RFQ#_202523-City_of_Homestead_Comprehensive_Vulnerability_Assessment_(Addendum_#1_Revision).pdf

RFQ# 202523 Page 1

REQUEST FOR QUALIFICATION

FOR

RFQ# 202523-CITY OF HOMESTEAD COMPREHENSIVE

VULNERABILITY ASSESSMENT

RFQ# 202523

Submittal Due Date:

Tuesday, May 20, 2025 at 2:00 pm, EST

Non-Mandatory Pre-Submittal Meeting:

Tuesday, April 29, 2025, EST

ISSUED BY:

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

Date Issued: Friday, April 18, 2025

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead https://secure.procurenow.com/portal/%7bproject.government.code%7d

RFQ# 202523 Page 2

TABLE OF CONTENTS

1. INTRODUCTION/BACKGROUND

2. DUE DATE

3. SCOPE OF SERVICES

4. CONTRACT AGREEMENT

5. INSURANCE

6. SUBMITTAL CONTENT

7. SUBMISSION OF QUALIFICATIONS

8. EVALUATION COMMITTEE AND PROCEDURES FOR REVIEW

9. EVALUATION OF PROPOSALS

10. QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS

11. OTHER MATTERS

12. TERMS AND CONDITIONS OF AGREEMENT

13. FEDERAL PROVISIONS

14. DOCUMENTS UPLOAD

Attachments:

A - SLFRF Contract Provisions

B - VA Compliance Checklist (Exhibit I)

C - 23PLN94-Grant Agreement

D - 23PLN94 Amendment No. 1 to Agreement

E - 23PLN94 - State Of Florida Department Of Environmental Protection Resilient Florida Grant

Program Contractual Services Certification

F - Reference Questionnaire Form

RFQ# 202523 Page 3

1. INTRODUCTION/BACKGROUND

1.1. Summary

The City of Homestead invites sealed proposals from qualified Architectural and Engineering

(A/E) firms meeting the minimum qualifications described in the RFQ. It is the City’s intent to enter into an agreement with the most qualified A/E firm to complete the tasks required to prepare and complete a Comprehensive Vulnerability Assessment (VA). A contract will be negotiated and awarded to a firm based on the best interest of the City.

This Request for Qualifications is subject to the Florida Consultant’s Competitive Negotiations

Act, Section 287.055, Florida Statutes, applicable Federal Acquisition Regulations Part 31, cost principles. The firm shall comply with Florida Department of Environmental Protection Resilient

Florida Program requirements pursuant to the DEP Agreement No. 23PLN94 between State of

Florida and the City of Homestead.

Funding for this project has been made possible through grants from the U.S. Department of

Treasury through the Florida Department of Environmental Protection Resilient Florida Program.

All procurement and contracting for these services shall follow state and federal regulations including, but not limited to, 2 CFR, Part 200; 24 CFR Part 85; 24 CFR Part 570.489, 570.490, 570.502, 570.506, 570.508 & 570.509 and Attachment A.

The City of Homestead is an Equal Opportunity Employer and encourages participation from

MBE/WBE/DBE businesses.

1.2. Contact Information

Lilia Jaimes-Renteria, CPPB, NIGP-CPP

Buyer II

100 Civic Court

Homestead, FL 33030

Email: lrenteria@homesteadfl.gov

Phone: (305) 224-4632

Department:

Public Works & Engineering

Department Head:

Cairo Cangas, P.E.

Director of Public Works and Engineering

1.3. Timeline

Publication South Florida Business Journal

Release Project Date April 18, 2025 mailto:lrenteria@homesteadfl.gov tel:(305)224-4632

RFQ# 202523 Page 4

Pre-Proposal Meeting (Non-

Mandatory)

April 29, 2025, 10:00am

Agenda

A NON-MANDATORY pre-proposal conference will be held on the date and time listed above. in the Procurement & Contract

Services Department conference room located at 450 SE 6th Avenue, Homestead, Florida

33030. At that conference all work will be discussed and all questions answered. No questions will be answered verbally except at the pre-proposal conference. You may submit questions via the Questions & Answer tab.

Virtual Option Meeting Link:

https://cityofhomestead.webex.com/cityofhome stead/j.php?MTID=m5a0f3e1fed2d7d9d6ea1ff

17fa8ac1e2

Question Submission Deadline May 13, 2025, 5:00pm

Proposal Submission Deadline May 20, 2025, 2:00pm

JOIN THE VIRTUAL RFQ OPENING:

https://cityofhomestead.webex.com/cityofhome stead/j.php?MTID=mda2c5f0e411e520a157d0c

9beb334f1e

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

Committee of the Whole (COW) Tentative: July 08, 2025

Council Tentative: July 16, 2025

2. DUE DATE

A. All statements of qualifications may be received up to but not later than Tuesday, March

18, 2025 at 2:00 pm via the City e-Procurement Portal located at https://procurement.opengov.com/portal/cityofhomestead. The City e-Procurement Portal https://government-project.s3.amazonaws.com/163679/7702b184-5b2d-49ca-a91d-7c1d27a5690b_202523-RFQ_Meeting_Agenda.pdf https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m5a0f3e1fed2d7d9d6ea1ff17fa8ac1e2 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m5a0f3e1fed2d7d9d6ea1ff17fa8ac1e2 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=m5a0f3e1fed2d7d9d6ea1ff17fa8ac1e2 https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=mda2c5f0e411e520a157d0c9beb334f1e https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=mda2c5f0e411e520a157d0c9beb334f1e https://cityofhomestead.webex.com/cityofhomestead/j.php?MTID=mda2c5f0e411e520a157d0c9beb334f1e https://procurement.opengov.com/portal/cityofhomestead

RFQ# 202523 Page 5

Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Homestead strongly recommends completing your response well ahead of the deadline.

B. All statements of qualifications received after the closing time and date, for any reason whatsoever, will not be considered. Any disputes regarding timely receipt of proposals shall be decided in the favor of the City of Homestead. Proposers shall assume full responsibility for timely delivery at the location designated for receipt of proposals. The

City of Homestead cannot be responsible for proposals received after opening time and encourages early submittal. Responses received by the City after the time specified for receipt will not be considered and shall be returned, unopened.

C. All information required by this RFQ must be supplied to constitute an acceptable proposal.

3. SCOPE OF SERVICES

3.1. SCOPE OF SERVICES FOR COMPREHENSIVE VULNERABILITY ASSESSMENT:

The City of Homestead Public Works and Engineering Department invites sealed proposals from qualified Professional Engineering firms (“Consultant”) meeting the minimum qualifications described in the scope of services listed below. It is the City’s intent to enter into an agreement with the most qualified engineering firm to complete the tasks required to prepare and complete a

Comprehensive Vulnerability Assessment (VA). The project is funded by the U.S. Department of

Treasury through the Florida Department of Environmental Protection Resilient Florida Program, thus all requirements/regulations governing the funding source must be followed (Attachment A).

In addition, the firm will provide the services in full compliance with all federal, state and local rules and regulations. Contract will be negotiated and awarded to a firm based on the best interest to the City.

All tasks must be completed by April 30, 2026.

3.2. TASK 1: Kick-Off Meeting:

The City will conduct a kick-off meeting with the Consultant to develop an overall project management plan and address initial actions. Meeting attendees, including key stakeholders in the project, will discuss the project scope, project goals, schedule, key milestones and deliverables in order to develop a consistent project approach.

Consultant shall provide:

1. Meeting agenda to include location, date, and time of meeting;

2. Meeting sign-in sheets or attendance records with attendee names and affiliation;

3. A copy of the presentation(s) and any materials created for distribution at the meeting, as applicable;

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4. Kick-off meeting minutes, which documents all decisions and agreed upon outcomes of the meeting.

3.3. Task 2: Public Outreach Meeting #1:

The first public outreach meeting will allow the public to provide input during the initial data collection stages, to include input on preferred methodologies, data for analyzing potential sea level rise impacts and/or flooding, guiding factors to consider, and critical assets important to the community. The Consultant will prepare all social media notifications, meeting invitations, meeting materials, presentations, and graphics utilized during the meeting as applicable.

Consultant shall provide:

1. Meeting agenda to include location, date, and time of meeting;

2. Meeting sign-in sheets with attendees’ names and affiliation (i.e. local stakeholder, resident, local government staff);

3. A copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable;

4. A copy of the file or weblink of the video or audio recording from the meeting, if applicable; and

5. A summary report or meeting minutes that include the meeting purpose, number of attendees, stakeholder recommendations and guidance, and documents decisions and agreed upon outcomes.

3.4. Task 3: Acquire Background Data:

Research and compile the data needed to perform the VA, based on the requirements as defined in

Section 380.093, Florida Statutes (F.S.). Three main categories of data are required to perform a

VA: 1) critical and regionally significant asset inventory, 2) topographic data, and 3) flood scenario-related data. Flood scenario-related data will include a Hydraulic and Hydrologic Model.

GIS metadata should incorporate a layer for each of the four asset classes as defined in paragraphs

380.093(2)(a) 1-4, F.S. GIS files and associated metadata must adhere to the Resilient Florida

Program's GIS Data Standards (Attachment B), and raw data sources shall be defined within the associated metadata. Sea level rise projection data shall include the 2017 National Oceanic and

Atmospheric Administration (NOAA) intermediate-high and intermediate-low projections for

2040 and 2070, at a minimum. Other projections can be used at the City's discretion. Storm surge data used must be equal to or exceed the 100-year return period (1% annual chance) flood event.

In the process of researching background data, the Consultant shall identify data gaps, where missing data or low-quality information may limit the VA's extent or reduce the accuracy of the results, and shall rectify any gaps of necessary data.

Consultant shall provide:

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1. A technical report to outline the data compiled and findings of the gap analysis;

2. A summary report to include recommendations to address the identified data gaps and actions taken to rectify them, if applicable; and

3. GIS files with appropriate metadata of the data compiled, to include locations of critical assets owned or maintained by the City as well as regionally significant assets that are classified and as defined in paragraphs 380.093(2)(a) 1-4, F.S.

3.5. Task 4: Exposure Analysis:

Perform an exposure analysis to identify the depth of water caused by each sea level rise, storm surge, and/or flood scenario. The water surface depths (i.e. flood scenarios) used to evaluate assets shall include the following data: tidal flooding, current and future storm surge flooding, rainfall-induced flooding, and compound flooding, all as applicable, as well as the scenarios and standards used for the exposure analysis shall be pursuant to s. 380.093, F.S. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Attachment B), and raw data sources shall be defined within the associated metadata.

Required documentation will include:

1. A draft VA report that provides details on the modeling process, type of models utilized, and resulting tables and maps illustrating flood depths for each flood scenario;

and

2. GIS files with results of the exposure analysis for each flood scenario as well as the appropriate metadata that identifies the methods used to create the flood layers.

3.6. Task 5: Sensitivity Analysis:

Perform the sensitivity analysis to measure the impact of flooding on assets and to apply the data from the exposure analysis to the inventory of critical assets created in the Acquire Background

Data Task. The sensitivity analysis should include an evaluation of the impact of flood severity on each asset class and at each flood scenario and assign a risk level based on percentages of land area inundated and number of critical assets affected. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Attachment B), and raw data sources shall be defined within the associated metadata.

Required documentation will include:

1. An updated draft VA report that provides details on the findings of the exposure analysis and the sensitivity analysis and includes visual presentation of the data via maps and tables, based on the statutorily-required scenarios and standards; and

2. An initial list of critical and regionally significant assets that are impacted by flooding.

The list of critical and regionally significant assets must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset.

RFQ# 202523 Page 8

3.7. Task 6: Public Outreach Meeting #2:

The second meeting will present the results from the exposure and sensitivity analyses and the draft VA so the public can provide community-specific input on the results of the analyses and to reconsider methodologies and assumptions used in the analyses. Criteria will be established to guide the public’s input for the selection of focus areas of flooding and critical assets. The

Consultant will prepare all social media notifications, meeting invitations, meeting materials, presentations and graphics utilized during the meeting, as applicable.

Required documentation will include:

1. Meeting agenda to include location, date, and time of meeting;

2. Meeting sign-in sheets with attendees’ names and affiliation (i.e. local stakeholder, resident, local government staff);

3. A copy of the presentation(s) and any materials created in preparation of or for distribution at the meeting (i.e. social media posts, public announcements, graphics), as applicable;

4. A copy of the file or weblink of the video or audio recording from the meeting, if applicable; and

5. A summary report or meeting minutes that include the meeting purpose, number of attendees, stakeholder recommendations and guidance, and documents decisions and agreed upon outcomes.

3.8. Task 7: Final Vulnerability Assessment Report, Maps, and Tables:

Finalize the VA report pursuant to the requirements in s. 380.093, F.S., and based upon public outreach efforts. The final VA must include all results from the exposure and sensitivity analyses, as well as a summary of identified risks and, if applicable, assigned focus areas. It should contain a list of critical and regionally significant assets that are impacted by flooding and sea-level rise, specifying for each asset the flood scenario(s) impacting the asset. GIS files and associated metadata must adhere to the Resilient Florida Program’s GIS Data Standards (Attachment B), and raw data sources shall be defined within the associated metadata.

Required documentation will include:

1. Final VA Report that provides details on the results and conclusions, including illustrations via maps and tables, based on the statutorily-required scenarios and standards in s. 380.093, F.S.;

a. Findings of the gap analysis;

b. Recommendations to address the identified data gaps and actions taken to rectify them, if applicable; and

RFQ# 202523 Page 9

c. Details on the modeling process and type of models used during the exposure and sensitivity analyses.

2. A final list of critical and regionally significant assets that are impacted by flooding.

The list of critical and regionally significant assets must be prioritized by area or immediate need and must identify which flood scenario(s) impacts each asset;

3. All electronic mapping data used to illustrate flooding and sea level rise impacts identified in the VA, to include the geospatial data in an electronic file format and GIS metadata;

4. GIS data including, at a minimum, those listed below. If available, the data should be provided in a single file geodatabase.

a. Raster layers with appropriate metadata of the background data compiled that is not publicly available nor already included in the statewide flood vulnerability and sea level rise data set. This data should include locations of critical assets owned or maintained by the City as well as regionally significant assets that are classified and as defined in paragraphs 380.093(2)(a)1-4, F.S.

b. Raster layers with results of the exposure analysis (depth of flood water) for each flood scenario as well as the appropriate metadata that identifies the methods used to create the flood layers. Additionally, any other custom, combined or modified flood scenario raster layer used in the assessment and not publicly available.

c. Feature class (or shapefile) of asset datasets with the results of the sensitivity analysis for all flood scenarios required by s. 380.093, F.S., including the appropriate metadata that identified the methods used to create the risk layers. The datasets must include an attribute of critical assets, including regionally significant assets, impacted by flooding and sea level rise. The feature class must use the template provided in the GIS Data Standards; and

5. A signed VA Compliance Checklist Certification.

3.9. Task 8: Local Mitigation Strategy:

The results of the VA can be used to inform a Local Mitigation Strategy (LMS) as required by the

Florida Division of Emergency Management (FDEM). The LMS is usually developed at the county level and serves to reduce the risks associated with natural and man-made disasters, including sea level rise. Work with the Local Mitigation Strategy Working Group (LMSWG) to ensure the VA Report is in alignment with the existing county LMS Plan and will be utilized during the planning process of future county LMS Plan updates.

Prepare and submit a letter to the Department and FDEM Mitigation Bureau Planning Unit, signed by the LMSWG Chair, or Designee, to include the following:

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1. VA Report will be incorporated as a reference in updating the next iteration of the LMS

Plan, i.e., utilized in the next five-year update;

2. VA Report will be included as an appendix to the next iteration of the LMS Plan; and

3. The entity/entities that composed the VA report will be involved with the LMSWG through any of the following: at a minimum, be added to the contact list, attend meetings, participate in the planning process of the next major update; participate in the adoption of the LMS plan; and submit projects to the LMSWG to be included on

LMS Prioritized Project List.

4. CONTRACT AGREEMENT

After selection of Consultant by the City, an Agreement will incorporate the major terms and conditions for Consultant's performance. The Agreement shall be in a form, as approved by the

City Attorney for legal form and sufficiency, and shall include, but not be limited to, the following matters:

A. The services to be provided by the Consultant pursuant to the Agreement shall be nonexclusive and nothing therein shall preclude the City from engaging other firms to perform the same or similar services for the benefit of the City within the City's sole and absolute discretion.

B. The Consultant shall warrant that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure a contract pursuant to this Invitation to Submit Qualifications. Also, that it has not paid or agreed to pay any person(s), company, corporation, individual, or firm, other than a bona fide employee working solely for the Consultant any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award of a contract pursuant to this Invitation to Submit Qualifications.

C. The Agreement will include provisions for termination for cause by either party and for the convenience of the City.

D. The Consultant shall be required to warrant and represent that at all times during the term of the Agreement it shall maintain in good standing all required licenses, certifications and permits required under federal, state and local laws necessary to perform the services.

E. All work of a specified nature to be performed by Consultant shall be outlined in the

Agreement.

F. The Agreement will provide for the fees for services, which Consultant shall charge the

City and shall be scope specific.

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G. The Consultant shall at all times carry professional liability insurance, workers' compensation insurance, public liability and property damage insurance, and automotive public liability and property damage insurance with minimum policy limits in the amount of One Million Dollars ($1,000,000) per occurrence, except that dollar amount of workers' compensation coverage shall be as provided by Chapter 440.055, Florida Statutes. The

City shall be named as an additional insured on each of the liability insurance policies to the extent authorized by law. Each insurance policy shall state that it cannot be cancelled or modified without written notice to the City at least 30 days prior to the effective date of cancellation or modification.

H. Each Consultant shall be required, pursuant to Chapter 287, Florida Statutes, to execute a

"Sworn Statement on Public Entity Crimes" prior to the execution of a contract resulting from this Request for Qualifications. By executing this sworn statement, the Consultant is affirmatively stating that neither it nor an affiliate (as defined in the statute) has been convicted of a public entity crime, and that it is not barred from entering into the contract. The Consultant shall further acknowledge that any misstatement or misrepresentation of fact, lack of compliance with the statute, or subsequent conviction of a public entity crime shall result in the contract being null and void and/or subject to immediate termination by the City. In the event of such termination, the City shall not incur any liability for any work or materials furnished by the Consultant.

I. Consultants shall invoice the City, as negotiated. Each invoice shall, detail the contract price, payments made to date, percentage of completion of the assignment, project or phase, payment due this invoice, remaining balance due. Invoices shall itemize hours, hourly wage, or other unit agreed upon as measurement of payment during negotiations, if requested. If hourly, invoices shall identify the name and title of personnel who performed the work.

J. Consultant shall indemnify and hold harmless the City, its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness or intentional wrongful conduct of the Consultant and persons employed or utilized by the Consultant in the performance of the Agreement.

K. The Consultant shall pay all royalties and assume all costs arising from the use of any invention, design, process materials, equipment, product or device which is the subject of patent rights or copyrights. Consultant shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under the contract, constitute an infringement of any patent or copyright of the

RFQ# 202523 Page 12

United States. The Consultant shall pay all damages and costs awarded against the City in such matter.

L. An understanding and agreement, by and between the Consultant and the City, that the completion time will be as specified in approved work authorizations and that all work shall be prosecuted regularly, diligently, and uninterrupted at such rate of progress as will ensure full completion thereof as specified in the Scope of Services.

M. The Agreement will provide for the City to designate a Contract Administrator, who shall be responsible for the project.

5. INSURANCE

These are mandatory insurance requirements, please be sure to fulfill each requirement listed below. All policies, endorsements, certificates and/or binders shall be subject to approval by the

City’s Risk Management as to form and content. These requirements are subject to amendment or waiver only if so approved in writing by a duly authorized representative of the City. A lapse in any required insurance coverage during this Contract shall be considered a material breach. Further it is understood and agreed by Consultant that nothing in this provision shall waive or otherwise limit the right of the City to modify INSURANCE REQUIREMENTS to meet the demands of special or unique circumstances. Accordingly, those rights are expressly reserved by the City.

The insurance obligations under this Contract shall be: all the insurance coverage and/or limits carried by or available to the Consultant or the minimum insurance requirements and/or limits shown in this Contract, whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover obligations of the Consultant under this

Contract.

If evidence of insurance provided by Consultant does not comply with the requirements of this section, the City reserves the right but not the obligation to deem your Bid non-responsive.

Throughout the term of this agreement and for all applicable statutes of limitation periods, Consultant agrees to have and maintain in full force and effect the insurance policies set forth in this article. All policies must contain an endorsement requiring minimum thirty (30) days written notice from the insurance company to the City prior to cancellation or any change in coverage, scope or amount of any such policy or ten day notice for non-payment of premium.

CONSULTANT EXPRESSLY AFFIRMS THAT IT HAS HAD THE OPPORTUNITY TO

RECOVER THE COSTS OF THE INSURANCE REQUIRED IN ITS CONTRACT PRICE.

A. All insurance policies shall be issued by insurers that are authorized to transact business in the State of Florida, and have an A. M. Best's financial and size rating of A-VIII or better.

B. All insurance policies, except Property, Workers Compensation and Professional Liability

(if applicable), shall name and endorse the following as additional insured: The City of

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Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Consultant. The Commercial General Liability policy shall be endorsed with the ISO CG2010 Additional Insured endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2010) and the ISO CG 2037

Additional Insured – Completed Operations endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2037). As additional insured, the City shall be defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Consultant, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insured’s own acts, actions, omissions, negligence.

C. It is specifically agreed that the City of Homestead shall not be liable to the Consultant for any liability arising out of the performance of this Agreement. Consultant specifically waives any and all rights of recovery it may have against the City of Homestead, independent of any waiver of rights of recovery by any insurer. All insurance policies shall include a Transfer of Rights of Recovery Against Others to Us/Waiver of Subrogation in favor of the City. Consultant agrees to obtain any endorsement that may be necessary to effect all waivers of subrogation, but this provision applies regardless of whether or not the

City has received a waiver of subrogation endorsement from the insurer.

D. All insurance policies shall be endorsed to provide that (a) Consultant’s Insurance is primary and non-contributory to any other Insurance available to the City of Homestead with respect to claims covered under the policy and (b) Consultant’s insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurer’s limit of liability. Self-insurance shall not be acceptable. Any policy including a self-insured retention (“SIR”) in the primary layer of liability in any amount must be submitted to and approved by the City’s Risk Management Department prior to risk approval.

E. If the Consultant fails to submit the required insurance certificate(s) in the manner prescribed with the executed agreement submitted to the City and if not submitted with the executed agreement in no event exceed three (3) calendar days after request to submit certificate(s) of insurance, the Consultant shall be in default, and the Contract may be rescinded at the City’s sole discretion. Under such circumstances, the Consultant may be prohibited from submitting future solicitations to the City.

F. Consultant shall carry the following types of insurance coverage whether products and/or services provided by Consultant to the City in connection with the performance of this

Contract occur on City premises or not.

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1. WORKER'S COMPENSATION: As required by the State of Florida with the statutory limits, and include employers’ liability insurance with a limit of not less than

$1,000,000 for each accident, $1,000,000 for each disease and $1,000,000 for aggregate disease. Policy shall be endorsed with a “Waiver of Our Right to Recover

From Others” endorsement which favors the City. A copy of NCCI Form WC 00 03

13 (or similar endorsement with coverage at least as broad as NCCI Form WC 00 03

13) issued by the insurer may be required for risk review and shall be provided by

Consultant at any time upon request. If Consultant’s workers compensation program is part of an employee-leasing or co-employment arrangement where certain Statutory employees may be excluded from coverage, Consultant specifically agrees to indemnify, hold harmless, defend against and pay or reimburse the City for losses the

City or its insurers may be obligated to pay to any natural person who is denied workers compensation benefits or employers liability coverage that arise out of or result from

Consultant’s employee-leasing or co-employment arrangement.

2. AUTOMOBILE LIABILITY: Consultant shall carry automobile liability insurance with minimum limits of One Million ($1,000,000) dollars, combined single limit per occurrence for bodily injury liability and property damage. The policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Consultant has no owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be endorsed to add the City of Homestead as Additional Insured and include a Waiver of

Subrogation in favor of the City. Coverage must be primary and non-contributory to any other insurance available to the City of Homestead. Copies of the endorsements or policy forms reflecting these terms may be required for risk review and shall be provided by Consultant at any time upon request.

3. COMMERCIAL GENERAL LIABILITY: Consultant shall carry Commercial

General Liability Insurance for all on-going and completed operations of the

Consultant, including all on-going and completed operations of all Consultant’s sub-contractors and shall include but shall not be limited to Contractual, Products and

Completed Operations and Personal and Advertising Injury coverage with limits of not less than: One million ($1,000,000) dollars each Occurrence and for Personal and

Advertising Injury coverage and two million ($2,000,000) dollars for Products –

Completed Operations Aggregate and General Aggregate. The Commercial General

Liability insurance policy must include but shall not be limited to the following listed

Coverages: Coverage A – Bodily Injury and Property Damage Liability, Coverage B –

Personal and Advertising Injury Liability, and Coverage C – Medical Payments.

Coverage shall include but shall not be limited to coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property

RFQ# 202523 Page 15 damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed.

Consultant’s Commercial General Liability insurance coverage shall be primary and non-contributory. For any claim related to this contract, this coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 – PRIMARY AND

NONCONTRIBUTORY – OTHER INSURANCE CONDITION as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. The City’s Risk

Management Department will not accept an insurance policy that includes the ISO CG

21 39 CONTRACTUAL LIABILITY LIMITATION, the ISO CG 24 26

AMENDMENT OF INSURED CONTRACT DEFINITION or similar endorsements.

The Commercial General Liability policy must be endorsed to add the City of

Homestead as Additional Insured and include a waiver of subrogation endorsement in favor of the City. Copies of these endorsements and/or policy forms reflecting these terms may be required for risk review and shall be provided by Consultant to the City at any time upon request.

4. COMMERCIAL UMBRELLA / COMMERCIAL EXCESS LIABILITY:

Consultant shall carry and maintain minimum $1,000,000 per Occurrence and

$1,000,000 Aggregate excess liability limits over underlying Commercial General

Liability, Auto Liability and Employer’s Liability coverage as outlined above.

5. ARCHITECTS / ENGINEERS PROFESSIONAL LIABILITY INSURANCE

(ERRORS AND/OR OMISSIONS): Consultant shall carry and maintain Professional

Liability insurance with minimum limits of $2,000,000 per Claim or Occurrence and

$2,000,000 Aggregate. Unless coverage is written on an Occurrence Form, the retroactive date must be no later than the date of this Contract and must be evidenced on the certificate of insurance provided to the City. If coverage is written on a Claims-

Made form, Consultant/Bidder shall satisfy the requirements of this Section by either:

(1) maintaining a Professional Liability policy as outlined above for 36 months post-completion OR (2) terminating Professional Liability insurance coverage post-completion AND purchasing an Extended Reporting Period (“ERP”) Endorsement

(with a 36-month term minimum) within 10 working days of policy termination. If

Consultant/Bidder chooses Option (2) at any time post-completion, a copy of the ERP shall be provided to the City within 30 calendar days.

6. UNMANNED AERIAL SYSTEMS / VEHICLE (“UAV”) LIABILITY: Where

Consultant o perates and/or otherwise utilizes UAVs (aka “Drones”) or engages a third party to operate and/or otherwise utilize UAVs, Proposer shall provide to City Risk

Management for approval prior to commencing any UAV-related operations: (1)

RFQ# 202523 Page 16 satisfactory evidence of insurance with limits of no less than $1,000,000 per

Occurrence / $2,000,000 Aggregate and (2) any and all other requested documentation.

CONSULTANT IS SPECIFICALLY AND EXPRESSLY FORBIDDEN BY CITY

TO (1) USE, (2) OPERATE OR (3) CAUSE TO BE OPERATED UNMANNED

AERIAL VEHICLE(S) AND/OR UNMANNED AERIAL SYSTEM(S) (i.e

“DRONES”) WITHIN CITY CONFINES AT ANY TIME DURING THE TERM

THIS RFQ OR SUBSEQUENT AGREEMENT IS IN FORCE UNLESS IN

COMPLIANCE WITH THE REQUIREMENTS OF THIS SECTION.

G. Consultant shall be solely responsible for ensuring that all vendors and/or independent or sub-contractors (“sub-contractors”) also comply with the insurance requirements, terms, conditions, limits and related criteria as outlined above and shall specifically require

Professional Liability, Commercial General Liability, Auto Liability and Florida Workers

Compensation coverage from any sub-contractor utilized by Consultant.

H. CONSULTANT’S PROPERTY: Consultant and its subcontractors, if any, are solely responsible for any loss or damage to their personal property, including but not limited to tools and equipment, scaffolding, and temporary structures, rented machinery, or owned and leased equipment. A waiver of subrogation shall apply in favor of the City of

Homestead.

I. Consultant shall provide the City of Homestead’s Contract Administrator/Buyer with a copy of the certificate(s) of insurance and endorsements evidencing the types of insurance and coverage required in this Section within three (3) calendar days of Consultant’s receipt of Notice of Intent to Award the Contract and, at any time thereafter, upon request by the

Contract Administrator/Buyer. It is the CONSULTANT’S responsibility to ensure that the

Contract Administrator/Buyer is provided with evidence of current insurance on file with the City during the term of this Agreement, or longer as may be required herein.

J. Consultant's Insurance Policies shall be endorsed to provide the City with at least thirty

(30) calendar days prior written notice of cancellation, non-renewal, restrictions, or reduction in coverage or limits or ten days for non-payment of premium. Notice shall be sent to: City of Homestead Attn: Procurement & Contract Services Department 450 SE 6th

Avenue Homestead, FL 33030.

K. If any of the Consultant's insurance policies are written on a “claims-made” or “reported” basis or coverage form, then Consultant shall maintain such insurance coverage for a period of FIVE (5) years after the expiration or termination of this agreement including any and all extensions or renewals of this agreement. This requirement may be met by keeping the policy(ies) in force, or by obtaining an extended reporting period coverage endorsement, an extension of coverage commonly known as “Tail” Coverage, which provides coverage

RFQ# 202523 Page 17 for claims presented past the expiration of the policy(ies) arising from work performed during the policy period.

L. If any of Consultant's Insurance policies includes a general aggregate limit and provides that claims investigation or legal defense costs are included within the general aggregate limit, the general aggregate limit that is required shall be no less than five (5) times the per occurrence limit as specified above in this Section.

M. The provisions of this Section shall survive the expiration or termination of this agreement.

N. PAYMENT: If any of the insurance policies required under this Section lapse during the term of this agreement or any extension or renewal of the same, Consultant shall not receive payment from the City until such time that the City has received satisfactory evidence of reinstated coverage of the types and coverage specified in this Section that is effective as of the lapse date. The City, in its sole discretion, may terminate the Agreement immediately and no further payments shall be due to Consultant.

O. RENEWAL OF INSURANCE: Consultant shall be responsible for assuring that the insurance certificate/ endorsements required in conjunction with this section remains in force for the duration of the Contract term. If the insurance certificate/endorsements are scheduled to expire during this period, Consultant shall be responsible for submitting a new or renewed insurance certificate/ endorsements to the City at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificate/endorsements are not replaced with a new or renewed certificate(s) evidencing acceptable insurance coverage which covers the Contract term, the City may suspend this

Agreement until such time as the new or renewed certificate/endorsements evidencing acceptable insurance coverage are received by the City.

P. MINIMUM COVERAGE: Insurance coverage in the minimum amounts set forth herein shall not be construed as to relieve Consultant of liability in excess of such coverage, nor shall it preclude or otherwise limit the City from taking other action(s) as may be available under any other provision(s) of this Agreement or otherwise in law or equity.

Q. CONFLICT: In the event that a conflict arises between the provisions of any agreement, contract or understanding that arises out of this Bid and this Section, the provisions of this

Section shall control and prevail.

R. DISCLOSURE OF INFORMATION: Consultant agrees that the City may disclose the name and contact information of its insurers to any third party which presents a claim against the City for any damages or claims resulting from or arising out of work performed by the Consultant, its agents, employees, servants or subcontractors in the performance of this contract.

RFQ# 202523 Page 18

S. RELAXATION OR SUSPENSION OF INSURANCE REQUIREMENTS: If, in the opinion of the City, full compliance with the insurance requirements in this Section is not commercially practicable for the Consultant, and would not be commercially practicable for most other Consultants qualified to perform the Project or Work, at the written request of the Consultant, the City may, in its sole discretion, and subject to any conditions it deems appropriate, relax or temporarily suspend, in whole or in part, the insurance requirements which would otherwise apply to the Consultant. As a condition to any such relaxation of the insurance requirements, City may require Consultant to provide the City with written evidence satisfactory to the City that full compliance with the insurance requirements is neither commercially practicable for the Consultant, nor commercially practicable for most other Consultants qualified to perform the Work. Any such modification shall be subject to the prior written approval of the City, and subject to the conditions of such approval.

T. SUBSEQUENT AGREEMENTS: The requirements of this Section shall extend to any subsequent written agreement which results from this RFQ and shall represent the City’s minimum insurance requirements. Consultant understands and agrees that the insurance requirements may be updated or amended at the sole discretion of the City’s Risk Manager in any subsequent agreement executed which is subject to this RFQ based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

6. SUBMITTAL CONTENT

Consultants interested in performing these professional services must display considerable relevant experience with the specified type of work, and should emphasize both the experience and capability of particular personnel who will actually perform the work.

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that the submittals be organized in the manner specified.

The following information and documents are required to be provided with Proposers Response to this RFQ. Failure to do so may deem your proposal non-responsive.

• TAB 1: Table of Contents

A. The table of contents should outline in sequential order the major areas of the submittal, including enclosures. All pages must be consecutively numbered and correspond to the

Table of Contents.

• TAB 2: Proposal Letter / Letter of Interest

A. Provide a Letter of Interest indicating your firm’s commitment to the project.

• TAB 3: Qualifications of the Firm

RFQ# 202523 Page 19

A. Indicate the firm’s number of years of experience providing A/E Services for similar type public projects. Qualifications should include a minimum five (5) years of experience in similar federally grant funded projects is preferred. The firm should indicate business structure (Corp., Partnership, etc) with proof; Firm should be established as a legal entity in the State of Florida and found with an active registration on Sunbiz; Must be registered, active and not be listed in the System for Award

Management (SAM) as an excluded party; and Company address, phone number, fax number, E-Mail address, web site, contact person(s), etc; Relative size of the firm, including management, technical and support staff; Licenses and any other pertinent information shall be submitted. List of any pending or past litigation including all its principals and officers with the City and has not had just or proper claims pending against their firm.

B. Respondents must submit a SF 330 Part I and Part II and provide any other documentation that demonstrates their ability to satisfy all of the minimum qualification requirements. Submittals that do not contain such documentation may be deemed non-responsive.

• TAB 4: Qualifications of the Project Team

A. List the members of the project team. Provide a list of the personnel to be used on each project and their qualifications. A brief resume including education, experience, licenses and any other pertinent information shall be included for each team member, for each project, including sub-consultants to be assigned to each project. Provide any other documentation that demonstrates their ability to satisfy all of the minimum qualification requirements. Submittals that do not contain such documentation may be deemed non-responsive.

• TAB 5: Project Manager’s Experience

A. Provide a comprehensive summary of the experience and qualifications of the individual(s) who will be selected to serve as the project managers for the City.

Individuals MUST have a minimum of five (5) years’ experience in architectural and engineering services, and have served as project manager/construction manager on similar projects.

• TAB 6: Approach to Scope of Work

A. Describe your proposed approach to the project. As part of the project approach, the firm shall propose a scheduling methodology (timeline) for effectively managing and executing the work in the optimum time. Also provide information on your firm’s current workload and how this project will fit into your workload. Describe available

RFQ# 202523 Page 20 facilities, technological capabilities and other available resources you offer for the project.

B. Provide in concise narrative form, your understanding of the City's needs, goals and objectives as they relate to the project, and your overall approach to accomplishing the project. Give an overview on your proposed vision, ideas and methodology.

• TAB 7: References

A. Minimum of three (3) references are required (refer to attachment for reference questionnaire form to submit).

B. Should be of projects with similar scope as indicated. Information should include:

1. Client Name, address, phone number.

2. Description of work.

3. Year the project was completed.

4. Total of fees paid to firm.

5. Total cost of the construction, estimated and actual.

• TAB 8: Sample Insurance Certificate

A. Completely filled out listing the Insurance Companies names for both Professional

Liability and General Liability and the dollar amounts of the coverage.

• TAB 9: Attached Forms

A. The attached Americans with Disabilities Act Non-Discrimination Statement (ADA), Business Entity/Conflict of Interest Affidavit, Certification Regarding Debarment, Suspension and Other Responsibility, Drug-Free Workplace, Scrutinized Companies form, E-Verify, Sworn Statement regarding Public Entities Crimes (PEC), Performance Surveys, Notification of Social Security Number Collection and Usage, W-9 form, Affidavit Attesting to Non-Coercive Conduct for Labor or Services, Affidavit Regarding Prohibition on Contracting with Entities of Foreign Countries of

Concern, Proposer's Certification, Small and Minority and Women's Business

Enterprise, Certification Regarding Lobbying, and Protest Procedures must be completed and submitted with statement of qualifications. Upload the executed forms to Section 15 - Documents Upload #3.

B. Proposer or Vendor hereby recognizes and certifies that no elected official, board member, or employee of the City of Homestead (the "City") shall have a financial interest directly or indirectly in this transaction or any compensation to be paid under or through this transaction, and further, that no City employee, nor any elected or

RFQ# 202523 Page 21 appointed officer (including City board members) of the City, nor any spouse, parent or child of such employee or elected or appointed officer of the City, may be a partner, officer, director or proprietor of Proposer or Vendor, and further, that no such City employee or elected or appointed officer, or the spouse, parent or child of any of them, alone or in combination, may have a material interest in the Vendor or Proposer.

Material interest means direct or indirect ownership of more than 5% of the total assets or capital stock of the Vendor or Proposer. Any exception to these above described restrictions must be expressly provided by applicable law or ordinance and be confirmed in writing by City. Further, Proposer or Vendor recognizes that with respect to this transaction or bid, if any Proposer or Vendor violates or is a party to a violation of the ethics ordinances or rules of the City, the provisions of Miami-Dade County

Code Section 2-11.1, as applicable to City, or the provisions of Chapter 112, part III, Fla. Stat., the Code of Ethics for Public Officers and Employees, such Proposer or

Vendor may be disqualified from furnishing the goods or services for which the bid or proposal is submitted and may be further disqualified from submitting any future bids or proposals for goods or…