RFQ 19PK4024Q5024 PR12509352 Medium Voltage Diesel Generator D3512 Canopy Repair.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19PK4024Q5024

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE

ISSUED

May 10, 2024

PAGE OF

PAGES

1/49

IMPORTANT -

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST

NO. PR12509352

6. PROJECT NO. Medium Voltage Diesel Generator D3512 Canopy Repair at US Consulate, Karachi

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Contracting Officer, GSO-Procurement & Contracting Office American Embassy, Karachi Plot 3-5, New TPX Area. MT Khan Road.

Mai Kolachi, Karachi, Pakistan.

19PK4024Q5024

Contracting Officer, GSO-Procurement & Contracting Office Plot 3-5, New TPX Area. MT Khan Road.

Mai Kolachi, Karachi, Pakistan

9. FOR INFORMATION

CALL:

A. NAME

Erwin, Penelope J.

B. TELEPHONE NO. (Include area code) (NO COLLECT

CALLS)

+92-213-5275000

SOLICITATION

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

TABLE OF CONTENTS

A. Price B. Scope of Work C. Packaging and Marking D. Inspection and Acceptance E. Deliveries/Performance F. Administrative Data G. Special Requirements H. Clauses

I. List of Attachments J. Quotation Information K. Evaluation Criteria L. Representations, Certifications, and other Statements of Offerors or Quoters

11. The Contractor shall begin performance within _10_ calendar days and complete it within 05 Working Days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?

many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

05 Days After award

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 02 copies to perform the work required are due at the place specified in Item 8 by 1500 (hour) local time on May 24, 2024. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item

14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS

SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION

PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE GSO 27. PAYMENT WILL BE MADE BY

Contracting Officer, Plot 3-5, New TPX Area. MT Khan Road. Mai Kolachi, PakistanKarachi

Financial Management Officer (FMO) Plot 3-5, New TPX Area. MT Khan Road.

Mai Kolachi, Karachi, Pakistan.

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses,

29. AWARD (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

31C. AWARD

DATE

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty Attachment 2: Breakdown of Price by Divisions of Specifications Attachment 3: Layout Plan/Pictures

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A.1 CONTRACT PRICE

U.S. Consul General Karachi requires local contractor to provide all materials, specialized labor, levelling chemicals and tools, vehicle & to repair & refabricate Medium Voltage (MV) Generator 5 canopy along with the air intake and exhaust duct. This price shall include all labor, materials, all insurances, overhead and profit required under this purchase order for the following firm fixed price and within the time specified.

Total Price (including all labor, materials, overhead and profit) PKR

A.2 VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on invoices as the U.S. Consulate General, Karachi will obtain tax exemption certificate from the host government.

A.2 TYPE OF CONTRACT

This is a firm, fixed- price contract payable entirely in the currency indicated in the SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.

SECTION B - STATEMENT OF WORK

U.S CONSULATE

GENERAL

KARACHI PAKISTAN

STATEMENT OF WORK

Medium Voltage Diesel Generator D3512 Canopy Repair

1. Objective The objective of this Scope of Work (SOW) is to repair Medium Voltage (MV) Generator 5 canopy along with the air intake and exhaust duct.

2. Background The Medium Voltage (MV) Diesel Generator 5 canopy has experienced deterioration due to the corrosive environment over time. As a result, water leakages have occurred inside the canopy. Additionally, the air intake and hot air exhaust duct have sustained damage at various locations and requires repair.

3. Abbreviations FAC: Facility Management Office CO: Contracting Officer

CS: Contracting Specialist CO: Contracting Officer

FM: Facility Manager

RSO: Regional Security Officer MO: Management Officer GSO: General Service Officer

POSHO: Post Occupational Safety and Health Officer

APOSHO: Assistant Post Occupational Safety and Health Officer

4. COR

Electrical Engineer Supervisor - will be the COR for this project.

Power Generation Supervisor - will work as GTM.

5. Fixed-Price Proposal:

The Contractor is required to submit a firm fixed-priced proposal for the Project scope. As part of this process, the contractor will meticulously measure and verify the area and necessary quantities of the material to be utilized in collaboration with Facilities Section. These details will be provided prior to the submission of the bid or quote.

All under one roof Services (Material, Manpower, Equipment, Expertise & After Services support) of contractor will be required.

6. Design Criteria:

recommendations, as well as the details outlined in this Scope of Work (following paragraphs 23 through 26, Appendix A, and B). In the event of any conflict in design or estimation approvals, please promptly subject to COR approval. The COR will inspect and either approve or reject all equipment prior to its use.

7. Execution:

1) Direct the scope of the field investigation to validate existing conditions.

2) 5 days after award, provide a submittal schedule to the COR for review and approval.

3) Provide installation procedures and work activities for COR approval.

4) The work should comply relevant Safety Standards as already mentioned and applicable at the

U.S. Consulate, Karachi.

5) The Contractor will Provide All Materials onsite with good condition and as approved by the

COR prior to delivery.

6) The Contractor shall schedule and perform work maintaining Quality Control. He/ she will be responsible to maintain the site cleanliness and arrange/provide all necessary tools and construction gadgets such as ladders, scaffolding and equipment for working at height along with all necessary tools and equipment and PPEs (personal protective equipment).

7) The required tools and equipment should be in good working condition and do not create any safety hazard while using them. COR will inspect time to time all such tools and equipment and would require the contractor to immediately replace any item which seems not in good condition and hence creates a safety hazard.

8) Contractor should make arrangement to meet with any emergency so that work progress does not suffer.

9) When pursuing the work, the contractor is to take extra care as not to damage existing structures. The Contractor is responsible for preventing any damage to surrounding properties arising from the Contractors performance of the work.

10) Contractor shall be responsible for repairing any damage to adjacent properties because of its activities on the Project Site. If the damage is not repairable, the cost will be calculated by the Facility Manager and deducted from the payment of the final invoice.

11) At the completion of the job, COR will verify if the work has been completed as required in all respect. The contractor will make arrangement to verify the job and rectify any discrepancy.

found during the inspection.

8. Work Hours:

-hour workday with a 30-minute lunch break; Saturday and Sunday designated as non-working days. Prayer time is reasonably accommodated. The sulate gate for check-in by 0800hrs and carry original CNICs (or equivalent photo ID).

The contractor is expected to strictly comply with the above schedule. However, if urgent work requirements beyond such work will be subject to

If any aspect of this work is deemed by the COR, FM, the RSO or the POSHO/APOSHO to be interruptive of normal Consulate operations, security or safety, the contractor shall be required to perform that portion of the work on Saturdays and Sundays.

9. Safety:

The Contractor shall be responsible for conducting the work in a manner that ensures the safety of employees and

Safety standards must meet or exceed current EM 385 US Corps of Engineers Safety and Health Requirements Manual requirements available online.

The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project. Based on hazard assessments, Contractors shall provide or afford each affected employee personal protective equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, and closed toe shoes. Sandals or athletic shoes are not acceptable. PPE such as gloves, dust

Workers may use discretion if they feel unsafe in using the equipment in a hostile environment. Any worker at an elevated location above 1.8 meters, except for a portable ladder, will be provided a safety harness by the Contractor for their use.

The contractor must document in the bid for work how the hazard controls will be implemented and maintained during the project. The Contractor shall prepare and implement an Activity Hazard Analysis (AHA) prior to the start of work.

The Contactor must have a competent person/Safety Inspector on-site (Conversant in English) for inspection of equipment, training workers in the safe use of equipment and the recognition of hazards related to their use, supervision, and identifying and correcting unsafe work practices for high hazard work.

All contractor personnel shall wear hard hats, safety glasses, earplugs, gloves, close-toes shoes and any other Personal Protection Equipment deemed necessary by the Facility Manager.

Safety Training:

Provide specific training to supervisory personnel and all craft workers of the Contractor and subcontractors in proper use and care of specific personal protective gear, equipment, and clothing.

Contractor and subcontractor employees shall be trained and supervised by qualified persons to perform, safely and confidently, recognized hazardous work operations and work performed with hazardous conditions to which they have been assigned.

Crane and Vehicle Safety:

Cranes, lifters and chain blocks to be used at any site, whether routine or non-routine must have a third-party certification. Valid certification must be available on-site during use. For all operations, cranes and lifters must be inspected before use. The inspection must be carried out by a competent person (Safety Coordinator). Temporary or permanent on-site arrangement for load testing, such as availability of dead loads etc., must be arranged prior to inspection; depending on site requirement. Load test is a mandatory part of inspection.

Third party inspector will inspect cranes and lifters in accordance with a widely acknowledged international standard. Basic safety requirement of US Consulate for use of third-party cranes is the checklist provided in Annexure C. The contractor will provide all necessary and valid documentation for the Crane and Crane operators.

A formal visit of vendor is recommended to be arranged prior to rigging activity to finalize job scope, safe working method and rigging plan in coordination with end-user.

Rigging plan is necessary for all crane activities.

Site Organization:

Install new barricades and safety precaution on site execution area. Designate the project work and area limitations.

10. Workforce:

Contractor shall provide all supervision, skilled and unskilled labor needed to perform the work.

The Contractor shall be responsible for total integration of effort and control of the works. The Contractor shall be responsible for planning, monitoring, coordinating, and controlling the works.

The Contractor shall provide a Project Superintendent with a minimum of 5 years professional employment record of demonstrated performance in comparable work. Project Superintendent shall have experience in all aspects of work execution.

The contractor shall provide Foremen and other supplemental staff as necessary to perform the work within the timelines and quality standards specified. Staff shall demonstrate knowledge, skill, and experience with the construction methods, techniques, and standards required by the contract.

Contractor employees shall have access to the equipment and equipment areas and will be escorted by US Consulate personnel.

The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

The Contractor shall provide, to each employee and supervisor, uniforms and personal.

equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, and repair of the uniforms.

Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable.

delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

The performance standard is that the Government receives no more than Three (3) customer.

Complaint. The COR shall notify the Contracting Office (CO and CS) of the complaints so that the Contracting Office may take appropriate action if any of the services exceed the standard. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting.

Officr for appropriate action under the Inspection clause.

The contractor shall comply with US Consulate Karachi security policy.

The contractor shall prepare list of all the names of personnel working for the contractor and any subcontractors, with national ID numbers and submit the list to the Facility Manager for vetting of employees by the RSO at least 30 days prior to commencement of work.

The contractor shall also provide a list of all equipment, listing the manufacturer, model, serial number of all equipment to be used on this project at least 05 days prior to the commencement of any work. Any vehicles utilized by the contractor are also considered equipment. The contractor must provide make, year, model number and license plate number. All vehicles will be inspected.

prior to entering and prior to leaving the premises.

The COR will assign a holding area for the equipment. Equipment, other than vehicles, should remain on site for the duration of the project to avoid having to have a security screening of it each time it enters the compound.

Any vehicle that is leaking oil will be immediately removed from the US Consulate compound.

The contractor must notify the COR in writing at least 24 hours in advance of the pending.

removal of any contractor owned equipment.

The contractor is 100% responsible for securing their working materials and equipment. Any damage to facilities or infrastructure, which happens due to a lack of security, will be the responsibility of the Contractor to correct at no cost to the U.S. Government.

11. Accommodations:

Government Finished Property:

Toilets: The contractor shall utilize toilets on the NCC Compound

Contractor Property:

PPE: hard hats, safety glasses, dust mask, gloves, close- steel toes boot, Ear covers limited to) elevated heights, Welding works, Use of sharp cutting tools, Use of Hard Impact and fastening tools, Oil Lubrication usages, e.t.c

Uniforms

Tools/Implements: Contractor staff shall provide all necessary tools and implements as necessary for the execution of services. Contractor Supervisor shall ensure the safe handling of all issued necessary equipment as per COR instructions. Damages (if any) service execution shall be immediately replaced and removed f expense.

12. Subcontractors:

Contractor shall be responsible for the conduct and workmanship of Subcontractors engaged in the Project, and for Subcontractors compliance with the terms of this Statement of Work. The Contractor is responsible for the behavior and workmanship of Subcontractors while on U.S. Government property.

EXPRESS NDAA-889 CERTIFICATION

Public Law 115-232, also known as the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019, requires representations regarding Covered Telecommunications Equipment and Services. U.S. Government Procurement and Contracting staff shall use this representation with merchants / vendors to determine compliance with NDAA requirements. To comply with this Public Law the Federal Acquisition Regulation (FAR) in FAR 4.2105 requires two provisions 52.204-24 and 52.204-26 and contract clause 52.204-25 in all procurement actions.

DIRECTIONS FOR THE MERCHANT

1. Read the entire provisions and clause in the FAR at Acquistion.gov or click on the links above.

2. After you have read the provisions, please answer the questions below.

3. Upon completion of Step 2, fill out the representation below. NOTE: This representation is made by a person with the authority to bind the merchant.

4. Return completed form to the U.S. Government Procurement Agent or Contract Specialist.

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020)

(a) have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(c) Representations. (1) The Offeror represents that it [ ] does , [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the Offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

(d) Representation. The Offeror represents that

(1) It [ ] will , [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information r paragraph (d)(1) of this section; and

(2)After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of thi

Merchant Name and Official Stamp _______________________________________________________

(Typed Name)

Authorized Representative Signature ______________________________________ Date ____________

13. Modification to Contract:

The Contractor shall not incur any costs beyond those described in this SOW unless directed otherwise in writing by the Contracting Office (CO, CS).

Any work performed by the Contractor beyond this SOW without written direction from the Contracting Officer

14. Stop Work:

At any time during the project, the Contracting Officer (CO) reserves the right to stop work for safety/protection of employees or visitors, security, or any other reason which causes work scope procedure violence.

15. General Submittals:

The contractor is responsible to submit a hazard control measure plan for the work. The contractor shall provide the detailed qualification of all the key personnel. The contractor shall provide As built drawings after completion of the work.

16. Close-out:

Prior to final acceptance, the COR will conduct a QA/QC inspection to check compliance with the SOW. Punch items if there are any, will be forwarded to the contractor. The contractor shall clear all the punch list items and got these verified by COR before submitting the invoice.

17. Housekeeping:

The contractor is responsible to clean up daily. The contractor is responsible to dispose of all dirt, trash, used oil and debris outside of the property before the close of each business day. Immediately upon removal, it must be loaded into a truck and disposed of once the vehicle is full. At the end of the day even partially loaded trucks must be removed from the US Consulate compound and the contents disposed of properly at authorized dump sites.

The Contractor shall coordinate and supervise the protection, cleaning, and maintenance work at the Project site during receipt, handling, installation, lifting of generator radiator at the workplace area.

18. Notification to proceed:

The contractor shall provide the required services on the specified dates. However, prior to the commencement of any work, the contractor and the COR shall have mutual consent of the work.

19. Point of Contact:

The COR shall be the main point of contact for this Project. The Contractor shall report to the COR on (a) status of the Project, (b) changes in Schedule, (c) accidents and safety issues, (d) disruptions to the property accessibility; and all other important information pertaining to the Project.

20.

The Contractor shall provide a representative on-site during all working hours with the authority to make all decisions on behalf of the Contractor and subcontractors.

21. Site Security:

The contractor shall comply with US Consulate Karachi security policy.

The contractor shall prepare list of all the names of personnel working for the contractor and any subcontractors, with national ID numbers and submit the list to the Facility Manager for vetting of employees by the RSO at least 05 days prior to commencement of work.

The contractor shall also provide a list of all equipment, listing the manufacturer, model, serial number of all equipment to be used on this project at least 05 days prior to the commencement of any work. Any vehicles utilized by the contractor are also considered equipment. The contractor must provide make, year, model number, color, and license plate number. All vehicles will be inspected prior to entering and prior to leaving the premises. A fitness certificate will be required for the vehicle like the trucks and crane.

The COR will assign a holding area for the equipment. Equipment, other than vehicles, should remain on site for the duration of the project to avoid having to have a security screening of it each time it enters the compound.

Any vehicle that is leaking oil will be immediately removed from the US Consulate compound.

The contractor must notify the COR in writing at least 24 hours in advance of the pending removal of any contractor owned equipment.

22. Coordination meetings:

Pre-Project Conference: The COR shall conduct an initial project conference on or near the date of notification to proceed. Agenda items shall include a review of the general plans, conditions, procedures, and work requirements as shall be necessary for the effective scheduling and prosecution of the work activities.

Further, all parties shall review security of material delivery requirements; personnel assigned, and contract communication procedures as have been established for the work project activities.

This meeting shall be scheduled and conducted at the place agreed to by the COR/FM and the Contractor.

Construction Coordination Meetings: The Contractor and COR will hold construction coordination meetings to discuss schedule and status of outstanding issues upon request of COR. Coordination meetings shall commence immediately upon mobilization to the Project Site. All parties shall seek the expeditious resolution of issues before they become problems. Progress of the work shall be reviewed. Contractor shall revise, balance, and submit an updated project execution. This review shall be based upon a subset report of the Project Execution Schedule in which all project execution activities have been entered. This review shall include:

Status of continuing activities.

New activity starts since last meeting.

Activity planned completion dates.

Activity interruptions.

Activity completions.

Activity interruptions should include the reason for the interruption.

An activity will be considered complete only when it has been approved by the COR.

Meeting Minutes: The Contractor shall provide minutes of each meeting held under this contract the next working day after each construction coordination meeting. The COR will sign the meeting minutes upon agreeing to their accuracy. Final minutes signed by the COR and the Contractor will be submitted to the COR no later than two working days after the coordination meeting and shall become part of the final project record set.

23. Defects in Work:

in the works, the Contractor shall provide corrective actions. The contractor shall seek to repair, restore, reconstruct, replace, or otherwise correct defects in the works to comply with Contract Document requirements and criteria. The corrective action shall be acceptable to the COR.

Provide re-inspection or re-testing of corrected work, repeat until compliance is achieved.

Neither the required quality control procedure, nor detection of defects, nor correction of defects, nor the re-inspection or re-testing of corrected work, provides a basis for Contractor's claim for Contract Modification/Additional Compensation, or request for extension of Contract Time.

24. Scope:

This job requires the following to be completed in 2x Phases:

1st Phase:

Complete replacement of the hot air duct top, including sound attenuators for hot air exhaust ventilation and air intake duct of the acoustic canopy.

Repairing work of the exhaust hot air duct at the bottom.

Disassembly of the existing metallic panel of the soundproof canopy where necessary and perform denting and painting.

Replacement of the generator body anti vibration mounts with the same heavy-duty quality, where required.

Provision of one removable Access door behind the generator alternator for troubleshoot purposes.

2nd Phase:

Surface treatment and Re-painting of the fabricated structure

*Please Refer attached BOQ in Annexure A for further details

25. Contractor's Responsibilities

Prework Assessment:

The contractor must measure and observe the complete work of the generator canopy, air intake and exhaust duct area where metal sheets are completely needed to be replaced or repaired and submit an updated Scope of Work and Bill of Quantities before the project award.

Samples:

The contractor shall provide samples of repairing materials, all fittings and accessories, color, and other materials used for approval to the COR.

Identify any potential requirements/Facilitation to be ensured from COR prior to commencement of services.

5 days after the award, the contractor will provide the submittal, installation procedures and work activities along with the schedule for COR approval.

Classification of services:

To be Followed as per Annexure A Project Phase 1

Post Fabrication Paint Work: - Project Phase 2

After the fabrication work is completed, all metallic structures must be sanded properly.

Old paint must be scraped from the surface where the paint is damaged or has scratches.

All humidity spots must be corrected, sealed, and covered.

Then, a coat of primer and anticorrosive chemical must be applied (primer and anticorrosive chemicals spec sheets/samples are required to be submitted along with the bid submission)

Finally followed by (02) two final coats of color. The final color must match the existing color.

The paint for the supporting metallic structure must be high-quality zinc-based paint that is anti-fungus, anticorrosive, rust-resistant, and quick-drying. (Paint spec sheets/samples are required to be submitted along with the bid submission) Color:

The color and type of paint must be the same as the existing paint.

The contractor shall provide all necessary painting supplies and equipment, such as but not limited to brushes, rollers, buckets, drop cloths, scrapers, air compressors, air hoses, sanding equipment, electric sprayers, ladders, and scaffolds in good condition. Texture sprayers may also be necessary to perform the work. No materials will be furnished by the Consulate.

Other Considerations:

The contractor is responsible for protecting existing electrical equipment inside the generator canopy.

All precautionary measures, such as using welding shields or other means, must be taken to protect the generator, battery bank, charger, control panel, metallic conduit, and other fixing accessories inside precautionary measure after identification of Critical Work Area during initial Site visit)

Generator 5 would be kept standby and ready for any operations at all the times during this project. Contractor must make all necessary arrangement to make sure the operational readiness of the generators.

All Electrical tools should be 3 - wire including ground wire connected with the tools. (worn off tools/Power cord with tape joints will be rejected permit to operate).

26. Deliverables

The following are the project deliverables.

Formal Project/Gantt chart with Target timelines as per classification of tasks

A written report detailing the work that was completed and any recommendations.

A copy of the warranty for good workmanship.

A certificate of completion of work.

Warranty Terms: As per standard specs stated under Annexure A and B.

27. Schedule & Time of completion

The work schedule is to be provided by the contractor for CO approval no later than 5 days after Notice to proceed.

Desired Timeline for completion will be 10 working Days (2 weeks) In case for any work delay contractor should provide COR a Notice of Delay 1 week prior. However, the ultimate completion timeframe should not however exceed beyond 30 working days (If materials and services is not delivered within the time-period specified, then termination of contract will take place without approval of payment)

Annexure A Estimated Bill of Quantity

Item No.

Item /Description

Unit

Quantity

Price

1.

Dismantle and removal of existing Canopy structure: Dismantle the generator canopy intake air duct, interior and exterior sides, from bottom to top, as per site requirements.

Job

2.

Hot air exhaust chamber Fabrication:

Cut the old MS sheet support inside the hot air exhaust bottom 12 inch from all four sides of the duct.

Supply and fix a new MS sheet support 10 gauge (refer to drawings 03 and 04), with all necessary material such as MS sheet, perforated sheet, supporting steel frame and the GI wire mesh, etc.

The complete silencer inside the duct would also be replaced with new one.

3.

Sound attenuators Fabrication:

Supply and install MS sheet galvanized 16 gauge, including all material related to fabrication of sound attenuators for hot air ventilation of generator acoustic canopy, as per existing design, complete with all necessary material such as MS sheet, perforated sheet, supporting steel frame, etc.

(Dimension drawings attached in Annexure B.)

4.

Canopy Duct Fabrication:

Supply and install MS sheet galvanized 10 gauge, including all material related to fabrication of generator acoustic canopy intake air duct, interior and exterior sides of canopy duct, complete with all necessary material such as MS sheet, supporting steel frame, GI perforated sheet, etc. (Dimension drawings attached.)

5.

Aluminum mesh/air filter for generator canopy:

Supply and install aluminum air filters with 9 layers of aluminum mesh for generator canopy intake air duct, complete with all necessary material such as supporting steel frame, filter sliding rail, etc.

Aluminum filter sizes will be measured after fabrication of intake air duct.

NOS

6.

Provision Of removable Access Door:

Supply and install fabricated access door (for repairing and maintenance of alternator side), including all material related to fabrication of generator acoustic canopy access door, as per drawing, complete with all necessary material such as MS sheet, supporting steel frame, GI perforated sheet, soundproofing material, glass wool, etc.

(Drawing attached in Annexure B.)

7.

Antivibration Generator Mounts: Supply and install heavy-duty anti-vibration mounts, as per site requirements.

NOS

8.

Denting and Painting services:

Supply, install denting, welding, and painting of complete gen-set canopy interior and exterior sides, including all material related to denting and painting.

Scrape old paint from surfaces where the paint is damaged or has scratches.

Correct all humidity spots, seal and cover.

Apply a coat of primer and anticorrosive

NOTE:

Above Services must be performed in accordance with Statement Of Work and inclusive of all deliverables along with maintaining SITE Housekeeping stated thru SOW Para (7)

The Estimated Bill of Quantities (BOQ) indicates the minimum site requirements and serves as a reference only. The vendor is responsible for submitting their proposal along with the Statement of Work (SOW)

Price must remain valid for sixty (60) days and shall not be revised until work is completed in accordance with resultant purchase order chemical.

Application of (02) two final coats of color.

*Note: The final color will match the existing color.

Complete as per site requirements.

9.

Door Hinge and Lock Replacement: Replace old door hinges with new stainless steel heavy duty.

Provide new heavy duty commercial grade, outdoor rated door lock.

10.

Roof top Fabrication:

Supply and install MS sheet 10 gauge, including all material related to fabrication.

Cover the existing roof top of the canopy with a new fabricated sheet as per existing design and dimensions. The roof top shall be complete with all fittings and accessories as required for a complete installation.

*Note: Cover the entire roof top surface with STP

Aero-Flex thermal insulation sheet 25mm thick before installing the new fabricated sheet. (Drawing attached in Annexure B.)

11.

Generator Handling and Operational services:

Temporary relocate the generator main control panel along with all accessories in the generator.

Re-install the same to its original position after the work is finalized.

*Note: The generator should remain operational at all the times.

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Annexure C

SECTION C - PACKAGING AND MARKING

RESERVED

SECTION D - INSPECTION AND ACCEPTANCE

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE INCORPORATED BY

REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JUL 2013)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-26 REPORTING NONFORMING ITEMS (JUN 2020)

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 QUALITY ASSURANCE

The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer or COR.

D.2 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.3 FINAL COMPLETION AND ACCEPTANCE

D.3.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.3.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.3.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.3.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

Satisfactory completion of all required tests, A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE INCORPORATED

BY REFERENCE (48 CFR CH. 1):

52.242-14 SUSPENSION OF WORK (APR 1984)

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) Commence work under this contract within Five (05) calendar days after the date the Contractor receives the notice to proceed.

(b) Prosecute the work diligently, and,

(c) Complete the entire work ready for use not later than 30 Working days for the entire project after issuance of Notice to Proceed.

(d) Period of performance is 10 working days (Monday to Friday) to complete project from the date noted in the notice to proceed (NTP). Although the NTP may be issued soon after contract award, but we anticipate to commence performance in 15-20 Days after contract award.

The time stated for completion shall include final cleanup of the premises and completion of punch list items.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of PKR 10,000.00 for each calendar day of delay until the work is completed or accepted.

accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction

Five (05 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may make revisions to the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during 0800 16.30, from Monday through Friday. The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above.

Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include:

(l) acts of God or of the public enemy,

(2) acts of the United States Government in either its sovereign or contractual capacity,

(3) acts of the government of the host country in its sovereign capacity,

(4) acts of another contractor in the performance of a contract with the Government,

(5) fires,

(6) floods,

(7) epidemics,

(8) quarantine restrictions,

(9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment, and

(12) unusually severe weather.

In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform. Furthermore, the failure:

(1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against,

(2) cannot be overcome by reasonable efforts to reschedule the work, and

(3) directly and materially affects the date of final completion of the project

PRECONSTRUCTION CONFERENCE

A preconstruction conference may be held 10 days after contract award at U.S. Consulate General Karachi to discuss the schedule, submittals, notice to proceed,…