RFQ 19PE5026Q00015 - Package.pdf

Embassy of the United States of America

Lima, Peru

Lima, April 20, 2026

To: Prospective Quoters

Subject: RFQ 19PE5026Q0015 - 4TH of July - Catering service - 2026

Enclosed is a Request for Quotations (RFQ) for 4TH of July - Catering service - 2026.

If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the email addresses shown below. The RFQ consists of the following sections:

Section 1 - Standard Form SF-1449 Section 2 - Description and Specifications Section 3 - Solicitation Provisions & Instructions to Offerors Section 4 – Evaluation Factors Section 5 - FAR Clauses, Certifications and Other Statements of Offerors.

The U.S. Government intends to award one or multiple purchase orders to the responsible companies submitting an acceptable offer on a best value basis. We intend to award purchase order/s based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference and a site visit. This pre-proposal conference will be held on April 22, 2026, at 15:00 hrs. (local time) at the US Embassy Lima. Prospective offerors/quoters should contact Caterina Cicirello at cicirellocl@state.gov by April 21, 2026, by 12:00 hrs. at the latest, to arrange entry to the building.

Quotations are due by April 30, 2026, at 10:00 hrs. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Mr. Patrick McElroy -mcelroyph@state.gov and copy to Mrs. Caterina Cicirello - cicirellocl@state.gov. It is important to make sure the submission is made in specific size and format; in MS- Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file mailto:cicirellocl@state.gov mailto:cicirellocl@state.gov size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must complete and submit the following:

Section 1 – Standard Form SF-1449 in which the SF-1449 cover page (blocks 17a, and 30a, 30b, and 30c) have been filled out.

Section 2 – Provide a quote including the price breakdown attached to this section.

Section 3 – Provide information as requested under this Section.

Section 5 – FAR Clauses, Certifications and Other Statements of Offerors (include proof of SAM Registration or NCAGE code and TIN/RUC numbers).

In accordance with FAR 52.204-90 Offerors Identification, any offeror that does not have an active registration in the System for Award Management (SAM) at the time of proposal submission must complete paragraph c and d of this Provision and include the completed information with this offer. The offeror is required to obtain and provide an NCAGE code and proved documentation demonstrating that these identifiers have been issued.

Questions regarding this RFQ should be sent in English NLT April 24, 2026, by 11:00 hrs. Answers to these questions will be advertised in the System for Award Management (SAM) and Lima Embassy Contracts Opportunities Section https://pe.usembassy.gov/request-for-quotations.

Sincerely, Patrick McElroy Contracting Officer

Enclosure As Stated.

04/20/2026 13:57 GMT

McElroy, Patrick (McElroyPH@state.gov) https://pe.usembassy.gov/request-for-quotations

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15913322

PAGE 1 OF 43 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19PE5026Q0015

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Caterina L. Cicirello

b. TELEPHONE NUMBER(No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

/30/04/2026 - 10:00 hrs

CODE PE500 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

9. ISSUED BY

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Warehouse Lima

PERU

AMERICAN EMBASSY LIMA

Av. Lima Polo cdra 2 s/n, Monterrico, Surco, ATTN: GSO/Procurement Lima

PERU

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY LIMA

AV. Lima Polo cdra 1 s/n Monterrico-Surco, ATTN: FMO / DBO

Lima 33

PERU

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

04/20/2026

Solicitation to contract the catering service for the independence Day celebration in accordance with the attached Performance Work Statement and related documents.

Important Note: your quote shall include a price breakdown of each proposed deliverables.

01 01 p/p

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

CLIN DESCRIPTION

PRICE PER

PERSON

1-2K GUESTS

TOTAL VALUE

1-2K GUESTS

PRICE PER

PERSON

2-3K GUESTS

TOTAL VALUE

2-3K GUESTS

1 Tenting and Structure 2 Base Stage (required)

Expanded Stage Option (optional) 3 Dance Floor 4 Furniture 5 Catering Equipment and Supplies 6 Food (product & preparation) 7 Drinks (product and preparation) 8 Staffing 9 Event Decor (excluding check-in area) 10 Waste Management and Cleanup (during and post-event) 11 VIP Area (includes furniture, layout, dedicated food and bar service, and enhanced staffing to meet no-wait requirement)

12 Check-In Area Visial Barriers 13 Green Room (furniture, refreshment station, setup)

14 SUBTOTAL (before optional items) 15 Optional Items (Seafood/Champagne Stations)

Sub total with optional items

IGV

Grand Total

PRICE BREAKDOWN CHART

ALL PRICES ARE QUOTED IN USD. For non-consumable items (e.g., stage, tenting, dance floor, décor), offerors shall provide pricing on a lump sum or unit basis in addition to per-person pricing, as applicable.

REQUEST FOR QUOTATION (RFQ)

2026 INDEPENDENCE DAY CELEBRATION SERVICES

U.S. Embassy Lima

1. GENERAL INFORMATION

1.1 Background

U.S. Embassy Lima will host its 250th Independence Day celebration on July 1, 2026 (at the Embassy compound). The Event will take place from 1830 to 2230 hours.

1.2 Scope

This requirement will result in the issuance of one or more Purchase Orders (PO) to one or more vendors. The selected vendor/s shall provide all labor, materials, equipment, and supervision necessary to support the event, including infrastructure, catering, staffing, and cleanup.

1.3 Period of Performance

• Planning/Design: Upon award through June 10, 2026

• Installation: Week prior to event (From June 23, 2026 through June 30, 2026)

• Event: July 1, 2026

• Removal/Cleanup: Starting July 2, 2026.

1.4 Place of Performance

U.S. Embassy Lima, Avenida La Encalada cdra. 17 s/n, Santiago de Surco, Lima, Peru.

2. REQUIREMENTS

2.1 Attendance and Scalability

Expected attendance: 2,000–3,000 guests.

The Contractor shall provide scalable services and pricing that allows the Government to increase or decrease quantities based on final attendance. See Price breakdown chart.

2.2 Layout and Event Design

The Contractor shall design and propose a complete event layout based on the pre-proposal site visit and on-site observations. Any site map provided by the Embassy is for reference only.

The Contractor is responsible for verifying site conditions, dimensions, access, and constraints.

The layout shall:

• support safe and efficient guest movement

• include both covered and open-air areas

• maximize visibility of the stage

• clearly identify all major zones, structures, and circulation paths

2.3 Tenting and Structures

The Contractor shall provide all tenting and temporary structures on a modular and scalable basis.

The total estimated event footprint is approximately 4,330 m². The Government does not intend to tent the entire area.

The design shall:

• provide partial coverage only

• maintain clear sightlines to the stage

• preserve open-air space for fireworks/drone show viewing

Tenting shall support the following functional areas:

• stage and dance floor area (full or partial coverage)

• VIP area (partial coverage)

• general seating and circulation areas

A substantial portion of the space shall remain open to the sky to allow guest movement and viewing of the fireworks/drone show (estimated 5–10 minutes).

2.4 Stage

Base Stage (Required)

The Contractor shall provide a stage with minimum dimensions of 10m x 5m and approximately 1 meter in height, suitable for formal remarks and live performances.

The stage shall include:

• safe and stable construction with appropriate load capacity

• at least one set of stairs (preferably two)

• overhead covering or truss suitable for lighting and basic weather protection

• rear or side access for performers

• integration with the green room

The stage shall be positioned to maximize visibility from guest areas.

Expanded Stage Option (Optional)

The Contractor shall also propose an expanded stage suitable for a large-scale performance.

This option may include:

• increased stage size

• full truss structure with integrated lighting

• LED or projection screens on one or both sides

• enhanced sound and lighting support

• additional backstage or technical space

The Government may select either the base stage or expanded option.

2.5 Dance Floor

The Contractor shall provide a dance floor of approximately 650 m², suitable for outdoor use and high guest traffic.

The dance floor shall be:

• level and stable

• located in front of the stage

• integrated into the overall layout

2.6 Furniture

The Contractor shall provide event furniture including:

• seating for approximately 650 guests

• lounge furniture

• high-top tables

Furniture shall be distributed to support:

• VIP area

• general seating areas

• guest circulation

2.7 Catering Equipment and Supplies

The Contractor shall provide all equipment and supplies required to support food and beverage service, including but not limited to:

• preparation equipment

• serving stations

• bar equipment

• ice and related supplies

2.8 Food

The Contractor shall:

• provide 8 varieties of passed hors d’oeuvres

• provide 2 main course options

• accommodate dietary restrictions

• adjust quantities up to 14 days prior to the event

2.9 Drinks

The Contractor shall provide beverage service sufficient to support an event of 2,000–3,000 guests with minimal wait times.

The Contractor shall:

• provide beverage preparation and service

• integrate and serve Embassy-provided beverages

• provide all bar setups, equipment, and supplies (including ice)

• design bar locations and service approach to support efficient guest flow

The Contractor shall propose:

• the number and placement of bars

• a staffing plan (including bartenders and support staff)

• a service approach designed to minimize lines and congestion

• Bar service shall be scalable based on attendance and coordinated with food service to avoid bottlenecks.

2.10 Staffing

The Contractor shall provide trained staff sufficient to support the event, scalable to attendance. The contractor shall identify how staffing levels and pricing may be adjusted if Government personnel are utilized.

Estimated staffing:

• 20–30 bartenders

• 1 server per 20 guests

• approximately 4 maître d’

2.11 Event Décor

The Contractor shall provide event décor suitable for a formal outdoor reception and consistent with the United States’ 250th anniversary of independence.

Final décor selections, including materials and lighting, shall be subject to Government approval.

2.12 Waste Management and Cleanup

The Contractor shall:

• manage waste during the event

• remove all materials post-event

• restore the site to its original condition

2.13 VIP Area

The Contractor shall provide a designated VIP area for approximately 200 guests.

• The VIP area shall include:

• lounge seating, table seating, and high-top tables

• partial tenting with open-air space to maintain visibility

• a dedicated food service area

• a dedicated or priority bar area

• Service in the VIP area shall be designed to ensure minimal to no wait times.

2.14 Check-In Area Visual Barriers

The Contractor shall provide privacy screening for approximately 120 ft x 40 ft along Av. La Encalada.

2.15 Green Room

The Contractor shall provide a green room located near or behind the stage to support performers and event staff.

At a minimum, the green room shall include:

• seating for approximately 20–40 persons

• a refreshment station (non-alcoholic beverages and light catering support)

• restricted access

• appropriate shelter or enclosure

The Contractor shall propose a scalable green room setup based on performer requirements. This may include:

• additional seating capacity

• expanded space or multiple rooms

• enhanced furnishings or amenities

The Contractor shall be prepared to adjust the green room configuration based on final performer selection and technical rider requirements.

3. DELIVERABLES

Deliverable Due Personnel information June 10, 2026 Design & Layout Proposal June 10, 2026 Menu Proposal June 10, 2026 Staffing Plan June 10, 2026 Final Adjustments 14 days prior

4. PRICING

All prices are quoted in U.S. Dollars (USD) on an all-inclusive per person basis.

Value Added Tax (VAT) is shown separately and shall be itemized as a distinct line item. Offerors must complete the Price Breakdown Chart provided in Section 2.

5. INSTRUCTIONS TO VENDORS

Vendors shall submit: - Technical approach (layout, service plan) - Relevant experience (similar events) - Pricing proposal, layout proposal, decoration sample pictures.

6. EVALUATION

Award will be made on a best value basis, considering: - Technical approach - Experience – Price – Design and complete proposal.

7. TERMS AND CONDITIONS

This procurement will result in one or several Purchase Orders, not a formal contract.

The following apply: - Payment Terms- Net 30 days, upon satisfactory receipt of goods and receipt of an accurate invoice. - Compliance with Embassy security requirements - Compliance with local laws. See Sections 3 and 4 for additional information.

8. QUOTE SUBMISSION

8.1 Quote Validity

Quotes shall remain valid for 60 calendar days from the submission deadline.

8.2 Compliance Requirements

Failure to submit all required documentation or to follow instructions may result in the quotation being deemed non-responsive.

9. BASIS FOR ISSUANCE OF PURCHASE ORDER

The Government intends to issue one or several Purchase Orders (PO) to one or several vendors whose quotation/s represents the best value.

10 . ACCESS TO THE EMBASSY

After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take approximately 25 working days to perform. For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• DNI number

• Full name of father and mother

END OF DOCUMENT

SECTION 3

Solicitations Provisions & Instructions to Offerors

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (NOV 2025)

As prescribed in 12.205(a)(1), insert a clause substantially as follows:

Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO 52.212-1

A. Summary of Instructions. Each offer must consist of the following, in English:

A. l . A completed solicitation, in which the SF-1449 cover page (blocks 17, and

30a, 30b, 30c as appropriate.

A.2. Information demonstrating the offeror's/quoter's ability to perform, including:

(1) Name of a Project Manager (or other liaison to the U.S. Embassy

Lima) who understands written and spoken English;

(2) List of clients over the past 3 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Peru, then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client's contact person. In addition, the client's contact person may be asked to comment on the offeror's:

• Quality of services provided under the contract;

• Compliance with contract terms and conditions;

• Effectiveness of management;

• Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

• Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror's capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror's work experience. The Government may also use this data to evaluate the credibility of the offeror's proposal.

In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

(3) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

(4) The offeror shall provide copy of all licenses, permits and insurance required by local law to do business in Peru.

(5) Technical Proposal – Detailed description of items/services being offered.

The offeror’s strategic plan taking into account all work elements in the

Performance Work Statement. Identify types and quantities of equipment, supplies and materials required for performance of services under this contract.

(6) Offerors shall provide a copy of their SAM Registration. However, in accordance with FAR 52.204-90, Offeror Identification, any offeror that does not have an active registration in the System for Award Management (SAM) at the time of proposal submission, must complete paragraphs (c) and (d) of this provision and include the completed information with its offer. The offeror is required to obtain both an NCAGE Code at http://eportal,nspa.nato.int/Codification/CageTool/home and provide documentation demonstrating that these identifiers have been issued.

PRICE

All prices are quoted in U.S. Dollars (USD) on an all-inclusive per person basis.

Value Added Tax (VAT) is shown separately and shall be itemized as a distinct line item. Offerors must complete the Price Breakdown Chart provided in the Performance Work Statement (PWS).

http://eportal,nspa.nato.int/Codification/CageTool/home

PAYMENT TERMS

Net 30 days, upon satisfactory receipt of goods and receipt of an accurate invoice.

EVENT LOCATION:

US EMBASSY

Av. Lima Polo cdra. 2 s/n Monterrico — Surco Lima - Peru.

The due date to receive proposals is April 28, 2026, at 10:00 a.m. (local date and time). No proposals will be accepted after this date and time.

Proposal Format and Content:

Please submit your proposal in one (1) single file in Word or PDF format.

THE FOLLOWING FEDERAL ACQUISITION REGULATION SOLICITATION

PROVISIONS ARE INCORPORATED BY REFERENCE:

Number Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024

52.203-18

Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.204-7 System for Award Management Registration NOV 2024

52.204-7 with Alt I

System for Award Management— Registration, with Alternate I OCT 2018

52.204-90 Offeror Identification NOV. 2025

52.207-6

Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)

AUG 2024

52.209-12 Certification Regarding Tax Matters OCT 2025 52.219-2 Equal Low Bids NOV 2025

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products FEB 2021

52.222-48

Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment— Certification

NOV 2025

52.222-52 Exemption from Application of the Service Contract Labor Standards for Certain Services Certification

NOV 2025

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan NOV 2025

52.223-4 Recovered Material Certification MAY 2008 52.225-2 Buy American Certificate OCT 2022

52.225-4 Buy American-Free Trade Agreements Israeli Trade Act Certificate NOV 2025

52.225-6 Trade Agreements-Certificate FEB 2021 52.226-3 Disaster or Emergency Area

Representation NOV 2007

52.229-11 Tax on Certain Foreign Procurements— Notice and Representation JUL 2025

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

DEVIATION

- JAN 2026

SECTION 4

EVALUATION FACTORS

Offerors/quoters must prove to be technically qualified and financially responsible to perform the work described in this solicitation. At a minimum, each Offeror/Quoter must meet the following requirements:

(1) Be able to understand written and spoken English.

(2) Have an established business for 5 years in Peru, at least, with a permanent address, RUC and telephone land line listing in Peru.

(3) Have all licenses and permits required by Peruvian local law.

(4) Meet all Peruvian local insurance requirements.

(5) The Contractor must ensure that all personnel assigned to work inside U.S. government facilities under this contract are Peruvian nationals.

The Contractor must verify and maintain documentation of personnel nationality status and provide such documentation to the Contracting Officer upon request.

(6) Have no adverse criminal record

(7) Have no political or business affiliation which could be considered contrary to the interests of the United States.

The award will be made on a best value basis, considering: - Technical approach - Experience – Price – Design and complete proposal. The Government reserves the right to reject quotations that are unreasonably low or high in price.

The Government reserves the right to make multiple awards under this RFQ.

Awards may be issued to more than one vendor if it is determined to be in the best interest of the Government, whether based on price, technical capability, delivery schedule, or other factors identified in the solicitation. Vendors should therefore ensure that their quotations clearly identify any quantity discounts, design, requirements, complete proposal or other terms that may affect award decisions.

The Government will determine acceptability by assessing the offeror's compliance with the terms of the RFQ. The Government will determine responsibility by analyzing whether the apparent successful quoter/s complies with the requirements of FAR 9.1, including:

• ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

• satisfactory record of integrity and business ethics.

• necessary organization, experience, and skills or the ability to obtain them.

• necessary equipment and facilities or the ability to obtain them; and

• Otherwise, qualified, and eligible to receive an award under applicable laws and regulations.

SECTION 5

FAR Clauses, Certifications and Other Statements of Offerors

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (MARCH 2026)

As prescribed in 12.205(b)(3), insert the following clause:

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

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(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt;

or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work.

Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the

Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

Alternate I (Deviation Date). When contemplating a time-and-materials or labor-hour contract, substitute the following paragraphs (a), (b), (i), (l), and (m) for those in the basic clause.

(a) The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference. As used in this clause—

Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are—

(1) Performed by the contractor;

(2) Performed by the subcontractors; or

(3) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

Materials means—

(1) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(2) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(3) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(4) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(5) Indirect costs specifically provided for in this clause.

Subcontract means any contract, as defined in FAR 2.101, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(b) Inspection/Acceptance.

(1) The Government has the right to inspect and test all materials furnished and services performed under this contract at all places and times before acceptance.

The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (b)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the “hourly rate” for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the “hourly rate” attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (b)(4) and (5) of this clause, the Government may, at any time, require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor’s managerial personnel; or

(ii) The conduct of one or more of the Contractor’s employees selected or retained by the Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the…