RFQ 2026-019 NYS Meat Mac FL.pdf

NYS Office of Children & Family Services Request for Quote – 2026-019 NYS Meat MacCormick & Finger Lakes Page 1 of 3

December 2025 Request for Quote

Request for Quote

RFQ Title: NYS Meat Items – MacCormick and Finger Lakes RFQ Number: 2026-019 NYS Meat

State Agency Conducting the RFQ:

Agency Name: Office of Children & Family Services Street Address: 52 Washington Street City, State, Zip Code: Rensselaer, NY 12144

Delivery Location Information:

MacCormick Secure Center RD 1, 300 South Road Brooktondale, NY 14817

Delivery Location Information:

Finger Lakes Residential Center 250 Auburn Road Lansing, NY 14882

How to Reply:

Submit all questions to the Designated Contact email listed below.

Submit all responses to the Designated Contact email listed below.

Complete and submit all Attachments to Designated Contact email listed below.

Special Delivery Instructions:

This RFQ is requesting only New York State meat, which must be fresh and delivered safely.

Delivery must be made in a manner that complies with all applicable Federal and NYS Laws, Codes, Rules, and Regulations. Deliveries must be made between Monday through Friday between the hours of 6am and 3pm. Please see Section A. Scope/Mandatory Requirements for full description of what constitutes NYS meat.

DESIGNATED CONTACTS

Name(s) E-Mail(s)

Kathleen Belmonte RFQ@ocfs.ny.gov

Procurement Lobbying Law/Restricted Period is in effect: Yes No Whereas the Procurement Lobbying Law is deemed applicable by OCFS, by signing, Vendor affirms that it understands and agrees to comply with the OCFS’s policies and procedures relative to permissible contacts.

RFQ LOTS

This RFQ is seeking competitive quotes from farmers, processors, distributors or any other entity that can provide NYS Meat items indicated on the RFQ Financial Responses Quote sheet to be delivered to MacCormick Secure Center and Finger Lakes Residential Center. Responders can provide quotes on Lot 1:

Lot 1 – NYS Produce Items (Meat)

*Responders must be able to meet the below mandatory requirements to be able to submit an eligible response to this RFQ:

• Certify to provide 100% NYS meat items that meet the NYS meat definition under Executive Order 32. See section A. Scope/Mandatory Requirements for more information.

• Authorized to do business in New York State

• Responders must provide a quote for every meat item listed on the Financial Response Quote sheet - Lot 1.

• Certify to having the capacity to make deliveries to requested locations.

• Certify that all food transport complies with applicable Federal and NYS Laws, Codes, Rules, and Regulations. (Example, use of a refrigerated vehicle to transport certain food(s) at a safe temperature).

mailto:RFQ@ocfs.ny.gov

December 2025 Request for Quote

QUESTION SESSIONS AND OTHER EVENTS

Event Date Time

RFQ Release Date 05/20/2026 N/A

Questions Due 06/02/2026 4:00 pm EST

Reponses to Questions Due 06/09/2026 4:00 pm EST

Vendor Response Due Date 06/23/2026 4:00 pm EST

BASIS FOR AWARD Lowest Price Meeting Specified Technical Requirements Lowest Price Meeting Specified Technical Requirements and Mandatory Pass/Fail Requirements Best Value with Technical and Financial Score

ATTACHMENTS • RFQ Financial Response Quote Sheet (Excel)

• Certification Form

• Procurement Lobbying Form

OCFS will not be held liable for any cost incurred by the responders for work performed in the preparation of a response to this RFQ or for any work performed prior to the formal execution of an agreement. Responses to the RFQ must be received by the deadline specified above.

Responders assume all risks for timely and proper submission of required documents. Responders are strongly encouraged to arrange for delivery of RFQ response prior to the date when quotes are due. Late RFQ responses may be rejected.

A. SCOPE/MANDATORY REQUIREMENTS

This RFQ is being distributed to all available farmers, processors, or distributors to acquire the following:

The New York Office of Children and Family Services need to obtain various New York meat items to supply ingredients needed to make healthy and nutritious meals for the youth who reside at MacCormick Secure Center and Finger Lakes Residential Center. OCFS expects to make orders on an approximate weekly basis, and the awarded responder will be required to make deliveries on an approximate weekly basis to the specified locations. The expected monthly volume required for each individual meat item is indicated on the RFQ Financial Response Quote Sheet. These monthly meat projections are our best estimates, the actual weekly meat orders will be based on actual facility need. All quotes must include all costs associated with supplying and delivering all meat items indicated on the RFQ Financial Response Quote Sheet to the specified locations. Responders must provide quotes for all meat items listed in Lot 1.

On the RFQ Financial Response Quote Sheet, responders must enter a monthly price quote for every meat item in the ‘Monthly Bid Price’ column. The monthly price quote should be based on the responder’s ability to supply and deliver the monthly volume indicated in the 'monthly quantity' column, at the number of months indicated in the 'Months per Year' column.

See below clarifying definition of what constitutes a NYS meat item:

• Raw Meat/Poultry: Must be 100% produced, grown, or harvested in New York State

• Processed Meat Products: Must contain 51% or more (by weight or volume) of raw materials that were grown, harvested, or produced in NYS, and the processing of such products must take place in a facility located within New York State.

See above section labeled “RFQ Lot” for information regarding mandatory requirements needed to provide a quote.

B. STATEMENT OF WORK

OCFS is seeking farmers, processors, distributors, or any other entity who can supply NYS meat items that were either grown, harvested or produced in New York state and deliver to MacCormick Secure Center and Finger Lakes Residential Center. To comply with NYS Executive Order #32 (EO32), OCFS must purchase a prescribed percentage of our overall food spend (plateauing at 30% at the end of calendar year 2027) on food items that were either grown, harvested or produced in New York State. As such, to meet the goals of EO 32, OCFS is releasing this opportunity to secure competitive pricing on NYS meat items. OCFS is seeking responders that can supply and deliver meat items were 100% produced, grown, or

December 2025 Request for Quote harvested in New York State. For processed meats items, the meat must have its predominant value (51% or more - by weight or volume) of raw material must be produced, grown, or harvested in New York, and the processing of such products must take place in a facility located in New York state. Responders can provide a quote for Lot 1. All quote rates must include all costs associated with supplying and delivering all meat items indicated on the RFQ Financial Response Quote Sheet to the specified locations.

C. AUTHORIZED USER TERMS AND CONDITIONS

Pursuant to New York State (“NYS”) Executive Order 32 (“EO 32”) and State Finance Law (“SFL”) § 165(4), the Office of Children and Family Services (the “Agency”) has determined that some or all of the food products to be purchased via this solicitation must be New York State Food Products. A NYS Food Product, as defined in EO 32, means “agricultural products and food items that are grown, harvested, produced, or processed in the State of New York. Processed food items that are composed of raw materials from both inside and outside the State may be deemed NYS Food Products when (i) their predominant value or quantity is derived from food grown, harvested, or produced in NYS and (ii) the processing of such food products takes place in facilities that are located in NYS.”

D. QUESTIONS / DEVIATIONS

All questions shall be emailed, with the following listed in the subject line “2026-019 NYS Meat- Mac & Finger Lakes” The questions shall be emailed to the Designated Contact E-Mail Address indicated on the Cover Page of this RFQ.

Responders are strongly encouraged to submit questions as early as possible. However, all questions must be submitted by the Question due date and time listed above in the ‘Questions Sessions and Other Events’ calendar of this RFQ. Answers to all questions shall be provided in the contract reporter, the OCFS website, and directly to all Responders who received this RFQ, by the due date listed in the above ‘Questions Sessions and Other Events’ calendar of this RFQ.

E. AUTHORIZED USER DISPUTE RESOLUTION PROCESS

Should a dispute or protest arise regarding this RFQ, the dispute or protest will be considered and decided by the OCFS.

Disputes or Controversies Occurring During the Term of the Authorized User Agreement.

In the event there is a dispute or controversy during the term of the Agreement resulting from this RFQ, the Vendor and OCFS agree to exercise their best efforts to resolve the dispute as soon as possible. The Vendor and OCFS shall, without delay, continue to perform their respective obligations under the resulting Agreement. Primary responsibility for resolving any dispute arising under the resulting Agreement shall rest with the persons designated by OCFS and the Awardee’s Contract Administrator and/or Account Manager.

In the event the OCFS is dissatisfied with the Vendor’s Products provided under the resulting Agreement, the OCFS shall notify the Vendor in writing pursuant to the terms of the NYS Appendix A. In the event the Vendor has any disputes with OCFS, the Vendor shall so notify OCFS in writing. If either party notifies the other of such dispute or controversy, the other party shall then make good faith efforts to solve the problem or settle the dispute amicably, including meeting with the party’s representatives to attempt diligently to reach a satisfactory result.

If negotiation between such persons fails to resolve any such dispute to the satisfaction of the parties within fourteen (14) business days or as otherwise agreed to by the Vendor and OCFS, of such notice, then the matter shall be submitted to the persons designated by OCFS and the Vendor’s senior officer of the rank of Vice President or higher as its representative. Such representatives shall meet and shall attempt in good faith to resolve the dispute within the next fourteen (14) business days or as otherwise agreed to by the parties. This meeting must be held before either party may seek any other method of dispute resolution, including judicial or governmental resolutions. Notwithstanding the foregoing, nothing in this section shall be construed to prevent either party from seeking and obtaining temporary equitable remedies, including injunctive relief.

The Vendor shall extend the dispute resolution period for so long as OCFS continues to make reasonable efforts to cure the breach, except with respect to disputes about the breach of payment of fees or infringement of its or its licensors’ intellectual property rights.