RFQ-2025-3089_Van_Shelving__Roof_Racks_final.pdf

REQUEST FOR QUOTE (RFQ)

VEHICLE SHELVING & ROOF RACK INSTALLATION

RFQ#: RFQ-2025-3089 RFQ POSTING DATE: Monday, March 10, 2025

QUOTES DUE: Friday, March 28, 2025 at 2:30pm EST

COMPANY NAME:

MAILING ADDRESS:

PHONE NUMBER: ( ) EMAIL: __________________________________

QUOTE #: QUOTED BY: ________________________ DATE:

TOTAL PRICE: VALID UNTIL:

FOB: DESTINATION

DELIVERY LOCATION: Daytona Transportation Hub 1648 Hancock Blvd, Daytona Beach, FL 32114

PROPOSER SIGNATURE: _____________________________________ DATE: _________________

PROPOSER PRINTED NAME AND TITLE: _________________________________________________

1. Intent: The intent of this RFQ is to establish firm, fixed pricing with qualified vendors for vehicle shelving packages and roof rack equipment and installation services on behalf of The School Board of Volusia County, Florida (hereinafter referred to as the “District”).

2. Scope of Services: The awarded Contractor(s) shall provide all necessary materials, labor, tools and supplies to fabricate, deliver, and install vehicle shelving packages and roof rack equipment installations for the District’s maintenance vans. Services shall include:

2.1 Required Equipment:

2.1.1 Holman Shelving Quick Package Pro - Transit 148" WB Mid Roof for Maintenance Van.

2.1.2 Holman Drop Down HD Aluminum Ladder Rack (Single) - Low Roof Transit & NV, GM.

2.1.3 Holman Drop Down HD Aluminum Ladder Rack (Single) - Mid/High Roof Transit, NV, Sprinter, ProMaster.

2.1.4 Application of Spray-on Bedliner

3. Award and Evaluation Criteria: The contract will be awarded to the most responsive and responsible vendor offering the lowest price. Additional evaluation factors include:

3.1 Proximity Requirement: Vendor must have a business location within 50 miles of the District’s

Transportation Department to be considered responsible.

3.2 Delivery Timeline: Proposed delivery times may influence the award decision.

3.3 Approval Contingency: Final award is subject to approval by the District’s Facilities Review

Committee.

4. Questions and Quote Submittal:

All questions regarding quote specifications must be submitted to:

Jennifer Deveaux Celeste Trossbach Buyer, Procurement Department Buyer, Procurement Department The School Board of Volusia County The School Board of Volusia County Email: jldeveau@volusia.k12.fl.us Email:cstrossb@volusia.k12.fl.us Phone: (386) 734-7190, Ext. 20394 Phone: (386) 734-7190, Ext. 20393

5. Electronic Submission and Delivery of Solicitation Response:

Quote submissions that do not comply with the submission instructions will be considered non-responsive/non-responsible and may be rejected.

Important: All Vendor(s) must submit their quotes electronically following the instructions below.

5.1 Quote Submission Deadline

5.1.1 Complete quote submissions must be received no later than March 28, 2025, at 2:30 PM

(ET).

5.1.2 Late submissions will not be accepted.

5.1.3 Hardcopy, email, and facsimile (FAX) submissions will NOT be accepted.

5.1.4 Vendor Responsibility for Submission.

a) Vendor(s) are solely responsible for ensuring that their quote is submitted via VendorLink before the deadline.

b) Submissions not received in VendorLink by the deadline will not be considered.

5.2 Quote Formatting Requirements

To ensure correct quote formatting, Vendor(s) must:

5.2.1 Submit all quotes electronically through VendorLink.

5.2.2 Upload files in MS Word (.doc or .docx) or PDF (.pdf) format only.

5.2.3 Contact VendorLink technical support (support@eVendorLink.com) if technical issues arise.

NOTE: Vendors are strongly encouraged to submit their responses early to allow time for troubleshooting if needed.

mailto:jldeveau@volusia.k12.fl.us mailto:cstrossb@volusia.k12.fl.us

5.3 Withdrawal and Modification

5.3.1 Vendor(s) may withdraw, alter, and resubmit their quotes through VendorLink at any time prior to the quote due date and time.

5.3.2 Quotes may not be withdrawn, altered, or resubmitted after the quote due date and time.

6. The District may request clarifications and additional information after quote submission.

7. Required Attachments and Signed Documents

7.1 The following documents must be signed and submitted with the bid:

a) Request for Quotation Cover Page Signed (Page 1)

b) Attachment “A” Vendor Application Packet

c) Attachment “B” Price Schedule Submittal Form

d) Attachment "C” Contracted Services Agreement (CSA) (Template)

8. Exhibit(s):

8.1 The following exhibits are included as reference materials:

a) Exhibit “1” Holman Shelving Quick Package Pro - Transit 148" WB Mid Roof

b) Exhibit “2” Holman Drop Down HD Aluminum Ladder Rack - Single - Low Roof Transit & NV, GM

c) Exhibit “3” Holman Drop Down HD Aluminum Ladder Rack - Single - Mid/High Roof Transit, NV, Sprinter, ProMaster

9. Proof of Insurance: Awarded Contractor(s) must provide proof of Liability Insurance with the appropriate coverage prior to commencement of service. The School Board of Volusia County Schools, 200 N. Clara Ave, DeLand, FL, 32720 will be designated as the CERTIFICATE HOLDER.

The insurance carrier shall notify the District at least thirty (30) days prior to canceling any of the specified coverage.

a. Commercial General Liability: $1,000,000 each occurrence, $2,000,000 aggregate.

b. Comprehensive Automobile: If vendor is providing transportation services (other than charter bus)

$2,000,000 along with underinsured / uninsured motorist limits.

10. Delivery and Installation Timeframe After Receipt of Purchase Order:

Attachment A (Posted as a separate document)

Vendor Application Packet

Attachment B (Posted as a separate document) Price Schedule Submittal Form

Attachment C (Posted as a separate document) Contracted Services Agreement (CSA) Template

Exhibit 1 FFP-TLM Holman Shelving Quick Package Pro - Transit 148" WB Mid Roof

Exhibit 2 4A93L Holman Drop Down HD Aluminum Ladder Rack (Single) - Low Roof

Transit & NV, GM

Exhibit 3 4A99H Drop Down HD Aluminum Ladder Rack (Single) - Mid/High Roof Transit, NV, Sprinter, ProMaster