REQUEST FOR QUALIFICATIONS (RFQ) – PHASE 1

TWO -PHASE DESIGN -BUILD SERVICES

Project Title: Golden Shores Emergency Potable Water Infrastructure Replacement and Lead

Remediation

Issuing Agency: Hermansville Housing Commission (HHC)

Grant Award: HUD Emergency Capital Grant No. MI33E19250126

Solicitation Number: RFQ # 2026 -GS -DB -01

Phase 1 Submission Deadline: December 1st 2:00 PM CT

1. Project Overview & Background

The Hermansville Housing Commission is soliciting Statements of Qualifications from comprehensive

Design -Build Teams (comprising a licensed General Contractor and a licensed Architectural &

Engineering firm) to execute an emergency potable water infrastruc ture replacement at the 24 -unit

Golden Shores multi -family facility.

Due to the systemic degradation of legacy lead -soldered copper joints, the facility requires surgical extraction of existing lines, lead remediation oversight, and replacement with commercial -grade PEX -A distribution systems. Because this project is funded by a HUD Emergency Capital Grant subject to a strict

12-month federal obligation deadline, HHC is utilizing an accelerated design -build delivery method.

2. Two -Phase Procurement Process

This procurement is being conducted pursuant to the Two -Phase Design -Build Selection Procedures outlined in 2 CFR § 200.320 and HUD Procurement Handbook 7460.8 REV 2, Chapter 6.

Phase 1 (Current): Request for Qualifications. Design -Build Teams will submit their qualifications, past performance, and capacity metrics. Submissions will be evaluated by an HHC Evaluation Committee. The highest -ranked teams (a shortlist of three to five maximum) will be selected to advance to Phase 2.

Phase 2: Request for Proposals (Shortlisted Firms Only). Only the shortlisted firms will receive the Phase

2 RFP, which will require the submission of conceptual designs, project management plans

(accommodating strict 5 -day unit turnaround constraints), an d a firm -fixed -price cost proposal.

CRITICAL COMPLIANCE NOTICE: Do not include any fee estimates, rate sheets, or cost proposals in this

Phase 1 submission. Inclusion of pricing data will result in immediate disqualification.

3. Phase 1 Evaluation Criteria

Submissions will be evaluated strictly on the following qualifications:

Specialized Experience (30 Pts): Demonstrated history of the Design -Build Team functioning cohesively on multi -family plumbing retrofits, occupied facility renovations, and hazardous abatement (lead).

Past Performance (30 Pts): Track record managing federally funded projects, adherence to HUD design standards, Davis -Bacon prevailing wage compliance, and successful budget control.

Capacity to Meet Emergency Timelines (25 Pts): The team’s current workload, availability of key personnel, and explicit capability to deliver complete design, procurement, and physical execution to meet the strict 12 -month federal emergency obligation dead line.

Key Personnel (15 Pts): Qualifications, licensure, and experience of the assigned primary architect, lead environmental engineer, and construction project manager.

4. Submission Requirements

Design -Build Teams must submit one (1) compiled electronic PDF of their qualifications package via the

State of Michigan SIGMA Vendor Self -Service (VSS) portal, or physically deliver three (3) copies and one

(1) USB drive or another electronic delivery method to the HHC administrative office.

Packages must include:

Cover Letter: Detailing the joint venture or prime/subcontractor relationship between the GC and A&E firm.

Corporate Resumes: Standard Form (SF) 330 for the A&E component and equivalent capability statements for the General Contractor.

Key Personnel Resumes: For all primary design and construction managers.

References: A minimum of three (3) professional references for similar PHA/public works projects completed jointly by the team, or individually if a new partnership.

Mandatory Federal Forms (Executed):

HUD Form 5369 -C (Certifications and Representations of Offerors)

HUD Form 2992 (Certification Regarding Debarment and Suspension)

Standard Form LLL (Disclosure of Lobbying Activities)

5. Inquiries & Delivery

All inquiries regarding this solicitation must be submitted in writing. Sealed physical packages or digital

SIGMA submissions must be received no later than 2:00 PM CT on 12/1/26. Late submissions will be strictly rejected.

Brooks E. Bray, Executive Director / Contracting Officer

Hermansville Housing Commission

W5577 W 3rd St.

Hermansville, MI 49847 director@hermansvillehousingmi.gov

(906) 498 -3170

The Hermansville Housing Commission is an Equal Opportunity Employer. Minority -Owned Business

Enterprises (MBE), Women -Owned Business Enterprises (WBE), and Section 3 eligible businesses are highly encouraged to submit qualifications.