruptible power supply systems including the Police Command Center, back up batteries, and chargers.

1.4 Period of Performance: The period of performance shall be one (1) Base year of 12 months and four (4) Option Years of 12 months each.

1.5 General Information

1.5.1 Quality Control: Quality Control is the responsibility of the contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The Contractor shall submit electronically a comprehensive written quality control plan (QCP) to the Contracting

8 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

Officer and COR within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

For orders set-aside for small business, the Contractor shall submit a monthly labor utilization report identifying the total labor hours performed by the prime contractor and by any subcontractors under this contract. This report is required for Government contract administration and oversight purposes, including monitoring compliance with FAR 52.219- 14, Limitations on Subcontracting. The report shall be submitted to the Contracting Officer’s Representative (COR) no later than ten (10) calendar days after the end of each reporting month. This reporting requirement is administrative in nature and does not constitute a performance evaluation factor.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.5.3 Federal Government Holidays. The contractor shall be available for support during holidays in the event of an emergency.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

The BEP typically shuts down during the week between December 25th and January 1st. If applicable, the COR will notify the Contractor concerning the specific dates of Year-End Shutdown.

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:30 a.m. and 3:00 p.m. Monday through Sunday. Arrangements will be made with the BEP 72 Hours in advance. For other than emergency response, the contractor will not be reimbursed when the government facility is closed. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the administrative reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

9 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

1.5.5 Place of Performance: The work to be performed under this contract will be performed at:

Bureau of Engraving and Printing (BEP) Main and Annex Facilities 14th and C Streets, SW Washington, DC 20228

The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

1.5.6 Type of Contract: The government will award a Firm Fixed Price

1.5.7 Security Requirements: The BEP is covered under the Department of Treasury security regulations. All personnel working in the building must undergo a low-level BEP security clearance or be escorted by cleared and badged personnel and must maintain the level of security required for the life of the contract. Only a low-level security clearance will be required, as the contractor will be escorted in any high security areas throughout the lifetime of the contract.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor’s use under this contract. This contract requires access into the Controlled Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the expressed and written consent of BEP.

This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this contract or be escorted by cleared and badged personnel. The contractor will be escorted at all times through the lifetime of the contact.

1.5.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards and any badges issued. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer

10 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.5.7.3 Inappropriate Access: The Contractor shall prohibit the use of Government issued keys/key cards or badges by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.5.8 Special Qualifications: Not applicable to this requirement.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.10 Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.5.11 Key Personnel: Not applicable.

1.5.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such

11 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.5.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.5.14 Contractor Travel: Not applicable.

1.5.15 Other Direct Costs: Not applicable.

1.5.16 Data Rights: Not applicable.

1.5.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection selective information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.18 Phase In/Phase Out Period: Not applicable.

1.5.19 Other Contract Information:

1.5.20 BEP Working Restrictions: When performing services such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of the BEP Facility.

• Non-compliance with security regulations.

12 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

Failure to adhere to this requirement can be considered grounds for removal. In addition, if the BEP determines that the Contractor is performing work in violation of any of the above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the BEP at no additional cost to the Government. The directions of the CO under these circumstances shall be binding and shall be executed by the Contractor at no additional cost to the Government. Contracted services must be performed in a manner consistent with BEP Document Control number 75D-07.0-04, EHS Contractor Requirements.

PART 2

DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS

2.1.1 Contract Specialist. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: the only individual who can legally bind the government.

2.1.4 Contracting Officer's Representative (COR). An employee of the U.S. government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6 Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property (GFP) Or Government Property (GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security. Actions that prevent the loss or damage of government property.

13 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

2.1.10 Quality Assurance. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13 Quality Control. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15 Work Day. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16 Work Week. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS

ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 CO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit UPS Uninterrupted Power Supply

14 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

Services: N/A Facilities: N/A Utilities: N/A Equipment: N/A Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items And Responsibilities:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

Materials: The Contractor shall provide all materials required to perform work under this contract that are not existing BEP spare parts for this contract.

Equipment: The Contractor shall provide all equipment required to perform work under this contract.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services. The Contractor shall provide maintenance and repairs for the following equipment:

5- GXT5-1000LVRT2UXLN UPS, 1000VA, portable, one battery pack each

1-Chloride Power Electronics, EDP70/75 4X4F, 40/480V, SN:B174424; 40 batteries, C&D Technologies, model UPS12-230MR, 75 KVA (Police Command Center)

1- Eaton Powerware, 9390-160, Model 160, serial number EE351CBB04, 480V; 160 batteries, Manufacturer C&D, model UPS 12-300MR, 160 KVA

1 - GE, 1GEC247C-55s-288C-M80-A/B-UL, SN:132050; 24 batteries, Manufacturer

CSB - HRL 12-200, 20 KVA

Mitsubishi 9700 series, SN:UP9733A-D154SU-2; 60 batteries Manufacturer GNB

15 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

Industrial Power, Model S12V370NGF, 150 KVA

MGE UPS Systems, MN: 72-130116-44, EPS 7400/44/66, 400 KVA, 480V/480V, SN:

R08-10093; 80 batteries, Manufacturer FIAMM, Model 12FLX540F, 400 KVA

2 strings of 60, C&R KCR-Z batteries with two Exide chargers

D200 , CTIP III, Model: 1mBF44-040L4F, S/N: P357204001, 44 batteries – YUASA SWL

1100, 12V

5.2 Preventive Maintenance (PM) Services: Preventive Maintenance service includes but is not limited to performing the following: minor repair, calibration and adjustment, cleaning, lubrication, testing, inspection and review of the inspection and maintenance protocol; however, it does not include emergency service. Preventive Maintenance (PM) Services will be performed twice a year.

The Contractor shall arrive with the necessary parts to perform PM Service. Preventative maintenance recommended by the manufacturer shall be the minimum acceptable preventative maintenance performed by the Contractor. The Contractor shall be responsible for planning, scheduling and coordinating with the Contracting Officer Representative (COR) for the maintenance services. In order to minimize disruption and to ensure proper planning, scheduling and coordination, the Contractor shall provide the COR a Maintenance schedule for access coordination purposes reflecting the scheduled services a month in advance defining which systems will need to be accessed and for approximately how long.

All preventative maintenance on the UPS which requires service interruption shall be coordinated with the COR. Repair above and beyond the scope of the UPS system preventative maintenance shall be submitted to the COR within 24 hours of identification. Deficiencies requiring battery replacement or repairs shall have an estimate of the cost of these repairs provided by the Contractor.

Inspection reports detailing condition of system and any expected problems shall be provided within a month. These are necessary before payment for inspections. Reports detailing any emergency visits or any repairs shall be provided within month and before invoices are paid. .

5.3 Emergency Services: Emergency service is defined as, as needed support requested by authorized BEP personnel wherein services are required of the Contractor to respond to an unplanned / unscheduled event regarding the Equipment. Offeror(s) shall provide hourly rate for Emergency Services under section (v) of the solicitation. Contractor shall invoice the actual hours performed.

Actual hours must be certified by the COR prior to submitting invoice.

The Contractor shall complete the following tasks:

5.3.1 Response Time: Contractor personnel shall respond in person on site, within twenty-four

(24) hours of receipt of a call, depending on the nature of the request for Emergency services to diagnose, stabilize the system, and provide an estimate for repairs.

5.3.2 Contractor Availability: The Contractor shall have personnel available to respond

16 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing to requests for Emergency service within the timeframe required 24x7x365. In addition, the Contractor shall provide a telephone number(s) that is available 24x7x365 during the period of performance. If at any time during the period of performance the telephone number is to be changed, the Contractor shall notify the BEP at least three (3) business days prior to the change.

5.3.3 Pricing: Upon arrival, the Contractor is to assess the situation (e.g. inspect the equipment), diagnose the issue and then provide a quote to the BEP outlining the cost (i.e.

broken down by labor cost (e.g. number of hours and hourly rate), material cost, programming and response fee) to perform the work, prior to performing the work within five working days. The quote will be used to modify the contract and utilize the not to exceed line for parts that are not batteries. The BEP reserves the right to provide any of the labor and/or materials required to perform the work, to defer the work to a later time, have another supplier perform the work, or to defer to the Contractor’s quote.

5.4 Repairs: The Contractor shall perform repairs on the UPS. Battery replacements will be provided through another contract. The system shall be functional and have a report stating this provided within 7 calendar days of repair. Offeror(s) shall provide hourly rate for performing repairs under section (v) of the solicitation. Contractor shall invoice actual hours incurred in performing the repairs. Actual hours must be certified by the COR prior to submitting invoice.

5.4.1 Offsite Diagnosis/Repair: If the Contractor needs to take a piece of equipment back to their facility for diagnosis and/or repair, the Contractor is responsible for the equipment while in their possession. In addition, the Contractor shall still provide a quote to the BEP prior to performing the work.

5.4.2 Programming UPS: If programming is required to make the necessary repairs to the UPS, the Contractor shall provide this service.

5.4.3 Parts: After market or after-market refurbished parts shall not be used in support of this effort. However, if it is determined by the Contractor that Original Equipment Manufacturer (“OEM”) new parts are not available, then OEM refurbished or used parts would be acceptable. In these instances, the Contractor shall notify the COR that new parts are not available and as a result OEM refurbished parts or used parts will need to be used.

The Contractor shall provide notification and obtain approval of the COR prior to ordering any such parts. Offeror(s) shall invoice actual cost of the parts used. Actual parts used by the contractor must be certified by the COR prior to submitting the invoice.

5.4.4 Damages: If the Contractor damages any UPS unit or other Government property, the Contractor shall be responsible for any repairs, at no cost to the Government

17 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 BEP Contractor Requirements: Contractor shall adhere to BEP Office of Environmental, Health, and Safety Contractor Requirements, 75D-07-0-04.

6.2 Environmental: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable governing agencies’ regulations (e.g. Environmental Protection Agency (EPA), etc.

6.3 Safety: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable governing agencies regulations (e.g.

Department of Transportation (DOT), Occupational Safety & Health Administration (OSHA), National Fire Protection Association (NFPA), etc. They shall comply with, original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services covered in the Performance Work Statement (PWS). The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates they have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five

(5) business days of the request.

18 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1 – Performance Requirements Summary

The Contractor tasks requirements summarize the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success

Performance Objective

Performance Standard

Performance Threshold

Method of Surveillance

Incentive/ Disincentive

PRS#1. The contractor shall provide Preventive Maintenance Services IAW

5.2 of the PWS.

Inspect, and do preventative maintenance on all listed UPS, and provide inspection report. Schedule work a month in advance and notify

COR.

Zero deviation

Observation and 100% inspection of reports

Non-payment till work complete

Positive or Negative

CPARS

assessment

PRS# 2. The contractor shall provide Battery Replacement and Corrective Repairs IAW

5.4 of PWS.

Timely provision of estimates of any upcoming battery replacement or other corrective repair costs broken out into materials and labor shall be provided by April 30th for upcoming year

Zero deviation

100% inspection

Positive or Negative

CPARS

assessment

19 Solicitation # 2031ZA26Q00043 Bureau of Engraving and Printing

PRS#3. The contractor shall provide Emergency Services IAW with 5.3 of PWS.

The Contractor will respond to emergency calls within 24 hours of receiving notification from the COR on a 24-hour, 7-day per week basis

Zero deviation

Observation

Positive or Negative

CPARS

assessment

PRS#4 The contactor shall provide Repairs

IAW

5.4 and subsections of

5.2 of the PWS

The Contractor shall provide non-battery replacement repair services for the UPS and provide a report within seven calendar days.

Zero deviation Report Non-payment till repair completed and report provided

20 Solicitation # 2031ZA26Q00043

Bureau of Engraving and Printing

TECHNICAL EXHIBIT 2 - Deliverables

Contractor shall ensure to review the accuracy and thoroughness of deliverables prior to submittal to the COR. The below table provides an overview of the deliverables and their respective delivery schedule. Deliverables shall be submitted electronically either electronically transmitted via e-mail as an attachment or on a disk to the COR according to the delivery schedule specified in the below table. However, hard copies can be provided by the Contractor if such electronic submission is not possible. Electronic copies shall be compatible with a PC operating in a windows environment using Microsoft Word, Microsoft Outlook, Microsoft Excel, and Adobe Acrobat.

Deliverable

Frequency

# of Copies

Medium/Format

Submit to

Preventative Maintenance Schedule IAW PWS Para 5.2

Contractor shall provide a schedule for Preventative Maintenance a month in advance of expected maintenance

PDF/ MS

Word/Email Microsoft Word 2003 (or higher) format

COR

Battery Replacement Estimates for the following contract year IAW Para 5.2 and 5.4

Once a year

Word/Email Microsoft Word

Emergency Repair Estimates/Services

IAW 5.3

Estimates for emergency repairs shall be provided within 5 working days.

Word/Email Microsoft Word

Quality Control Plan IAW PWS Para 1.5.1

Contractor shall submit a comprehensive QCP to COR/CO with the proposal and within 10 calendar days when revisions are made for final approval and acceptance.

Word/Email Microsoft Word 2003 (or higher) format

CO

COR

Monthly Workforce Report (Post-Award) Para 1.5.1

Monthly; Contractor shall complete as applicable and submit to the COR/CO within 5 business days after each month.

1 PDF/MS Word 2003 or higher/Excel

CO/COR

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SECTION D PACKAGING AND MARKING

Not Applicable

SECTION E INSPECTION AND ACCEPTANCE

Inspection and acceptance of services shall be performed by the Contracting Officer’s Representative (COR) at the BEP Facility.

The Government will evaluate contractor performance in accordance with the Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP), if applicable. Acceptance is contingent upon satisfactory performance in accordance with the PWS.

Acceptance of services may be conditioned upon the Contractor’s submission of all required reports in accordance with the contract.

Acceptance of services is required prior to invoice approval for payment.

SECTION F DELIVERIES OR PERFORMANCE

Period of Performance:

o Base Year, shall begin on the date of award and end 12 months from the award date.

o Option Years 1-4, Four (4) 12-month periods in accordance with FAR 52.217-9.

The contractor shall submit an annual list of recommended replacement batteries and corrective repair materials no later than April 30 of each performance year.

The Contractor shall complete, certify, and submit Attachment 1 Initial Staffing Plan (Proposal Deliverable) as specified by the solicitation in accordance with DTAP 1037.71 and Performance Work Summary (PWS).

The Contractor shall submit Attachment 2 Monthly Workforce Report (Post-Award Contract Deliverable) in accordance with DTAP 1037.71 and Section C-Performance Work Summary.

Reports shall be submitted no later than five (5) business days after the end of each monthly billing cycle.

SECTION G CONTRACT ADMINISTRATION DATA

1. Contracting Officer (CO). The CO is the only individual authorized to bind the Government.

No changes to the terms and conditions of this contract shall be made without written authorization from the CO.

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2. The Contracting Officer’ Representative (COR). The COR will be designated in writing at the time of award. The COR is authorized to monitor technical performance and inspect and accept services in accordance with Section E. The COR is not authorized to change contract terms or obligate additional funds.

3. Invoicing Instructions. Invoices shall be submitted electronically in accordance with FAR 52.212-4 and agency invoicing procedures at DTAP 1052.232-7003. Other pertinent details will be provided at the time of award.

4. Funding. Accounting and appropriation data will be provided at award.

SECTION H SPECIAL CONTRACT REQUIREMENTS

1. The Contractor shall comply with the Environmental, Health, and Safety (EHS) Contractor

Requirements, 75D-07.0-04, Revision 6, Effective 06/1/2025, incorporated as Attachment 3 to this contract and referenced in Section C, paragraph 1.5.20.

SECTION I COMMERCIAL CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): https://www.acquisition.gov/

CLAUSE CLAUSE DESCRIPTION

EFFECTIVE

DATE

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance OCT 2018

52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEPT 2023

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services NOV 2023

52.219-1 Limitations on Subcontracting OCT 2022

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. MAY 2024

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52.232-33 Payment by Electronic Funds Transfer-System for Award Management OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. MAR 2023

52.240-1

Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities. NOV 2024

DTAP 1037.71—Contractor Staffing Plan and Workforce Reporting Requirements

1037.7100 Scope of Part.

This policy applies to all Treasury bureaus and offices and to all solicitations, contracts, task orders, and calls for services—including those awarded or set aside under any Small Business Preference Program, such as the 8(a), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone (HUBZone), and Service-Disabled Veteran-Owned Small Business (SDVOSB) programs— whether issued under Treasury or other agency ordering vehicles.

1037.7101 Policy.

Contracting Officers (COs) shall include the deliverables discussed in this subpart in the format shown in Attachments 1 and 2 below (in Excel or Word table format) in every solicitation for services and incorporate them into the resulting contract or order.

(a) Initial Staffing Plan (Proposal Deliverable). Offerors shall submit an initial staffing plan using the template at Attachment 1 as part of the technical proposal. The plan shall reflect the proposed labor mix for the base and each option period and identify prime and subcontractor roles.

(1) Prime Performance Threshold Certification. In accordance with FAR 52.219-14, Limitations on Subcontracting, offerors shall certify in their initial staffing plan that the small business prime contractor will perform at least 51 percent of the cost of contract performance incurred for personnel with its own employees or those of other similarly situated small business concerns. The staffing plan shall include a clear breakdown of prime versus subcontractor labor hours and cost by labor category for the base and each option period. This information shall be used by the CO to verify compliance at award.

(b) Post-Award Monthly Workforce Report (Recurring Deliverable). Contractors shall submit the workforce report using the template at Attachment 2 with each invoice submitted.

(1) Monthly Prime Contractor Certification. Contractors shall include with each monthly workforce report a certification signed by an authorized company officer affirming that, based on current performance data, the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting…