Revised 10/2025 Page 1

REQUEST FOR QUOTES (RFQ) #2025-86

Issue Date: December 4, 2025

Project Name: 3/8” – No.4 Chip Rock Supplying and Hauling for the 2026 Chip Seal Resurfacing Projects

Quote Due Date/Time: January 6, 2025, 2:00 PM PST Procurement Analyst: Tralee Whitley Email: TWhitley@clackamas.us

SUBMIT QUOTES VIA EQUITY HUB’S BID LOCKER LOCATED AT

https://bidlocker.us/a/clackamascounty/BidLocker.

PLEASE NOTE: EMAIL SUBMISSIONS WILL NOT BE ACCEPTED.

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S- C01010-00015483. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Submitting Quotes: Bid Locker Quotes will only be accepted electronically via a secure online submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed quote documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated above or as modified by Addendum. LATE

QUOTES WILL NOT BE ACCEPTED.

C. Quoters must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Quoters with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:TWhitley@clackamas.us https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects

Revised 10/2025 Page 2

2. SCOPE

The purpose of this RFQ is to purchase approximately 3,100 tons of 3/8” – No.4 and 900 tons of 1/4”-#8 chip rock to be delivered to the Brightwood county stockpile site at 60095 E. Marmot Road, Sandy, Oregon, for the Cherryville to Welches Chip Seal project. We are also requesting 6,250 tons of 3/8”-No.4 chip rock to be delivered to the Steel Bridge county stockpile site at 16154 OR-211, Molalla, Oregon, for the Macksburg/Union Mills Chip Seal project. These chip seal projects are to be completed in the summer of 2026.

The County may award multiple contracts as a result of this RFQ. If multiple contracts are awarded, the County will generally use the firm with the best price, closest to the project site, in the sole determination by the County.

The following items are included and incorporated within this RFQ:

• SPECIFICATIONS FOR SUPPLYING AND HAULING OF CRUSHED, UNCOATED

ROCK FOR CHIP SEAL 2026

• CHIP SEAL ROCK 2026 STOCKPILE LOCATIONS

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the below referenced contract, which can be found at:

https://www.clackamas.us/finance/terms.html, with the below indicated requirements. No action or response to the sample contract is required under this RFQ. The applicable sample contract is the:

Goods & Services Contract (unless checked, item does not apply)

Travel Expense Reimbursement is Authorized.

The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

4. QUOTE

Quotes should be short and concise with the following information:

A. Company experience in these types of projects;

B. Company locations (list if multiple sites);

C. Prices – Complete Fee Sheet Attached; and D. Clackamas County Certifications Form;

5. EVALUATION

Quotes will be evaluated to determine the lowest Responsive Responsible Quoter for each of the two stockpile locations. The County reserves the right to award multiple contracts resulting from the cost for each stockpile location. Therefore, more than one bidder may be selected based upon the RFQ, Exhibits and Addenda.

https://www.clackamas.us/finance/terms.html

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QUOTE CERTIFICATION FORM

RFQ #2025-86

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

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CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 10/2025 Page 5 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. CLARIFICATION: Clackamas County reserves the right to seek clarification of each Quote, or to make an award without further discussion of Quotes received.

7. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

8. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

9. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.

Clackamas County Chip Rock Supply and Haul 2026 Bid page 1 of 1

Item # Spec # Item Description Unit Quantity Unit Price Amount

WEARING SURFACES

101 00710 3/8"-No. 4 UNCOATED CRUSHED CHIP SEAL ROCK - BRIGHTWOOD STOCKPILE SITE TON 3,100 102 ISSA Type I 1/4"-No. 8 UNCOATED CRUSHED CHIP SEAL ROCK - BRIGHTWOOD STOCKPILE SITE TON 900

BRIGHTWOOD SITE TOTAL $

Item # Spec # Item Description Unit Quantity Unit Price Amount

WEARING SURFACES

103 00710 3/8"-No. 4 UNCOATED CRUSHED CHIP SEAL ROCK - STEEL BRIDGE STOCKPILE SITE TON 6,250

STEEL BRIDGE SITE TOTAL $

BRIGHTWOOD SITE TOTAL $

STEEL BRIDGE SITE TOTAL $

BRIGHTWOOD AND STEEL BRIDGE PACKAGE STOCKPILE SITES TOTAL $

Total Price Dollars and

Cents

Name (Print)

Signature Date

11/25/2025 Chip Aggregate Specification

SPECIFICATIONS FOR

SUPPLYING AND HAULING OF CRUSHED, UNCOATED ROCK FOR

CHIP SEAL 2026

WORK TO BE DONE

The work to be done under this Contract for the Supplying and Hauling of Crushed, Uncoated Rock for Chip Seal 2026 project consists of the following:

Furnish and deliver aggregate materials for chip seal rock according to the following schedule:

• A total of 3,100 tons of 3/8” – No. 4 and 900 tons of ISSA Type I, ¼”-#8 uncoated crushed chip seal rock to the Brightwood county Stockpile site, 60095 E. Marmot Road, Sandy, Oregon.

• A total of 6,250 tons of 3/8” – No. 4 uncoated crushed chip seal rock to the Steel Bridge county Stockpile site, 16154 OR-211. Molalla, Oregon.

CONTRACT TIME

The Contractor shall complete all Work to be done under the Contract not later than April 30, 2026.

CLASS OF WORK

The Class of Work for this Project is Rock Production.

SECTION 00710 – UNCOATED ASPHALT CHIP SEAL AGGREGATE

Description

00710.00 Scope – This Work consists of furnishing and delivering graded Uncoated Asphalt Chip Seal Aggregate.

Materials

00710.10 Aggregates – Furnish Aggregate meeting the following requirements:

(a) Size Designation – Provide the size of the Uncoated Asphalt Chip Seal Aggregate according to the following:

Chip Seal Design Size of Screenings

Graded Medium Graded Medium

3/8" - No. 4 1/4” – No. 8

(b) Fractured Faces - Provide Aggregates consisting of broken stone, crushed gravel or a combination of both. Crush Aggregate such that at least 90 percent by weight of the total Aggregate retained on the No. 8 and larger sieves is fractured on two faces, as determined according to AASHTO T 335.

(c) Grading – Perform sieve analysis according to AASHTO T 27 and AASHTO T 11. Provide grading for the designated Uncoated Asphalt Chip Seal Aggregate according to the following:

SIEVE SIZE

ODOT Graded Medium 3/8" – No. 4

Percent Passing (by Weight)

ISSA Type I 1/4” (6.4mm)

Percent Passing by Weight 3/4-inch 100 100 1/2-inch 100 100 3/8-inch 80 – 100 100 1/4-inch 10 – 40 95 – 100

No. 4 --- --- No. 8 0 - 6 0 – 3.0

No. 30 0 - 2 No. 200 (wet) 0 - 2.0 0 – 1.0

No. 200 (wet in gravels)

0 – 1.0 ---

(d) Unit Weight of Aggregate - Provide Aggregate with a minimum unit weight of 90 pounds per cubic foot according to AASHTO T 19.

(e) Soundness - Provide coarse and fine Aggregate with a weighted loss not exceeding 12 percent when subjected to five cycles of the soundness test using sodium sulfate solution according to AASHTO T 104.

(f) Durability - Provide Aggregates meeting the following durability requirements:

Test Method Test ODOT AASHTO Maximum Values Abrasion T 96 30.0% Degradation (coarse Aggregate)

Passing No. 20 Sieve TM 208 30.0%

Sediment Height TM 208 3.0”

(g) Harmful Substances - Provide Aggregates meeting the following harmful substances requirements:

Test Method Test ODOT AASHTO Limits

Lightweight Pieces T 113 1.0% maximum Wood Particles TM 225 0.1% maximum Elongated Pieces (coarse

Aggregate at a ratio of 5:1) TM 229 10.0% maximum

Cleanness Value TM 227 75 minimum

(h) Taking Aggregates from Agency Stockpiles - When it is specified that Aggregates are to be taken from Agency-controlled stockpiles, take the material in an orderly manner. Do not contaminate the materials. Salvage all material possible from the area which the material is taken.

Shape unused portions of a stockpile to Neat Lines. The Contractor will be charged for materials wasted through negligence or used without authority.

(i) Stockpiling Contractor Furnished Aggregates on Agency Property – Aggregates shall be deposited at approved sites on Agency property in the locations and amounts listed in the Contract. The stockpile sites for this contract will be prepared for use by Agency forces. All labor and equipment required for the construction of the stockpiles shall be furnished by the Agency.

The haul to any stockpile shall not be initiated unless a minimum of 300 tons per day is to be hauled.

(j) Aggregate Cleanness - Crushed aggregate shall be clean and meeting requirements outlined in 00710.10(g). Unless all dirt, dust, clay, and other objectionable material is completely removed by dry screening, the aggregate shall be made clean by washing and/or by other means suitable to the Agency.

00710.15 Aggregate Production Quality Control - Provide quality control during production of Aggregate. Sampling and Testing shall be performed by a CAgT at the minimum frequency schedule in the MFTP.

(a) Quality Control Compliance - Evaluate Aggregates for compliance according to the following:

(1) Gradation - The Engineer will reject any stockpile of Aggregate containing non-specification material unless the non-specification material is removed from the stockpile.

(2) Other Tests - Stop production, make appropriate operational adjustments, and remove all failing material from the stockpile whenever a quality control test result, other than sieve analysis, does not meet Specifications. Document operational adjustments made and notify the Engineer prior to resuming production.

(3) Preproduced Aggregate - Compliance of Aggregates produced and stockpiled before the Award of this Contract will be determined by either of the following:

• Continuing production records meeting the requirements of 00710.10 and

00710.15.

• Sampling according to AASHTO R 90 and testing the entire stockpile at the minimum frequency schedule in the MFTP. The material shall meet the requirements of 00710.10 and 00710.15.

(b) Materials on Hand - Payment for stockpiled materials on hand may be allowed subject to meeting the requirements of 00710.10 and 00710.15.

00710.16 Acceptance of Aggregate - The Contractors quality control tests will be used for acceptance of Aggregates if verified by the Agency's quality assurance program. Aggregate production quality assurance will be at the discretion of the Agency.

Equipment

00710.20 Rock Crusher – Furnish rock crushers capable of producing Rock meeting the Specifications. Use an impact crusher of sufficient size and capable of producing Aggregate in cubical form, free from sharp points or slivers.

00710.21 Hauling Equipment – Provide vehicles for hauling uncoated chip seal Aggregate capable of discharging the materials without segregation. Haul vehicles shall be clean and free of dry or cold asphalt mix that may be dislodged and contaminate the stockpile with clumps that will not pass through spreading equipment. Excessive clumping may require re-screening of the product prior to acceptance.

Labor

00710.30 Quality Control Personnel - Provide a technician having a CAgT technical certification.

Measurement

00710.80 Measurement – The quantities of Aggregate will be measured on the weight basis in the hauling vehicle. Measurements shall be obtained using certified scales.

Payment

00710.90 Payment – The accepted quantities of Work performed under this Section will be paid for at the Contract unit price, per unit of measurement, for the following items:

Pay Item Unit of Measurement

(a) Uncoated Asphalt Chip Seal Aggregate ............................................... Ton

Payment will be payment in full for furnishing and delivering all Materials, and for furnishing all Equipment, labor, and Incidentals necessary to complete the Work as specified.

LEGEND

Stockpile Location

N

CHIP SEAL ROCK 2026

STOCKPILE LOCATIONS

FIGURE 1