RFQ_19TU1526P3721_HighRoof_17m3_CargoPanelVan.pdf

RFQ 19TU1526Q3642 - MY2026+ High-Roof 17 m3 Cargo Panel Van - U.S. Embassy Ankara, Turkiye | Page 1 of 55

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19TU1526Q3721 Prices, Block 23

• Continuation To SF-1449, RFQ Number 19TU1526Q3721 Schedule of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Statement of Work, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

EXHIBIT A

• Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law

RFQ 19TU1526Q3721 - MY2026+ High-Roof 17 m3 Cargo Panel Van - U.S. Embassy Ankara, Turkiye | Page 2 of 55

SOLICITATION FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16101079 PAGE 1 OF 55

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19TU1526Q3721 6. SOLICITATION ISSUE DATE

Monday, July 13th 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Anthony Chang, GSO or Procurement Specialist

b. TELEPHONE NUMBER(No collect calls)

+90-312-294 00 00

8. OFFER DUE DATE/LOCAL TIME

Friday, July 31st 2026 NLT 15:00 hours

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office, U.S. Embassy of Ankara

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Çukurambar Mah. 1480 Sk. No 1, Çankaya, Ankara, Türkiye

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy of Ankara GSO Çukurambar Mah. 1480 Sk. No 1, Çankaya, Ankara, Türkiye

U.S. Embassy of Ankara RSO Çukurambar Mah. 1480 Sk. No 1, Çankaya, Ankara

17a CONTRACTOR CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY U.S. Embassy of Ankara Financial Management Center Çukurambar Mah. 1480 Sk. No 1, Çankaya, Ankara

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

MY2026 or newer high-roof 17 m3 class cargo panel van, LHD, closed cargo body, diesel, manual or automatic transmission, Euro 6D-Final/Turkish-EU homologated. See Section 1 for delivery categories, documentation, and salient characteristics.

(one) ea. USD or TRY USD or TRY

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) Anthony Chang

31c. DATE SIGNED

RFQ 19TU1526Q3721 - MY2026+ High-Roof 17 m3 Cargo Panel Van - U.S. Embassy Ankara, Turkiye | Page 3 of 55

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19TU1526Q3721

PRICES, BLOCK 23

I. SCOPE OF PURCHASE

The Contractor shall supply and deliver:

• One (1) brand-new, factory-produced MY2026 or newer high-roof 17 m3 class cargo panel van.

General Requirements (vehicle)

The vehicle shall be:

• Brand-new, unused, left-hand drive, closed cargo/panel van with a high-roof, long-wheelbase/extra-long body suitable for official cargo, facilities, maintenance, motor pool, mail, supply, equipment, and mission-support use.

• Equipped with a six-speed manual transmission or better; a manufacturer-published automatic transmission equivalent is acceptable if the offered vehicle otherwise meets the mandatory salient characteristics.

• Powered by a 2.0- to 2.3-liter class four-cylinder turbo-diesel commercial vehicle engine with minimum manufacturer-published output of approximately 100 kW/136 PS and 330 Nm torque or better.

• Built and homologated for the Turkish/EU market and compliant with Euro 6D-Final, Euro 6e/6.4eBIS, or higher/current equivalent emissions standards accepted for registration and road operation in Türkiye.

• Equipped with a manufacturer-standard commercial drivetrain, active stability/traction systems, and commercial cargo chassis suitable for mixed urban, intercity, and mission-support cargo operations.

• Fitted with safety and operating systems, at a minimum: anti-lock braking system (ABS/EBD or equivalent), electronic stability control, traction/anti-slip control, hill-start assist, driver and passenger airbags where provided for the applicable market configuration, rear parking assistance and/or rearview camera, and other safety systems listed in the specification table below.

• Fully capable of legal registration and official operation in Türkiye without post-delivery conversion, retrofitting, or non-standard modifications.

• Covered by a manufacturer-backed warranty valid in Türkiye, with availability of OEM parts and authorized service coverage within Türkiye.

Requirement-Specific Salient Characteristics:

RFQ 19TU1526Q3721 - MY2026+ High-Roof 17 m3 Cargo Panel Van - U.S. Embassy Ankara, Turkiye | Page 5 of 55

• High-roof 17 m3 class cargo panel van configuration; manufacturer-published cargo volume approximately 17 m3, with comparable vehicles in the 16.5-18.5 m3 class acceptable; internal cargo length approximately 4,000 mm or greater, internal cargo width approximately 1,800 mm or greater, and internal cargo height approximately 2,100 mm or greater; GVWR around 3,500 kg; useful payload at least 1,200 kg after standard equipment; diesel powertrain; and safety, cargo, comfort, warranty, and support features listed in the specification table below.

Prohibitions and Documentation:

• Only a new, factory-produced vehicle will be accepted. Remanufactured, refurbished, previously registered, used, damaged, gray-market, demonstration, or brokered vehicles that cannot be supported by the manufacturer-authorized channel in Türkiye are not acceptable.

• The offer shall include descriptive literature, completed Table 1 offeror check columns, and a signed compliance statement identifying the offered make, model, model year, trim/configuration, country of origin, VIN/chassis number if available, delivery category, delivery location, warranty support, and compliance with each salient characteristic.

Performance Objective:

The delivered vehicle must provide safe, reliable, fuel-efficient official cargo transportation under local operating conditions in Türkiye, with lifecycle warranty support and OEM parts/service availability through authorized channels in Türkiye.

Detailed technical requirements, delivery categories, required documents, pricing instructions, and inspection/acceptance requirements are provided below and in the associated SF-1449 schedule.

The solicitation does not require a specific make or model. Offerors may quote any vehicle meeting the salient physical, functional, performance, cargo-capacity, warranty, delivery, and documentation requirements. To be considered technically acceptable, the offeror must clearly demonstrate compliance with each requirement and identify any proposed deviations or exceptions in its quotation.

II. DELIVERY TERMS AND CONDITIONS

Complete delivery or release-ready handover of the ordered vehicle, standard equipment, solicited accessories, keys, manuals, warranty certificates, and required commercial, shipping, customs-status, release, warranty, and conformity documents must occur within forty-five (45) calendar days after the purchase order is emailed to the awardee.

Category 1 and Category 2 delivery is complete only when the vehicle and required documents are physically tendered at the purchase-order delivery point.

Category 3 delivery is complete only when the vehicle is physically available for Government inspection at the accepted Turkish sea port free-zone/bonded warehouse, all required release documents have been provided, and the warehouse/operator will release the vehicle to the Government or its designated representative without further seller action.

For purposes of this RFQ, the delivery category stated in the accepted quotation and purchase order controls the named delivery point, price inclusions, risk transfer, required documents, and inspection location. The offeror must quote one primary delivery category for the vehicle unless it clearly labels and separately prices alternate delivery categories. The Government will evaluate and accept only the delivery category, named delivery point, and firm-fixed price stated in the resulting purchase order.

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A. Delivery Category 1 - Vehicle Not Present in Türkiye at Time of Offer Submission

For a vehicle not physically located in Türkiye at the time of offer submission, the offeror shall quote Delivered at Place (DAP) terms under Incoterms 2020-ICC. The named place shall be a designated bonded warehouse in Ankara, Türkiye, or another Ankara destination identified in the purchase order.

Under Category 1, the seller is responsible for export clearance, origin charges, carriage, transit costs, and risk until the vehicle is placed at the Government's disposal at the named place, on the arriving means of transport and ready for unloading. Unless the purchase order expressly states otherwise, the quoted Category 1 price shall not include Turkish import duties, VAT/KDV, SCT/ÖTV, diplomatic tax-exemption processing, registration charges, or unloading after DAP arrival.

B. Delivery Category 2 - Vehicle Already Located in Türkiye in Free Circulation

For a vehicle already located in Türkiye in free circulation, the offeror shall deliver the vehicle to the U.S.

Embassy compound in Çukurambar, Çankaya, Ankara, during receiving hours coordinated in writing with the Embassy.

For this RFQ, "free circulation" means that Turkish import/customs clearance has been completed before delivery; the vehicle is not held in a bonded warehouse, free zone, temporary-storage facility, port hold, lien, or other third-party custody status; and no unpaid seller-controlled port, storage, release, dealer-preparation, or local transportation charges remain. The seller bears all cost and risk through delivery to the Embassy receiving point and shall provide documents required for Embassy registration, warranty activation, and official operation in Türkiye.

C. Delivery Category 3 - Vehicle Already Stocked at a Turkish Sea Port Free-Zone/Bonded Warehouse

Applicability. Category 3 may be quoted only if the vehicle meets all of the following conditions:

• The vehicle is already in Türkiye when the offer is submitted.

• The vehicle is held in one of the following statuses: Turkish sea port custody, free-zone custody, customs warehouse, bonded warehouse, or temporary-storage custody.

• The facility is at a sea port in Istanbul, Kocaeli, Izmir, or Mersin. No other location is acceptable under Category 3.

Place of handover. The handover point is the accepted port/free-zone/bonded warehouse. Category 3 is not DAP Ankara. It is not a free-circulation delivery. Onward delivery or import-clearance support applies only if the purchase order expressly accepts and prices that support.

Quotation details. The quotation must identify:

• exact port and facility name/address;

• warehouse or operator;

• customs/free-zone status;

• VINs or chassis numbers, if assigned;

• storage paid-through date/time;

• release process; and

• person or entity authorized to release the vehicle to the Government or its designated representative.

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Base price. Unless the purchase order separately awards onward delivery, the Category 3 base price must include:

• the vehicle price;

• all seller-responsible costs needed for release-ready handover and Government acceptance at the named facility; and

• all port, free-zone, bonded warehouse, temporary-storage, demurrage, terminal handling, custody, release, gate-out, documentation, and operator charges during the included-charge period below.

After Government acceptance, onward transportation from the facility to Ankara is the Government's responsibility unless separately priced and awarded.

Included-charge period. The quoted firm-fixed price must cover the charges listed above through the earlier of:

• Government acceptance; or

• five (5) business days after the Embassy receives both complete Category 3 release-ready notice and all required Category 3 documents.

Post-acceptance charges. A charge after the included-charge period is payable by the Government only if all of the following are true:

• The charge is caused solely by Government delay.

• The charge is identified before it is incurred.

• The identified details include the charge type, rate, maximum cap, trigger event, and responsible party.

• Those details are in the accepted quotation or in written Contracting Officer approval.

• The charge is not caused by seller/vendor documents, ownership, liens, release authority, warehouse status, inaccurate notice, or coordination failure.

Open-ended price language is not acceptable. Do not use phrases such as:

• "plus port charges," "actual demurrage," "storage TBD," "release costs to be determined," or similar language.

A variable or post-acceptance charge is acceptable only if the purchase order identifies the charge, fixed amount or rate, maximum cap, trigger event, responsible party, and approval requirement.

D. Responsibility Allocation Under DAP / Bonded-Location Delivery

Seller’s Responsibilities:

1. Export packaging, vehicle protection, custody, and preparation appropriate to the delivery category and transport mode.

2. For Category 1, loading, origin handling, export clearance, origin duties/fees, international or domestic carriage to the named DAP place, and all costs and risk required by DAP Incoterms 2020 through arrival at the named place, excluding Government import clearance, duties/taxes, diplomatic exemption processing, registration, and unloading unless the purchase order states otherwise.

3. For Category 2, all seller costs and risk through delivery at the Embassy receiving point, including local transportation, dealer preparation, free-circulation status, release, and any pre-existing charges necessary to make the vehicle registration-ready and available for official operation.

4. For Category 3, all seller costs and risk through release-ready handover and Government acceptance at the accepted port/free-zone/bonded warehouse, including custody, storage, RFQ 19TU1526Q3721 - MY2026+ High-Roof 17 m3 Cargo Panel Van - U.S. Embassy Ankara, Turkiye | Page 8 of 55 demurrage, handling, release, documentation, and operator charges through the included period defined in Section II.C.

5. Delivery of complete and accurate commercial, shipping, customs-status, conformity, warranty, and release documents required for the applicable delivery category.

6. Protection of the vehicle from damage, loss, unauthorized use, liens, encumbrances, title defects, or third-party release holds until Government acceptance at the named delivery or handover point.

7. Coordination with the Embassy, shipping line, customs broker, local agent, free-zone/bonded warehouse operator, carrier, and/or authorized dealer to avoid demurrage, storage, release, customs, or registration delays caused by missing, inaccurate, or inconsistent vendor documents.

8. Correction, at no additional cost to the Government, of any deficiency, damage, missing component, document discrepancy, release defect, or nonconformity attributable to the seller before acceptance.

Buyer/Government Responsibilities:

1. Unloading at the named DAP destination for Category 1, unless the purchase order states otherwise.

2. Import customs clearance, diplomatic tax-exemption processing, registration coordination, and payment of duties/taxes only to the extent such obligations are legally applicable to the Government, are processed under host-government procedures for the Embassy, and are not seller responsibilities under the accepted delivery category.

3. For Category 3, onward movement from the named Turkish sea port free-zone/bonded warehouse after Government acceptance and release, unless the purchase order separately awards an onward-delivery option to the seller.

4. Final inspection, acceptance, and payment processing in accordance with this solicitation. Any Government-responsible post-acceptance storage or delay charge must be itemized in the accepted quotation or approved in writing by the Contracting Officer before it is incurred.

III. CONTRACT TYPE

This contract shall be awarded as a firm-fixed-price purchase order. Quoted prices must be all-inclusive for the accepted delivery category and named delivery point. The Government will not pay any charge that is not included in the quoted price or expressly identified in the accepted quotation/purchase order with a fixed amount or rate, maximum cap, trigger event, responsible party, and Contracting Officer approval requirement. Prices may be quoted in Turkish Liras or U.S. Dollars as specified in the quotation.

This RFQ does not constitute an obligation on the part of the U.S. Embassy to make an award. The Embassy reserves the right to cancel this RFQ, in whole or in part, at any time. The Contracting Officer reserves the right to reject any or all quotations and to waive informalities or minor irregularities in any quotation received.

This acquisition will be conducted under the Simplified Acquisition Procedures described in FAR Part 13.

No additional compensation shall be made for increases in the cost of labor, materials, transportation, storage, demurrage, release, currency movement, equipment, documentation, or the contractor's failure to accurately estimate costs, delivery feasibility, customs/free-zone status, or performance challenges.

IV. GENERAL CONDITIONS

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• Offerors must identify the applicable delivery category, named delivery point, delivery period, and firm-fixed price basis in the quotation: Category 1 - vehicle not present in Türkiye; Category 2 -vehicle already located in Türkiye in free circulation; or Category 3 - vehicle already stocked at a Turkish sea port free-zone/bonded warehouse located only at Istanbul, Kocaeli, Izmir, or Mersin ports. Quotations that do not identify the category and named point, or that contain open-ended charges, may be considered technically unacceptable.

• The vehicle must be capable of legal registration and official operation in Türkiye and must be delivered or handed over with all standard equipment, manuals, keys, tools, accessories, warranty documents, conformity documents, customs-status/release documents, and registration-supporting documents required for the accepted delivery category.

• Quotations proposing a delivery period exceeding forty-five (45) calendar days from the date of award may be considered non-responsive and subject to disqualification due to lack of competitiveness.

• Offerors must be the manufacturer, manufacturer-authorized distributor, authorized dealer, or certified reseller of the proposed vehicle. Proof of authorization and ability to provide warranty service/support in Türkiye is required.

• The vehicle shall be accompanied by a manufacturer-backed warranty valid in Türkiye through an authorized distributor/dealer, with coverage of at least two (2) years or 100,000 kilometers, whichever comes first. The original warranty certificate or manufacturer/dealer warranty documentation must be submitted at delivery or no later than final acceptance.

• Complete delivery of the vehicle and all standard and solicited components, documentation, accessories, and tools is mandatory. Partial deliveries will not be accepted unless specifically authorized in writing by the Contracting Officer.

• If the vehicle is transported by sea, road, air, or multimodal shipment, the contractor shall ensure compliance with all carrier, port, customs, battery, fuel, and dangerous-goods handling requirements applicable to motor vehicles to avoid logistical delays and additional charges attributable to the contractor.

V. SPECIFICATION

The proposed vehicle must be MY2026 or newer, left-hand drive (LHD), high-roof 17 m3 class light commercial cargo panel van, built and homologated in accordance with European Union/Turkish market vehicle specifications, and fully compliant with all relevant safety, emissions, and performance standards applicable in the Turkish market.

Where the specification table permits an equivalent feature, the quotation must show that the offered feature performs the same core operational, safety, comfort, warranty, or registration function and is supported by manufacturer literature or official conformity documentation.

The Contracting Officer will determine equivalency based on the submitted documentation.

The vehicle shall be:

• Brand new, unused, factory-produced, and free from defects, damage, liens, encumbrances, or title restrictions.

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• Fully operable, equipped with all standard and required components, and suitable for official use upon delivery and acceptance.

• Capable of legal registration and road use in Türkiye under applicable local regulations without post-delivery conversion or non-standard modifications.

Table 1 - MY2026 or Newer High-Roof 17 m3 Class Cargo Panel Van (Quantity: 1) # Description Requirement Meets Exception

1 Vehicle type MY2026 or newer high-roof 17 m3 class light commercial cargo panel van; brand-new, factory-produced, unused. □ □

2 Drive side Left-Hand Drive (LHD). □ □

3 Body / cargo configuration

Closed cargo/panel van body; high-roof and long-wheelbase/extra-long configuration; factory cargo layout with front cab seating and no non-standard post-delivery cargo conversion required.

4 Cargo volume Manufacturer-published cargo volume approximately 17 m3;

comparable high-roof cargo vans in the 16.5-18.5 m3 class are acceptable when all other salient requirements are met.

5 Cargo compartment dimensions

Cargo compartment internal length approximately 4,000 mm or greater, internal width approximately 1,800 mm or greater, and internal height approximately 2,100 mm or greater; evidence required from manufacturer literature.

6 Cargo access

Sliding side cargo door required; rear cargo doors or equivalent rear cargo access required; rear opening height approximately 1,900 mm or greater; side door opening width approximately 1,100 mm or greater; low loading threshold preferred.

7 Overall size

17 m3 class exterior size: overall length approximately 5,900- 6,500 mm; overall height approximately 2,500-2,850 mm;

wheelbase approximately 3,900-4,100 mm or manufacturer-equivalent long-wheelbase configuration.

8 Weights / payload Gross vehicle weight rating (GVWR) around 3,500 kg or locally registrable equivalent for the offered cargo van; useful payload at least 1,200 kg after standard equipment.

9 Powertrain / fuel 2.0- to 2.3-liter class four-cylinder turbo-diesel commercial vehicle engine, or manufacturer-published equivalent diesel powertrain suitable for cargo duty.

10 Engine performance Minimum manufacturer-published output approximately 100 kW / 136 PS and 330 Nm torque, or better. □ □

11 Transmission Six-speed manual transmission or better; manufacturer-published automatic transmission equivalent acceptable if the vehicle otherwise meets the mandatory salient characteristics.

12 Drivetrain / steering Front-wheel drive, rear-wheel drive, or manufacturer-standard drivetrain suitable for commercial cargo use; power/electric power steering required.

13 Emissions / homologation

Euro 6D-Final, Euro 6e/6.4eBIS, or current Turkish/EU market registration equivalent, evidenced by Certificate of Conformity, Uygunluk Belgesi, or other official/manufacturer conformity document acceptable for registration in Türkiye.

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# Description Requirement Meets Exception

14 Chassis / tires Commercial cargo-van chassis; manufacturer-standard braking system suitable for GVWR; commercial-rated tires; tire repair kit or spare wheel per manufacturer configuration.

15 Stability / braking systems

Anti-lock braking system with electronic brakeforce distribution or equivalent (ABS/EBD), electronic stability control, traction/anti-slip control, and hill-start assist or equivalent required.

16 Airbags / occupant protection

Driver airbag required; passenger airbag and seatbelt reminders required where offered in the applicable Turkish/EU market configuration; three-point seatbelts for cab occupants required.

17 Driver assistance / safety

Collision warning/automatic emergency braking, lane keeping or lane tracking, traffic-sign recognition/intelligent speed assistance, driver fatigue detection, blind-spot/rear-cross warning, or equivalent systems required when included in the offered market trim/package; all safety equipment must be manufacturer-supported.

18 Camera / parking assistance

Rear parking sensors and/or rearview camera required; 360-degree sensors/camera, digital rearview mirror, and active parking assistance acceptable/preferred when available by trim/package.

19 Lighting / visibility

Manufacturer-standard headlamps and daytime running lights required; automatic headlights, rain/darkness sensors, fog/cornering lamps, and LED lighting acceptable/preferred when available.

20 Cab comfort Factory air conditioning, electric front windows, remote central locking, adjustable driver seat, durable commercial upholstery, and heated/electric side mirrors required.

21 Infotainment / connectivity

Integrated radio/infotainment system with Bluetooth or comparable hands-free interface, USB or equivalent connectivity, and steering-wheel controls or equivalent required.

22 Cargo area equipment

Factory cargo-area lighting and cargo tie-down points required;

standard cargo partition/bulkhead, protective floor/wall trim, and cargo-area access handles acceptable when provided by manufacturer configuration.

23 Exterior / convenience equipment

Side protection mouldings or equivalent, lockable fuel cap, two keys/remotes where normally supplied, standard tools and manuals, and all standard OEM accessories for the offered trim/configuration required.

24 Warranty / local support

Manufacturer-backed warranty valid in Türkiye for at least two

(2) years or 100,000 km; authorized service and OEM parts support in Türkiye required.

25 Preferred colors

Preferred exterior color is white. Silver, grey, black, or another standard exterior color may be accepted. Final color and any substitution after award require written Contracting Officer approval.

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VI. REQUIRED DOCUMENTS - PROPOSAL SUBMITTAL / AWARD CONSIDERATION

Offerors shall submit the proposal document set listed in Section 3, Proposal Submittal / Award- Consideration Checklist (submit with quotation). The Section 3 checklist is the controlling offer-stage submission requirement for award consideration.

Offerors shall also complete the offeror check columns in Table 1 and provide supporting technical literature with the quotation. Delivery/shipping documents are separate post-award delivery or release-ready handover documents and are listed in Section 1.IX.

VII. VALUE ADDED TAX

Value Added Tax (VAT/KDV) and Special Consumption Tax (SCT/ÖTV), where exempted for the U.S.

Embassy under applicable host-government procedures, shall not be included in the CLIN rates or invoices. The Government will provide applicable diplomatic tax-exemption documentation after award or during invoice/customs processing, as applicable.

The contractor shall not invoice VAT/KDV, SCT/ÖTV, customs duty, import duty, or similar taxes/fees that are exempted under the Embassy process; any non-exempt tax or charge must be identified before award and may be charged only if accepted in the purchase order.

VIII. PRICING

The contractor shall deliver the vehicle specified in this solicitation at the agreed firm-fixed price and within the designated timeframe.

The quoted rates must include all costs associated with the accepted delivery category, including the vehicle, standard equipment, required accessories, documentation, warranty, labor, materials, overhead, profit, seller-responsible transportation, transit insurance when required or included, custody, storage, demurrage, release costs, and all other seller costs necessary to complete delivery or release-ready handover at the proposed named delivery point.

No separate surcharge, storage, demurrage, release, documentation, dealer, currency, or logistics charge will be paid unless expressly itemized and accepted in the purchase order.

VAT/KDV and SCT/ÖTV are not applicable to this contract to the extent covered by the Embassy tax-exemption process and shall not be included in CLIN rates or invoices. All prices must be quoted in Turkish Liras or U.S. Dollars and are to remain valid for 30 calendar days.

(*) For proposal evaluation purposes, to ensure equity between offers, the exchange rate will be based on the Central Bank of Türkiye’s Banknote Buying price at 3:30 p.m. (GMT +3) for the Turkish Lira vs. U.S.

Dollar on the solicitation due date.

Please enter the unit price and total cost in the fields provided, complete the separate Offered Delivery Category block below, identify the named delivery point, proposed delivery period, and any expressly Government-responsible charge, and sign below to confirm understanding and agreement with the terms and conditions of this solicitation.

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BREAKDOWN OF PRICE BY DIVISIONS OF SPECIFICATIONS

DESCRIPTION

Unit Price Total Price

Qty. Unit (TRY or USD) (TRY or USD)

MY2026 or newer high-roof 17 m3 class cargo panel van, Left-Hand Drive (LHD), closed cargo body, diesel powertrain, manual or automatic transmission, Euro 6D- Final/Turkish-EU homologated, meeting all Section 1 salient characteristics, delivery, warranty, and documentation requirements.

ea.

TOTAL

OFFERED DELIVERY CATEGORY (Offeror shall check one and complete applicable blanks):

Check only one primary category unless separately priced alternatives are clearly offered. The checked category must match the quoted price, delivery period, named point, and supporting documents.

□ Category 1 - Vehicle not present in Türkiye at offer submission (DAP, Incoterms 2020-ICC).

DAP named place in Ankara:_____________________________________________________________;

origin/country of shipment: ______________________________________________________________;

proposed delivery period: ______ calendar days after award; all seller-responsible costs through the named DAP place are included in the unit price: □ Yes.

□ Category 2 - Vehicle already located in Türkiye in free circulation.

Current vehicle location: ________________________________________________________________;

delivery point: U.S. Embassy Ankara, Çukurambar, Çankaya, Ankara; proposed delivery period: _______ calendar days after award; free-circulation proof is included with the quotation: □ Yes.

□ Category 3 - Vehicle already stocked at an approved Turkish sea port free-zone/bonded warehouse (Istanbul, Kocaeli, Izmir, or Mersin only).

Port/city and facility name/address: _______________________________________________________;

warehouse/operator: ___________________________________________________________________;

customs/free-zone/bonded status: _________________________________________________________;

storage paid-through date/time: __________________________________________________________;

release authority/contact: _______________________________________________________________;

optional onward delivery to Ankara offered: □ No □ Yes, price: ________________________________.

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Offeror confirmation: The checked category is the basis for the firm-fixed price, named point, required documents, inspection location, and risk/cost allocation. Any charge not expressly itemized in the accepted quotation/purchase order is deemed included in the firm-fixed price.

We hereby agree and commit to deliver or provide release-ready handover of the above specified MY2026 or newer high-roof 17 m3 class cargo panel van to the Offered Delivery Category and named delivery point identified above and in our quotation for Embassy Ankara within (insert proposed delivery days) days after award, with no unpriced or open-ended charges, per the terms and conditions stipulated in this solicitation document.

Offeror's Company: ___________________________________________________________________

Legal Title: ___________________________________________________ Date: ____/____/_____

Legal Representative's Signature: ________________________________________________________

IX. REQUIRED DOCUMENTS - DELIVERY/SHIPPING

Use this checklist for post-award delivery or release-ready handover. The awarded vendor must provide the documents applicable to the accepted delivery category. These documents do not replace the proposal document set required by Section 3 and referenced in Section 1.VI.

Each document must identify the vehicle by VIN/chassis number when assigned and must be complete, accurate, and consistent with the invoice, delivery category, named delivery point, customs/free-zone status, release authority, warranty, and conformity documents.

Immediately upon dispatch or release readiness, the vendor shall email scanned copies to Ankara-GSO- Procurement-DL@state.gov. Originals, when required, shall be provided at or before delivery/handover unless the Contracting Officer authorizes a different timing in writing.

A._Category 1 - Vehicle Not Present in Türkiye at Time of Offer Submission. Provide:

□ Vehicle title, Manufacturer Certificate/Certificate of Conformity, Certificate of Technical Conformity, or other manufacturer/export document required for import and Turkish registration - one (1) original, as applicable.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must show the solicitation/purchase order number, delivery category, Incoterm/named place, VIN for the vehicle, currency, tax-exempt status, and vendor bank details.

□ Packing List / vehicle inventory - one (1) original and one (1) copy. The list must identify the vehicle, keys, manuals, accessories, tools, and standard equipment.

□ Transport document - Bill of Lading, Air Waybill, CMR, or other applicable transport document; two

(2) originals and three (3) copies when originals are issued.

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□ Certificate of Origin - one (1) original and one (1) copy.

□ Transit insurance certificate - one (1) original and one (1) copy, when insurance is included in or required for the quoted delivery category. Coverage must extend through the seller-responsible delivery point.

B. Category 2 - Vehicle Already Located in Türkiye in Free Circulation. Provide:

□ Certificate of Technical Conformity / Uygunluk Belgesi - one (1) original for the vehicle.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must include VIN, delivery location, tax-exempt status, and vendor bank account details.

□ Proof that the vehicle is in Turkish free circulation and is not subject to any bonded warehouse, free-zone, temporary-storage, port hold, lien, encumbrance, or unpaid seller-controlled release charge.

□ Manufacturer-backed warranty certificate valid in Türkiye and authorized service/dealer support information.

C. Category 3 - Vehicle Already Stocked at a Turkish Sea Port Free-Zone/Bonded Warehouse. Provide:

□ Custody/status document. Submit the warehouse receipt, free-zone stock certificate, bonded warehouse receipt, temporary-storage record, or equivalent custody document. It must identify the exact port/free-zone/bonded warehouse location, warehouse/operator, customs/free-zone status, VINs or chassis numbers if assigned, and the party holding release authority.

□ Release document. Submit the port/free-zone/bonded warehouse release authorization, delivery order, gate-out authorization, or equivalent operator document confirming that the vehicle will be released to the Government or its designated representative upon Government acceptance, without further seller action or unpaid seller-responsible charges.

□ Commercial Invoice - one (1) original and one (1) copy. The invoice must identify the named port/free-zone/bonded warehouse handover point, VINs/chassis numbers if assigned, delivery category, currency, tax-exempt/diplomatic import status as applicable, and vendor bank details.

□ Certificate of Origin and Certificate of Technical Conformity / Uygunluk Belgesi, or manufacturer conformity documents sufficient for customs processing and Turkish registration after diplomatic import clearance, as applicable to the vehicle's customs/free-zone status.

□ Category 3 Cost and Release Statement, signed by the offeror. The statement must identify: all charges included in the Category 3 base price through Government acceptance or the included five (5) business-day release period stated in Section II.C; the storage paid-through date/time; confirmation that no unlisted seller/warehouse/operator charge is payable by the Government for release at the named handover point;

any separately priced optional onward transportation to Ankara, if offered; and any Government-responsible post-acceptance charge, if any, with the fixed amount or rate, maximum cap, trigger event, and responsible party. Any charge not expressly itemized in the accepted quotation/purchase order is deemed included in the firm-fixed price.

□ No-lien/no-hold statement from the offeror and, when available, the warehouse/operator. The statement must confirm that the vehicle is free from liens, encumbrances, ownership disputes, unpaid seller-responsible charges, or release restrictions that would prevent Government inspection, acceptance, release, or onward movement.

D. Common Requirements for All Delivery Categories. Provide:

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□ Manufacturer/dealer authorization or reseller certification demonstrating authority to sell and support the offered vehicle in Türkiye.

□ Warranty and service support statement confirming coverage of at least two (2) years or 100,000 km in Türkiye.

□ VIN list for the vehicle no later than delivery/handover. VIN must match invoices, warehouse/transport records, and conformity documents.

□ Manufacturer-backed warranty certificate valid in Türkiye, authorized service/dealer support information, manuals, keys, standard tools, and standard accessories.

□ Prompt exception notice, if applicable. Any missing document, document inconsistency, customs-status discrepancy, release defect, or title/ownership issue must be disclosed promptly and corrected before final acceptance unless waived in writing by the Contracting Officer. The Government is not responsible for vendor-caused storage, demurrage, release, customs, registration, or transportation charges arising from such deficiencies.

X. INSPECTION AND ACCEPTANCE CONDITIONS

a. Inspection Location Inspection and acceptance of the vehicle shall be conducted at the delivery or handover location specified in the purchase order: the U.S. Embassy compound in Ankara for Category 2, the named Ankara DAP destination for Category 1, or an approved Turkish sea port free-zone/bonded warehouse in Istanbul, Kocaeli, Izmir, or Mersin for Category 3.

b. Inspection Scope Upon delivery or handover, the vehicle will be inspected by designated U.S. Government personnel to confirm that the vehicle:

• Complies with all technical specifications outlined in the purchase order and solicitation;

• Is brand-new, unused, undamaged, free from defects, and complete with all standard and solicited components;

• Includes all required accessories, keys, manuals, tools, warranty certificates, conformity certificates, commercial/shipping/customs-status documents, and other required documentation for the accepted delivery category;

• Has a verified VIN matching the invoice and supporting documents;

• Is eligible for legal registration and official use in Türkiye, or, for Category 3, is supported by complete documents adequate for Government release, customs/diplomatic processing, onward movement, and subsequent registration; and

• Has no liens, encumbrances, title defects, or unauthorized use before Government handover.

c. Inspection Timeline The Government will complete inspection within five (5) business days after physical receipt or release-ready handover notice, provided that the vehicle is accessible for inspection and all required documents for the accepted delivery category have been received. The five-business-day period does not begin until both physical availability and complete documentation are confirmed. Deficiencies identified during inspection must be corrected by the vendor at no additional cost to the Government.

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d. Acceptance Final acceptance will occur only after successful completion of inspection and confirmation that all contract requirements have been met. Acceptance will be documented in writing by the Contracting Officer’s Representative (COR), receiving official, or other designated Government representative. No payment will be processed prior to formal acceptance.

e. Rejection If any delivered or release-ready vehicle does not meet contract specifications or is non-compliant, incomplete, undocumented, damaged, encumbered, unavailable for release, or otherwise unacceptable, the Government may reject the delivery or handover in whole or in part. The vendor shall remedy document/accessory/minor deficiencies within ten (10) business days after written notice, or provide a conforming replacement or other corrective action within the period specified by the Contracting Officer, at no additional cost to the Government. Rejection does not extend the required delivery period unless the Contracting Officer grants an extension in writing.

Point of Contact:

The Embassy point of contact will coordinate receiving/inspection arrangements and related communications. Contact information is as follows:

Ankara-GSO-Motorpool-DL@state.gov

XI. WARRANTY SUPPORT AND REMEDIES

a. Warranty Coverage The Contractor shall provide a manufacturer-backed warranty that is valid and enforceable in Türkiye for a minimum of two (2) years or 100,000 kilometers, whichever comes first. The warranty must cover factory defects in materials, workmanship, and performance. Proof of warranty coverage must be submitted at delivery or no later than final acceptance in the form of an official certificate issued by the manufacturer or an authorized dealer.

b. Authorized Service Support Warranty servicing must be available through authorized service providers located in Türkiye. The Contractor shall ensure that each delivered vehicle is eligible for service under the warranty at certified/authorized service locations of the manufacturer within Türkiye. The Contractor must provide a list of authorized service locations upon request.

c. Spare Parts and Repairs The Contractor shall ensure that genuine original equipment manufacturer (OEM) parts are available within Türkiye throughout the warranty period. In the event of a mechanical failure or safety issue covered under warranty, the Contractor shall be responsible for coordinating timely repairs and parts replacement at no cost to the Government.

d. Response Time For any warranty claim initiated by the Government, the Contractor shall acknowledge the request within two (2) business days and coordinate servicing within five (5) business days unless the Government agrees in writing to a different schedule. Warranty support must not depend on gray-market import status, non-authorized service channels, or vehicle documentation that prevents authorized service in Türkiye.

e. Remedies for Non-Compliance If the Contractor fails to honor warranty, service-support, parts, or remedy obligations in a timely and effective manner, the U.S. Government reserves the right to:

mailto:Ankara-GSO-Motorpool-DL@state.gov

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• Seek reimbursement for any repair costs incurred due to failure of warranty support;

• Invoke any applicable warranty or remedy clause under FAR 52.212-4 (Contract Terms and

Conditions - Commercial Products and Commercial Services); and

• Withhold, deduct, or otherwise pursue available contractual remedies for unresolved warranty deficiencies, if applicable.

XII. INVOICING AND PAYMENT

The contractor shall submit the invoice only after the vehicle has been delivered or made release-ready for Government handover at the accepted delivery point, all required documentation for the applicable delivery category has been provided, and the Government has completed acceptance in writing.

Payment currency will be the currency accepted in the purchase order. Unless the purchase order states otherwise, payment for local providers will be made in Turkish Liras and payment for non-local vendors will be made in U.S. Dollars. Payment will be processed 30 days after Government acceptance or 30 days after the Embassy payment office receives a proper invoice, whichever occurs later.

Advance payments are not authorized. Invoices should be sent to the Embassy point of contact and emailed to: U.S. Embassy Ankara [ankara-fmc-dbo-mb@state.gov]. Invoices must not include VAT/KDV, SCT/ÖTV, customs duty, import duty, or other exempted amounts to the extent covered by the Embassy exemption process; VAT/SCT exemption documentation will be provided by the Government as applicable.

For an invoice to be considered valid, it must include the following information:

• Purchase order number.

• Description of the vehicle, VIN/serial number, color, quantity, delivery category, named delivery point, unit price, and total price.

• Statement of VAT/KDV and SCT/ÖTV exemption, as applicable.

• Banking details, including bank name, branch name, account number, IBAN, and currency.

• Copies of the required delivery/category documents not previously submitted, any updated release/acceptance documents, and for Category 3 any accepted Cost and Release Statement or approved post-acceptance charge documentation.

The U.S. Government will review the invoice after receipt and will either return it as improper or proceed with payment processing. An invoice is not proper until acceptance has occurred and all required documents and accepted charge support have been received.

Invoice billing address:

EMBASSY OF THE UNITED STATES OF AMERICA IN ANKARA

1480 SOKAK NO 1, CANKAYA

ANKARA 06530, TURKIYE

Consignee:

EMBASSY OF THE UNITED STATES OF AMERICA IN ANKARA

1480 SOKAK NO 1, CANKAYA

ANKARA 06530 TURKIYE

PoC: to be provided to the awardee.

Email: ankara-shipping-dl@state.gov Tel.: to be provided to the awardee.

RFQ 19TU1526Q3721 - MY2026+ High-Roof 17 m3 Cargo Panel Van -…